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Home My WebLink About01/12/2012 CDC MINUTES THE COLONY COMMUNITY DEVELOPMENT CORPORATION REGULAR SESSION JANUARY 12TH 2012 PRESENT: TeRon Lawrence - President STAFF: Pam Nelson Stephen Sohn - Vice President Keith Helms Kathy Braby - Treasurer Kathy Neal Lisa Leary - Secretary Don Beckel - Member Dan Mahle -Member Susana Perez - Member COUNCIL LIAISON: Allen Harris The ineeting was called to order at 7:00 p.m. 1. CITIZEN'S INPUT - Lisa Leary, 5816 Sycamore Bend, The Colony, reminded everyone about the Soup n Bowl event on Jan. 28'x'. Brant Shallenberger, 6800 Main St., The Colony, staff liaison to the Cultural Arts Board, told the board the Cultural Arts Master Plan Consultants were here last week; they met with the Cultural Arts Board, the art teacher and principal fi^om Grin Middle School, the art teacher and orchestra director from the high school, they attended the Chamber of Commerce Focus Group meeting, and they met with City Council. They will be back the first fill week of Marchand will present a preliminary report to City Council. Brant has requested the CDC Board and Cultural Arts Board have a special meeting on March 7"so each board can hear the presentation at the same time. Brant gave the Board copies of the survey. 2. APPROVAL OF MINUTES OF DECEMBER 8TH 2011 - There is a typo "Mbmeber" on the first page at the top should read "Member" motion to approve the minutes of December 81" with the correction noted-Leary; second - Mahle; abstain -Lawrence; motion passes. 3. INTRODUCTION OF NEW BOARD MEMBER SUSANA PEREZ - The board welcomed Susana. Pam met with her and gave her information about the board and projects the board has done and is working on. 4. DISCUSSION AND APPROPRIATE ACTION CONCERNING ELECTION OF OFFICERS: (A) PRESIDENT, (B) VICE PRESIDENT, (C) SECRETARY, (D) TREASURER - TeRon was nominated to serve as president; he accepted the nomination - motion to elect TeRon Lawrence as President Braby; second - Mahle; motion passes with all ayes. Stephen was nominated to serve as vice president; he accepted the nomination - motion to elect Stephen Sohn as Vice President - Beckel; second - Lawrence; motion carries with all ayes. Lisa was nominated to serve as Secretary; she accepted the nomination - motion to elect Lisa Leary as Secretary Lawrence; second Sohn; motion passes with all ayes. Kathy Braby was nominated to serve as Treasurer; she accepted the nomination - motion to elect Kathy Braby as Treasurer - Mahle; second - Leary; motion passes with all ayes. 5. DISCUSSION OF PLAY TC! TASK FORCE, PLAYGROUND IMPROVEMENTS, AND KIDS COLONY 2 FUNDRAISING ACTIVITIES - The Task Force has reviewed the designs submitted and selected their top 3 designs. Feb. 2"d is the meeting for residents to attend to see the designs and give us their input. The Task Force has also been discussing Kids Colony playground. The deadline for the Playful City 2012 application is March 15 h; March 20' is the deadline for the $20, 000 construction grant from KABOOM that we are applying for; there are 25 - $20, 000 grants available; but these are only available to Playful Cities. In April/May we will be applying for a $15, 000 grant from Dr. Pepper/Snapple, but this grant is open to everyone. The next Task Force meeting is on Feb. 15il' at 630p. in. The Task Force fundraising committee has been divided into 3 areas - grant writing, grass roots and corporate and each group has a leader. The committee's goal is to raise $100,000. The grass roots area is working on the name boards and has a goal of $25, 000 to raise; the corporate group will start with the local market and then go on to the North Texas market and has a goal of $50, 000 to raise. The group has a letter ready to send out and donation levels have been set. One option that will be offered is for corporate sponsors to sponsor equipment at different cost levels; their name would be put on the equipment and they would be recognized on the web page. Susana has a contact with the Dallas Mavericks that she will contact. Dan expressed his appreciation to the Chamber of Commerce and the Economic Development Corporation for their help. 6. REVIEW AND CONSIDERATION OF A CONTRACT FOR DESIGN SERVICES FOR PHASE 11 OF KIDS COLONY 2 PLAYGROUND - There is $150, 000 in the budget for this project and the Kids Colony Task Force hopes to raise $100, 000. There is a possibility that we will not have to do a geotech and topo survey. Motion to approve the contract for design services for Phase II of Kids Colony 2 Playground Beckel; second - Braby; motion passes with all ayes. 7. REVIEW AND CONSIDERATION OF AWARDING BIDS FOR EXTENSION OF THE NORTH COLONY BIKE TRAIL WEST OF FM 423 - The bids for this project came back higher than anticipated. The project was separated into 2 separate bids - sign and pavement markings. A maintenance bond is not needed for this project, but a $2, 000 contingency is recommended. Motion to award the bid for the extension of the North Colony bike trail west of FM 423to F&F Concrete and Roadmaster Striping and to use$22,851 plus the $2, 000 contingency from the park reserve fund - Sohn; second - Mahle; motion passes with all ayes. 8. RECEIVE UPDATE FROM STAFF AND DISCUSS THE FOLLOWING ITEMS - FINANCIAL STATEMENTS - The statements reflect real time sales tax. WTC - 9/11 MEMORIAL PROJECT - Chief Thompson is still trying to get a meeting scheduled; he will notes us when that happens. BILL ALLEN MEMORIAL PARK EROSION REPAIRS - The pre-bid meeting was this week with 12 contractors in attendance; the bid opens next week. The project will take 180 days to complete. Ballards were installed at the bridge and dirt was added, but the dirt washed away with the recent rain. PARK LOOP TRAIL LANDSCAPING - Keith has finished the plans. The estimated cost is $52,000 - $55, 000. Staff is doing research to see if we can make some wildflower areas. LIONS CLUB PARK PARKING LOT - We have met with the contractor, but the weather has hindered the start of this project. DISC GOLF TOURNAMENT - The tournament is at Bill Allen Memorial Park on Jan. 21'". It is a sanctioned tournament that draws players ftom out of state. DADDY/DAUGHTER DANCE - This event is on Feb. 41h at the Cascades Event Center in the Fairfield Inn & Suites. There are 2 dances - one at S: 00 and the other at 7:00. Tickets are on sale now. This is a very popular event and always sells out. 9. EXECUTIVE SESSION - BOARD SHALL CONVENE INTO A CLOSED EXECUTIVE SESSION PURSUANT TO SECTION 551.087 OF THE TEXAS GOVERNMENT CODE TO DELIBERATE COMMERCIAL OR FINANCIAL INFORMATION THE BOARD HAS RECEIVED FROM BUSINESS PROSPECTS, AND/OR DELIBERATE THE OFFER OF A FINANCIAL OR OTHER INCENTIVE TO BUSINESS PROSPECTS - The board convened into executive session at 8:33 p.m. The board reconvened into regular session at 9: 01 p.m. 10. ACTION TO BE TAKEN AS A RESULT OF THE EXECUTIVE SESSION - Motion to direct the Executive Director, Pam Nelson, to work with the City and EDC staff to negotiate an agreement and incentives with the business prospect, and authorize the Board President, TeRon Lawrence, to sign an agreement on behalf of the Board if needed prior to the next regularly scheduled CDC Board meeting - Beckel; second Leary; motion passes with all ayes. There being no further business to discuss, the meeting was adjourned at 9:03 p.m. Kathy Neal,'Recording Secretary Te on /wfence, President 1