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HomeMy WebLinkAbout02/08/2012 CDC MINUTES THE COLONY COMMUNITY DEVELOPMENT CORPORATION REGULAR SESSION FEBRUARY 9TH 2012 PRESENT: TeRon Lawrence - President STAFF: Pam Nelson Stephen Sohn - Vice President Keith Helms Kathy Braby - Treasurer Kathy Neal Lisa Leary - Secretary Don Beckel - Member Dan Mahle -Member Susana Perez - Member COUNCIL LIAISON: Allen Harris The meeting was called to order at 7:00 p.m. 1. CITIZEN'S INPUT - Christi Martin, 5604 Longhorn Dr., The Colony, she handed the board flyers of the Chalk This Way chalk art festival event at Five Star on March 24'" and invited them to attend. There will be 3 professional artists there and lots of fun things. She stated this is the only day of the year when one can color on a public sidewalk in The Colony. She hopes the board will take this into consideration in the future when planning places for public gathering and said it would be nice to have an outdoor place to do this. She was at Five Star testing some chalk and she was told that what she was doing was against city ordinance so she had to clean it off. Artistic children like to play too, and she would like it if chalk art can be done more than one day a year. 2. APPROVAL OF MINUTES OF DECEMBER 8TH 2011- There is a typo - on the third page in the update section, LIONS CL UP should be LIONS CL UB. Motion to approve the minutes with the spelling correction indicated - Sohn; second - Braby; motion passes with all ayes. 3. REVIEW AND CONSIDERATION OF AWARDING THE BID FOR BILL ALLEN MEMORIAL PARK BRIDGE AND EROSION REPAIRS - The low bidder was 2L Construction with abase bid of $187,841. Two alternates were put into the bid document; one was to replace the Bermuda grass with buffalo sod, which is what is planted in the park, and the other alternate is for a hard Ipe wood for the decking on the bridge which is lower maintenance and has greater durability. This is the same kind of decking that is on the bridge on the Shoreline Trail. Staff recommends approval of the bid including the 2 alternates for a total of $196,122; this is within the $210, 000 budgeted for the project. Motion to award the bid to 2L Construction and to include the alternate for replacing the Bermuda grass with buffalo sod and using Ipe wood for the deck on the bridge for a total of $196,122 - Leary; second - Braby; motion passes with all ayes. 4. DISCUSSION OF "PICK A PLAYSPACE" MEETING AND DESIGNS AND TIMELINE FOR DAVE COWAN, FRIENDSHIP AND CARR-CHAPMAN PARKS - Pam said the meeting was successful and there was a good turnout. Dave Cowan Park -the residents chose the playground from Landscape Structures. They would like to see brighter colors and add a teeter-totter. There were requests for additional parking so we will ask Dennis to tell us how much that would cost as it is not in the playground budget. There is a need to put a sidewalk in on the north side of Ragan with across walk and a ramp. Residents expressed concern for safety because of how fast cars travel in this area and that cars park on both sides of the road which allows only one car to get through at a time. Pain and Keith have spoken with Landscape Structures and they will make some of the panels of the playground structure tangerine instead of being all nature tones. There will be a wood chip surface and it will be ADA accessible. When Landscape Structures has finalized the design they will give it to Dennis to create the site plan. We will also get the cost for installation of a 112 court basketball court. Carr-Chapman -the residents chose the playground from Miracle. The residents want the orb ix climber to be removed and replaced with a merry-go-round. There were not many comments about this park. Friendship -the residents chose the playground from Miracle. Pam reminded the board that this playground will focus on universal access. The residents want to add a teeter-totter, raise the lower decks on the structure by one foot, and they want to keep the traditional merry-go-round. When the designs are finished they will be sent to the residents who attended the meeting. 5. RECEIVE UPDATE FROM PLAY TC TASKFORCE AND FUNDRAISING COMMITTEE AND DISCUSSION OF KIDS COLONY 2 PLAYGROUND - Lisa informed the board that the 2012 Playful City application has been submitted, and now work has begun on the $20,000 construction grant. There is a petition with this grant that has to be submitted by March I" The petition will be left at the Rec Center so more people can see it and sign it. Dan Mahle, fundraising committee chairperson, told the board that name boards will be sold for $75.00. Dan said he will try to go to as many events as possible starting April Ist to help promote the name boards. The next PlayTC meeting is on Feb. 15th 6. REVIEW AND CONSIDERATION OF A GRANT AND LICENSE AGREEMENT WITH SHANE'S INSPIRATION FOR CONSULTING SERVICES FOR KIDS COLONY 2 PLAYGROUND - This is a non-profit organization in California. They specialize in helping design playgrounds for children of all abilities - they make sure the entire area is inclusive. They help with fundraising, have programs in schools, and they assist with grants. Before we could work with them we would have to install a rubberized surface as it is easier for wheelchairs to get around on than wood chips; this could cost $50, 000. We would get their service for free through a grant and they get design control. There would be a Salon event for fundraising in which we would invite corporate people. Currently they are working with a foundation in Keller and the city of North Richland Hills. They will not come here until we sign an agreement with them. The board expressed questions regarding the requirement of a rubberized surface, how and if our plans for a community build would be affected by an agreement with them, and how the plans we have for the next phase would be affected. Pam told the board they did not have to make a decision tonight. She will set up a conference call with board and Shane's Inspiration so the board can discuss their concerns and ask questions. No action was taken. 7. BOARD TO PROVIDE DIRECTION TO STAFF REGARDING FUTURE AGENDA ITEMS - The board asked to have a review of the bicycle plan, discussion of a trail connection to Frisco, plans for the greenbelt at John Yates, the next elements for Stewart Creek Park, a playground at Stewart Creek Park, and plans for the gazebo at the Historical Park. 8. RECEIVE UPDATE FROM STAFF AND DISCUSS THE FOLLOWING ITEMS - FINANCIAL STATEMENTS - The CDC and EDC (Economic Development Corporation) financial statements are similar, but some of the EDC Board members are concerned with the method currently being used, so the way the financial statements are prepared may change. NORTH COLONY BIKE TRAIL - This is on the City Council agenda next week for approval; if approved Engineering can start this project next week. PARK LOOP TRAIL LANDSCAPING - The pre-bid meeting was on Tuesday with 8 contractors present. The bids are due on Feb. 141" VOLUNTEER BANQUET - The banquet is on Feb. 16t°' at the Tribute. OPEN MEETINGS TRAINING - Board members who were appointed in January, new and reappointed, are required to complete this training per City Ordinance. The training can be done on the Attorney General's website. There being no further business to discuss, the meeting was adjourned at 8:50 p.m. Kathy Neal, keeording Secretary ~~`4'Ronl4wrence, President