HomeMy WebLinkAbout02/01/2012 CABFebruary 1 ", 2012 The Colony City Hall, 7:02 pm
CITY OF THE COLONY
DENTON COUNTY, TEXAS
MINUTES OF THE CULTURAL ARTS BOARD
OF THE
CITY OF THE COLONY
February 1, 2012
A REGULAR SESSION of the Cultural Arts Board of the City of The Colony was called
to order by Chair Costa at 7:02 pm
PRESENT:
Robert Bourbon
Place 1
Liz Ripperger
Place 2
Donna Arnold
Place 3
Gail Kasek
Place 4
Joan Lux
Place 5
Kathy Costa
Place 6
Casey Kidwell
Place 7
ABSENT:
NONE
1. Call to Order
Meeting called to order: 7:02 p.m.
2. Chair Report and Announcements
a. Reports
Chair Costa reported on her meeting with Joan Sveinsson from the Library about
appointing members from the CAB and Library board to collaborate on like
efforts meeting quarterly. Members Lux and Kidwell volunteered for CAB
liaisons.
b. Announcements:
Facebook page. One page is ready, the other page may be deleted due to ability to
comment on it pending City Attorney recommendation.
3. Liaison Reports
a. Council Liaison
None
b. Staff Liaison
Shallenburger- Announcement about Board Banquet
Open meeting training required for members newly reappointed CAB members.
Annual Report to Council discussed to be put on either the February 215` or March
6th meeting.
Evan Groeschel announced as Brant Shallenburger's replacement as CAB Liason.
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February 1", 2012 The Colony City Hall, 7:02 pin
4. Citizen Input
This time is set aside for citizens to address the Cultural Arts Board regarding items
that are or are not posted on the regular agenda. Those persons wishing to address the
Board must sign in on the Citizen's Input form prior to the start of the meeting.
Christi Martin — 5604 Longhorn Drive -
Requested clarification on mini -events on CAB agenda.
Name change for Lakeside Arts Center -Recommended center be renamed Lakeside
Community Theater.
Board responsibilities regarding grants- Request the grant application submitted to the
board be used and guidelines followed per application.
5. Minutes
a. Consideration of approval of the minutes of the Cultural Arts Board meeting held
December 7t1' , 2011.
Motion by Bourbon; Second by Arnold to approve the minutes as posted.
Approved 7-0.
b. Consideration of approval of the minutes of the Cultural Arts Board meeting held
January 0' , 2012.
Motion by Arnold to accept January 4th minutes Second by Ripperger
6. Cultural Arts Board/Community Development Corporation subcommittee updates
and discussion regarding:
a. Cultural Arts Master Plan (Lux)
Report by Staff Liaison Shallenburger regarding Colony Community Survey.
Consultants returning in March to present first document to CAB and CDC boards
at March 7th meeting.
Announced winners of gift cards who participated in survey.
b. Mini -Event Committee (Ripperger)
Combined with Item 7 for discussion.
7. Discuss and consider planning for the 2012 Mini -Events. (Staff)
Lux- discussed the upcoming Art Quest mini event; also requested board review of
letters drafted to various participants of the event.
Ripperger- discussed Entertainment Under The Stars and other months to hold mini -
events to include March, April and May. Asked to clarify what day to hold
March mini -event due to spring break. (Bourbon and Lux on mini -event committee
currently.)
Swing band event discussed
Battle of The Bands event discussed
Motion by Arnold to change March mini -event from March 16 to the 23'`j Second by
Lux
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February 1", 2012 The Colony City Hall, 7:02 pm
Approved 7-0
Reindeer Event- Chair Costa reported no progress in event
Motion by Ripperger Second by Kasek to delete Reindeer event from list of mini
events
Approved 7-0
8. Discuss and consider budgeting for 2012 CAB hosted events. (Staff)
Shallenburger discussed appropriations and CAB operating budget.
Reporting that $3,069 was spent last year. $10,000 appropriated for operating
budget including rollover. Total current budget $21,031
Chair Costa and Board members discussed a preliminary cap for individual mini
event budgets to $1,000 and holding preliminary budget meetings prior to regular
CAB meeting.
Motion by Lux Second by Bourbon to appropriate $1,000 to Art Quest mini -event
Approved 7-0
9. Election of Board Secretary for 2012(staff)
Motion by Lux to nominate Gail Kasek as CAB Secretary Second by Ripperger
Approved 7-0
10. Discuss Cultural Arts Board responsibilities relating to grants. (Bourbon)
Board member Bourbon requested clarification on the responsibilities of CAB
members for grant application review.
11. Discuss and consideration of name change for Lakeside Arts Center (Staff)
Motion by Bourbon to leave name as Lakeside Arts Center Second by Lux
Approved 7-0
12. Board to provide direction to staff regarding future agenda items.
13. Adjourn
The meeting adjourned at 8:38 p.m.
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Kat Costa, Chair