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Home My WebLink About12/01/2011 MINUTES CITY OF THE COLONY LIBRARY BOARD DECEMBER 1, 2011 A REGULAR SESSION of the LIBRARY BOARD of the City of The Colony, Texas, was called to order by Chair Gehrke at 7:05 p.m. PRESENT: Sandi Gehrke Place 1 Frederick Rushing Place 3 Nicole Rodriguez-Terrell Place 4 (arrived at 7:09 p.m.) Joanna Krueger Place 5 Jade Kelly Place 6 ABSENT: Diana Kruzich Place 2 Sue Parks Place 7 STAFF: Joan Sveinsson Library Director Jeannie Baellow Recording Secretary 1. Citizen Input. None. 2. Consider approval of the minutes of the October 20, 2011 Regular Session. Vice-Chair Rushing moved to approve the minutes as presented. Member Krueger seconded the motion and the motion passed unanimously. 3. Discussion and reports regarding implementation of Library Board 2011 goals and projects. a. Increase awareness of state and national library legislative issues. No report. b. Customer and community surveys. Discussed under items 6.a.i. and 6.b.ii. below. c. Board presence at TCPL events and participation in TCPL public relations activities. Member Krueger participated as a volunteer at TCPL's booth at the Salute to American Heroes event. The booth was well-placed between the street and the carnival but high wind created challenges in setting up and maintaining the booth. Approximately 360 contacts were made. d. TCPL 2012 30th anniversary celebration. The Board discussed the events planned for the celebration. The celebration will start on Saturday, February 11 with local history tours of The Colony offered as ticketed events at 10 a.m. and 2 p.m. using the Fun Times bus. The tours will be narrated by Don Beckel, author of Bridges to the Future: the Pre-incorporation History of The Colony, Texas; participants will receive a copy of his book. Between the morning and afternoon tours, participants may gather at the Library for refreshments and a presentation by Robin Cole Jett, author of Traveling History with Bonnie and Clyde. Performers are being booked to provide entertainment in the Library throughout the day. The celebration will continue on Sunday, February 12; performers are being sought for that afternoon. A staff appreciation event is being considered for the evening of Monday, February 13. Presentation of awards for the youth, teen, and adult writing contests will be on the evening of Tuesday, February 14; presentation of the awards for the anime Library Board 12-01-11 Page 2 art, film, and writing contests will be on the evening of Wednesday, February 15. A commemorative program will be produced and will include recognition of business and individual sponsors. Chair of the 30th Anniversary Planning Committee Wayne Bullard is working with The Colony Chamber of Commerce to reach more potential sponsors through the Chamber's membership. The next meeting of the 30th Anniversary Committee is scheduled for December 13tH e. Library visits. No report. 4. Discuss Library Board goals for 2012 Suggested goals included becoming more actively involved in TCPL projects and events, working to recruit volunteers to get the AARP Tax Help program back at TCPL, continuing visits to other libraries (Director Sveinsson suggested takingy pictures to augment reports from library visits), and assisting with February's 30t Anniversary events. 5. Receive update and discuss the following Friends of the Library activities. a. December events: Pictures with Santa; "Nutcracker in a Nutshell" puppet show. FOTCPL PRESENTS! Pictures with Santa is scheduled for Saturday, December 3rd from 12 - 2 p.m.; the cost is $2 per picture. The Fiddle Rascals will provide musical entertainment. FOTCPL PRESENTS! "Nutcracker in a Nutshell" is scheduled for Thursday, December 15th at 7 p.m. b. Expanded options for membership application, dues payment, and donations. The membership application is now available via TCPL's website thecolonypl.org; payments for membership dues and FOTCPL sale items may be paid online and donations made via PayPal. 6. Receive update from staff and discuss the following items: a. Public Relations Events and programs: L Library Snapshot Day. Library Administrative Assistant Jeannie Baellow coordinated this October 25th event which is sponsored by the Texas Library Association. She reported that 447 customers visited the Library and 671 materials were checked out on Snapshot Day. Eighty-seven customers completed surveys and 50 expressed their opinions in writing, which were overwhelmingly positive. The photos taken throughout the event have been uploaded to TCPL's Flickr account and are accessible through the Library's website. ii. Overdrive Digital Bookmobile. Adult & Outreach Services Librarian Nancy Boykin coordinated this event. Director Sveinsson reported that 120 customers toured the bookmobile, a 74- foot outreach vehicle, which visited the Library on November 3rd; it was open to the public from 1:30 to 7:30 p.m. The vehicle is equipped with broadband Internet-connected PCs, high definition monitors, premium sound systems, and a variety of portable media players, to help visitors explore TCPL's download service. Interactive learning stations gave visitors an opportunity to search the Library's digital media collection, use supported mobile devices, and sample eBooks, audiobooks, music, and video. Library Board 12-01-11 Page 3 iii. Salute to American Heroes Library event booth. Director Sveinsson, Administrative Assistant Jeannie Baellow, Circulation Clerk Tammy Beauchamp, Reference Librarian Melissa Veach, and Board Member Krueger set up and staffed TCPL's booth. Despite the high winds, approximately 360 contacts were made. iv. Holiday in the Park. Director Sveinsson and the TCPL TAP members will hand out flyers promoting the holiday puppet show and brochures promoting TCPL's teen program during the Saturday, December 3rd event. b. Service improvements: L Event Signage. Sign holders have been placed at eight locations throughout The Colony, including Austin Ranch; one is planned to be placed at The Tribute in the future. TCPL has been allotted three spaces of each sign holder; some will be two-sided. The signs adhere to the sign post magnetically and will be posted on a rotating schedule to announce upcoming events. Technical Services Librarian Megan Charters created the graphic designs and layout for the signs. ii. Implementation of on-going customer satisfaction survey. TCPL has launched its on-going online Counting Opinions survey in order to obtain and analyze customer feedback pertaining to its services, facility, staff and programs. The survey is available in brief, regular, or in-depth questionnaire format on the Library's website. c. North Texas Library Partners (NTLP) membership. Director Sveinsson is reviewing information in regard to the possibility of TCPL becoming an NTLP Partner. Benefits include vendor discounts, including discounts on library materials. The cost of membership for TCPL is $2,000 based on the city's population; it is anticipated that the expense would be offset by the savings. d. Review list of December and January Library programs. The Board members reviewed the list; highlights include: • Online resource of the month: Biography in Context which gives contextual information on the world's most influential modern and historical figures. • TAP's "Read the Movie" will feature Jim Carrey in Lemony Snicket's A Series of Unfortunate Events" on January 5th • Pokemon Tournament: Saturday, January 28th at 6:30 p.m. $2 entry fee. The next Board meeting is scheduled for January 26, 2012. The meeting adjourned at 8:08 p.m. Sandi Gehrke, Chair eannie Baellow, Secretary