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HomeMy WebLinkAbout03/08/2012 CDC MINUTES THE COLONY COMMUNITY DEVELOPMENT CORPORATION REGULAR SESSION MARCH 8TH 2012 PRESENT: TeRon Lawrence - President STAFF: Pam Nelson Stephen Sohn - Vice President Keith Helms Kathy Braby - Treasurer Kathy Neal Lisa Leary - Secretary Don Beckel - Member Dan Mahle - Member Susana Perez - Member COUNCIL LIAISON: Allen Harris - Absent The meeting was called to order at 7:00 p.m. 1. PLEDGE OF ALLEGIANCE 2. CITIZEN'S INPUT - None. 3. APPROVAL OF MINUTES OF THE SPECIAL SESSION FEBRUARY 2ND, REGULAR SESSION FEBRUARY 9TH, SPECIAL SESSION FEBRUARY 15TH - There was a correction to item #5 on the Feb. 91h minutes; the last sentence in the second paragraph should read "starting April I" " and not "prior to April P Motion to approve the minutes of the Special Session February 2`1, Regular Session February 91h with the correction, and Special Session February 15th - Sohn; second - Beckel; motion passes with all ayes. 4. RECEIVE UPDATE ON THE NEBRASKA FURNITURE PROJECT - Assistant City Manager Tod Maurina gave the following update on the project: He has been working on this project since its inception and he will have a more active role as the project moves forward. The next step for Nebraska Furniture Mart (NFM) is to secure the property. They just spent $62 million to acquire the land. The bond validation suit is complete. The deal was presented to the Attorney General's office; they had some questions about the plan and asked for clarification on an item, which was provided. The financing package comes next. The intent is to go out for a bond and create an operating fund, but other options are being researched The Attorney General gave instructions to have a contractual agreement in place with the other organizations that are providing financial support for this project and that should be ready next month. Tod also said a site plan is being developed and should be ready to show the board at their next meeting. Other large tenants are being recruited. There will be a lot of pedestrian access to the site and trails within the development. Tod is working with NTTA, TXDOT, and the cities of Plano and Carrollton to upgrade the infrastructure and roadways so there is a good traffic plan. He met with TXDOT about improvements along HWY 121 - they have requirements for the sidewalk and pedestrian areas along the frontage road that will have to be addressed. A permit from the Corp will be acquired so the entire site can be graded at one time. Tod is also working with the railroad to acquire a crossing, but there are a lot of legal issues to resolve. The general contractor for the store is Turner Construction; Turner Construction built the Nebraska Furniture Mart in Kansas. The firstphase of development will include the Nebraska Furniture Store and infrastructure for the site. Headquarters Dr. will be extended and there will be some modifications to HWY 121 such as additional lanes along the frontage road. An extension of the trail system may go in along the frontage road and a signal light will be installed at Spring Creek and Headquarters Dr. as well as a signal light south of Tittle. There will be 3 access points onto HWY 121 - off Plano Parkway, South Colony Blvd., and east of Spring Creek & Headquarters Dr. There will be enough parking to accommodate future development as well as the needs for their store, but they are adding a parking structure with 2,500 parking spaces and they intend to add 100, 000 square feet to their showroom. There are plans for the store to open in the spring of 2015 and the second phase to open in the fall of 2015. 5. REVIEW AND CONSIDER APPROVAL OF THE PARK LOOP TRAIL LANDSCAPE BID - All Around Lawn Care was the low bid on this project. They have done a lot of private work and have good references, but don't have any references for municipal work. There is a pre-construction meeting in 2 weeks and they would start at the end of the month. There is a 2 year maintenance agreement included as an alternate with this bid; the contractor is responsible for the maintenance of the landscape beds which includes irrigation, fertilizing and fire ant control for 2years, but the city will continue to do the mowing. The cost is $39, 770.30 which includes the alternate. Motion to approve the park loop trail landscape bid of $39,770,30, which includes the alternate - Braby; second - Mahle; motion passes with all ayes. 6. REVIEW AND CONSIDERATION OF POLICY FOR USE OF MOBILE STAGE BY OUTSIDE GROUPS AND ORGANIZATIONS - Pam told the board the Parks & Recreation Dept. has been getting requests from outside groups and organizations to use the stage. Currently there is no rental policy in place for the stage. David Swain, Recreation Manager, contacted other cities for their stage rentalpolicy information and used that as a guide to develop a policy for The Colony. The intent is to only allow rentals to take place in The Colony city limits. In addition to rental of the stage, the policy also allows for rental of other equipment - lighting, generator, sound equipment, and the stage extensions. Fees to rent the stage are - • $150 reservation fee, non-refundable • $1,250 stage rental per day / $750 for non-profit entity • $1,500 damage deposit - refundable • $75 call back fee -for assistance if needed to resolve problems that may occur • Rental can't be made less than 3 weeks in advance There was additional discussion about reducing the rental fees on the supplemental equipment for the non- profit organizations, and adding that rental outside of The Colony city limits will be made on a case by case basis at the discretion of the Community Services Director. Motion to approve the policy for use of the mobile stage by outside groups and organizations with the following changes - on page 6 show the $1,250 rental fee and $750 rental fee for non-profit organizations, add the call back $75 fee, add the $150 non-refundable reservation fee, reduce the fee for supplements for non-profit groups, add that the stage is for use within The Colony city limits and locations outside of the city limits are at the discretion of the Community Services Director - Leary; second - Sohn; motion passes with all ayes. 7. RECEIVE UPDATE FROM PLAY TC TASKFORCE AND FUNDRAISING COMMITTEE AND DISCUSSION OF KIDS COLONY2 PLAYGROUND - Lisa said the Task Force has been invited to the Chamber of Commerce Board of Directors Meeting on Wednesday, March 14'" at I1: 30 to give them information on Kids Colony 2 and to discuss how the Chamber can work with the Task Force on this project. The next regular meeting of the Task Force is on Wednesday, March 21'' at 6:30. Saturday, March 31"is the demolition day for the wood structures at Kids Colony. There are 3 shifts available for people to work - 9:00 a. m. 12: 00 p. m., 12: 00 p. m. -3: 00 p. m., and 9:00 a. m. -3: 00 p. m.; department directors from the city are going to work in the afternoon on Friday, March 30'". Steve Sohn is working on getting people to volunteer, currently there are 6 people who have signed up to help. The Daisy Girl Scouts are going to provide water and cookies. April I" is the beginning of the name board sales. March 29'" is the due date for the Dr. Pepper/Snapple grant. Lisa has applied for a Walmart grant of $10, 000; it is a 90 day process for this grant but she thinks she will hear something in 6 weeks. The Grass Roots division of the Fundraising Committee is working on plans for a summer event "Party for the Playground". Pam told the board that work continues on the site plan. She has seen a sample of a 3D demo from Dunkin Sims & Stoffels; this will be very useful for fundraising. There are some preliminary designs of the pioneer town and there have been some preliminary discussions about the next phase. There have been discussions about the sensory garden and having sensory pods -these could be placed throughout the park. There have been discussions with a local vendor for pricing of new name boards and engraving the name boards; the name boards can be put on the trash receptacles too. Pam, members of the Play TC! Task Force and some CDC Board members participated in a conference call with Shane's Inspiration. Pam said they offer a great service but the way they do things would set us back about 3-4 months; the progress we have made and the momentum we have would stop if we decided to use their services. The consensus of those present was to decline Shane's Inspiration offer to work with them. 8. DISCUSSION OF THE CULTURAL ARTS MASTER PLAN - Pam instructed the board to send her any questions, comments, or concerns they have regarding this plan as she has a meeting with the consultants next week. Items noted by the board tonight - • Not enough detail in the plan it appears like it was created fi°om a template and not customized for The Colony • There needs to be more actionable items • There is no recognition for what the Cultural Arts Board has done or what they are currently doing • The board did like that the plan was not all about performing arts • There is no usable information in the plan, it doesn't tell us how we can accomplish things • If 298 residents completed the survey, that is less than I% of the residents, how is the survey telling us what residents want 9. RECEIVE UPDATE FROM STAFF AND DISCUSS THE FOLLOWING ITEMS - FINANCIAL STATEMENTS - The financial statements for CDC and EDC will not be prepared in the same format as was discussed as a possibility at last month's board meeting. The sales tax is up; the net amount will continue to reflect any abatement taken out for new development. NORTH COLONY BIKE TRAIL - Construction has begun and should be completed in the next 2-3 weeks. DAVE COWAN, FRIENDSHIP AND CARR-CHAPMAN PLAYGROUNDS - The final plans should be available at the April meeting. WYNNEWOOD TRAIL - Pam said work continues with the developer to finalize the plan. The plan will be submitted to the Corp in a couple of weeks and it takes them 3-4 weeks to review the plan. Construction should begin in the summer. EROSION REPAIRS AT BILL ALLEN MEMORIAL PARK - We just received the contract; there is a preconstruction meeting next week. SPRING LEAGUE OPENING DAYS - Opening day for Little League and Softball is Saturday, April 14`". CITO (CACHE IN TRASH OUT) GEO CACHE EVENT AT BILL ALLEN MEMORIAL PARK - This event is on Saturday, April 14'x'. The city of Arlington does this every year and gets 80-100 people to participate. The event lasts for a couple of hours. TRAIL RANGER TRAINING & BIKES - This takes place on April 21" at Ridgepointe Park. There are bikes available at Stewart Creek Park for Trail Rangers to use while patrolling the trail. There being no further business to discuss, the meeting was adjourned at 9:12p.m. Kathy Neal, ecording Secretary Te i La President