HomeMy WebLinkAbout04/26/2012 LIB
MINUTES
CITY OF THE COLONY
LIBRARY BOARD
APRIL 26, 2012
A REGULAR SESSION of the LIBRARY BOARD of the City of The Colony, Texas, was
called to order by Chair Gehrke at 7:04 p.m.
PRESENT: Sandi Gehrke Place 1
Marlene Martin Place 2
Frederick Rushing Place 3
Nicole Rodriguez-Terrell Place 4
Joanna Krueger Place 5
Jade Kelly Place 6
Audra Preston Place 7
David Terre Council Liaison
STAFF: Joan Sveinsson Library Director
Jeannie Baellow Recording Secretary
1. Citizen Input.
None.
2. Consider approval of the minutes of the March 22, 2012 Regular Session.
Vice-Chair Rushing moved to approve the minutes as presented. Member Martin
seconded the motion and the motion passed unanimously.
3. Reports and discussion regarding Library Board goals and projects for 2012:
a. Display and Exhibit Policy: committee report and discussion.
Note: Member Rodriguez-Terrell arrived during this discussion.
Director Sveinsson explained that she had located a fairly comprehensive policy
draft that had been prepared by a practicum student for TCPL a few years ago;
Director Sveinsson contacted Member Preston about it and then forwarded it to
the rest of the committee members. Member Krueger incorporated elements the
committee had compiled into that draft policy and presented it to the Board
members to review for further discussion at the May meeting.
b. National library legislative Issues: reports and discussion of findings by
individual board members.
No report.
c. Quarterly review of results of customer satisfaction surveys.
Director Sveinsson presented results of nine Counting Opinion survey responses
received since January 26th. The Board's finding was that the survey needs to be
marketed more visibly and broadly. The results showed that overall satisfaction is
higher, particularly pertaining to staff and online resources, than what was
reflected in the earlier survey responses. Discussion was held regarding methods
of delving more deeply into customers' needs and wants. Member Krueger
suggested sending surveys home with customers; Member Martin suggested pop-
ups on the website and the public access computers; Councilman Terre
suggested a condensed one-page handout; Member Preston suggested verbally
surveying customers; Member Rodriguez-Terrell suggested having parents
complete surveys after Summer Reading Club programs; and Member Martin
suggested that teen volunteers ask survey questions.
Library Board 04-26-2012 Page 2
d. Board presence at TCPL events and TCPL public relations activities: reports
and discussion of participation by individual board members.
Theater Slam: Member Krueger attended this collaborative effort of The Colony
Playhouse, TCPL's Teen Writers' Club. TCPL, and FOTCPL; she noted that the
teens did an exceptional job. Three scripts on the subject of bullying were written,
rehearsed and performed on the same day to an audience of about 40 people;
positive audience comments were received, including "do this again!"
e. Library visits: reports and discussion of visits by individual board
members.
No report.
4. Receive update and discuss the following Friends of the Library activities:
a. Annual membership meeting.
This event is open to all and will be held Saturday, April 30th; social at 6:30 p.m.;
and annual business meeting at 7 p.m., followed by the murder mystery, Pasta,
Passion & Pistols.
b. Annual Springtime Tea.
FOTCPL PRESENTS! Annual Springtime Tea was held on April 21 st. The thirty-
six participants enjoyed etiquette and protocol consultant Linda Tyler Rollins's
presentation on the history and etiquette of tea.
5. Receive update from staff and discuss the following items:
a. Public Relations Events and programs:
L Theatre Slam.
See item 3.d. above for description. FOTCPL's share of the proceeds totaled
$106 which FOTCPL will dedicate to support of the Library's youth programs.
ii. National Library Week celebrations.
• FOTCPL PRESENTS! The Road to Uwungalema was performed by
Sandra McLean and Sandy Shrout on April 10th to an audience of 21
parents and children.
• A drawing was held for a Nook Ereader and $25 gift card.
iii. Anime Club Spring Festival.
There were 26 attendees at the April 21 st event hosted by FOTCPL. Proceeds
will help offset club members' registration costs to A-Kon® convention, June
1-3, 2012, in Dallas.
b. Grants:
i. YALSA/Dollar General Teen Summer Internship Program.
TCPL has been awarded one of 40 grants given nationwide by the Young Adult
Library Services Association, a division of the American Library Association.
The grants are funded by Dollar General. The $1,000 grant will enable TCPL
to hire two teen interns to assist with TCPL's summer youth activities.
ii. Texas Book Festival Grant applications.
Texas Book Festival funded only five Collection Development grants and five
Literacy grants this year. TCPL submitted applications for both grants, but
neither application resulted in a grant award.
iii. Status of other grant applications:
a) TSLAC Impact Grant application.
TCPL's proposal is for funding of next fiscal year's daycare outreach. The
grant application has been submitted; results will be announced in August.
Library Board 04-26-2012 Page 3
b) CoServ Charitable Foundation Grant application.
TCPL's proposal is for $8,400 to support the Library's 2012 Tutor. Corn TM
services, which include Live Homework Help, Learning Suite (College
Center, Adult Center, and ProofPointTM Writing Center), and 24/7
SkillsCenterTM (Homework, Test Prep, and Career) online resources. The
application has been submitted and staff expects to receive a response
within the next month.
c. FY 2011-12 budget status report.
Director Sveinsson noted that TCPL will adjust its budget amongst the various line
items, but remain within the bottom line assigned budget. Budgetary impacts this
fiscal year include initiating an online component for summer reading club and the
cost to join North Texas Library Partners.
d. Service improvements under consideration by staff:
L Online summer reading club and volunteer tracking component.
A quote has been received from the vendor for the subscription for the
software to track Summer Reading Club registration and participation. The
program can also be used to record and track library volunteer hours. Director
Sveinsson plans to have the program in place by the start of summer reading
club registration in May.
ii. Library Aware marketing tool.
This new product is designed to help public libraries improve publicity efforts; it
is designed to allow staff to enter event information and then produce
coordinated marketing materials: flyers, brochures, email blasts and other
promotional items using preloaded formats; it provides administrative and
quality control. Director Sveinsson has requested cost information from the
vendor to determine if it is feasible to subscribe to this service.
e. Review list of May library programs.
The Board members reviewed the list; highlights include:
• Online Resource of the Month: Free Ebooks and Audiobooks from your
Library: Gale Virtual Reference Library, Ebsco eBooks, & North Texas
Libraries on the Go.
• Nook Ereader demo, 2 p.m., Wednesday May 16th
• Teen karaoke night, 6:30 p.m., Saturday May 19tH
• Mystery Book Club, 7 p.m., Wednesday May 23rd
The next Board meeting is scheduled for May 24, 2012.
The meeting adjourned at 8:18 p.m.
Sandi Gehrke, Chair
due
eannie Baellow, Secretary