HomeMy WebLinkAbout1992 Library BoardMINUTES OF THE LIBRARY BOARD
OF THE
CITY OF THE COLONY
JANUARY 16, 1992
A SPECIAL SESSION of the Library Board of the City of The Colony
Texas, was called to order by Vice -Chair Kruzich at 7:03 p.m.
This session was held in lieu of the Regular January Session.
Present
Ken Wood
Place 1
Diana Kruzich
Place 2
James Althaus
Place 3
Patricia Mooney
Place 4
Joe Agnew
Alternate 1
Jay Dalbo
Alternate 2
Mike Lynch
Council Liaison
Joan L. Sveinsson
Library Director
Ellen Hobbs
Youth Services Librarian
Absent:
Morris Seay
Place 5 (medical)
1. Introduction of new alternate member.
Dir. Sveinsson introduced Alternate Jay Dalbo and the members
welcomed him to service on the Board.
2. Citizen's input.
None.
3. Consideration of approval of minutes of the Board meeting
held December 19, 1991.
Member Althaus moved to approve the minutes and Member
Wood seconded the motion. The vote was as follows:
Ayes: All present.
Noes: None.
4. Chairman's report.
Progress on the Foundation is waiting for letters to be sent
to a list of prospects to invite them to serve on the Library
Foundation Board. Director Sveinsson has not yet had time to
prepare the letters for signature. Member Mooney offered to
prepare the letters. The next step will be to start work on the
bylaws and charter.
5. Election of Chairman.
Member Althaus nominated Diana Kruzich. The nomination was
seconded by Member Wood. Member Kruzich nominated Ken Wood, but
the nomination was not seconded. Member Mooney moved to close the
nominations; the motion was seconded by Member Wood. Diana
Kruzich was unanimously elected as Chair.
6. Election of Vice -Chair.
Member Althaus nominated Ken Wood. The nomination was
seconded by Member Mooney. Alternate Agnew moved to close the
nominations; the motion was seconded by Member Althaus. Ken Wood
was unanimously elected as Vice -Chair.
7. NTLS Lay Representative's report.
R. Lay Representative Mooney reported that the Continuing
Education Committee had sent out a survey re: desired workshop
topics for next year. She sought input from the other members of
the Board for this survey' I
b. Director Sveinsson reported that the menu request forms
for the 1994-95 Biennial Budget were distributed at the Central
Area meeting. Our menus have been completed and submitted to the
NTLS office.
c. It was also announced that the bylaws for the Regional
system were sent to the Texas State Library Structure and
Organization Committee for review, as was recommended by the State
Library staff. Also, the Excellence in Libraries plan was wellreceived by the State Library.
-
d. Member Mooney reported re: the teleconference on the White
House Conference on Library and Information Services: it was not
as well organized as had been hoped -- little time was given to
responding to call-in questions. The publication resulting from
the White House Conference is entitled 2000.
6. Director's status report:
a. Director Sveinsson introduced Youth Services Librarian
Ellen Hobbs, who joined the staff this month. This position was
added to the department this fiscal year.
b. Director Sveinsson presented a report re: the events
planned for February 1992, which is the 10th year anniversary of
the founding of the Library.
Statistics provided in the
December 1991 report included in
the Board packets yielded
the following
information:
Cardholders:
18,713
(up
13%
from
December
1990)
Collection:
40,013
(up
15%
from
December
1990)
Circulation:
4,967
(up
12%
from
December
1990)
Patron visits:
41513
(up
71%
from
December
1990)
Incoming calls:
386
(up
5%
from
December
1990)
Revenue:
$ 517.55
(up
9%
from
December
1990)
Volunteers:
17
(up
13%
from
December
1990)
Volunteer Hours:
169
(up
0%
from
December
1990)
Operating hours:
173
(down
2%
from
December
1990)
Employees:
6.425
(up
18%
from
December
1990)
Employee hours:
910
(up
24%
from
December
1990)
Note: One full-time position
was
vacant
in Dec. 1990.
Member Althaus moved to adjourn the meeting and Member Wood
seconded the motion. The vote was as follows:
Ayes: All present.
Noes: None.
The meeting adjourned at 7:54 p.m.
........ ..
.... ...... . -
D - i -1 an - a .- K . ru - z - i /ok, _ C .. Mir
Joan L. Sveinsson, Sece
MINUTES OF THE LIBRARY BOARD
OF THE
CITY OF THE COLONY
FEBRUARY 27, 1992
A REGULAR SESSION of the Library Board of the City of The Colony
Texas, was called to order by Chair Kruzich at 7:02 p.m.
Present:
Ken Wood
Diana Kruzich
James Althaus
Patricia Mooney
Morris Seay
Joe Agnew
Jay Dalbo
Mike Lynch
Joan L. Sveinsson
Place 1
Place 2
Place 3
Place 4
Place 5
Alternate 1
Alternate 2
Council Liaison
Library Director
Also present were eleven citizens.
1. Citizen's input.
None.
arrived 7:07 p.m.
arrived 7:05 p.m.
2. Consideration of approval of minutes of the Board meeting
. held January 16, 1991.
One correction was noted. Member Mooney moved to approve the
minutes as corrected and Member Althaus seconded the motion. The
vote was as follows:
Ayes: All present.
Noes: None.
3. Chairman's report.
a. Certificates were presented to Member Mooney and Alternate
Dalbo. These certificates of appreciation were given to all Board
members and alternates at the banquet for City Board members;
Member Mooney and Alternate Dalbo were unable to attend to receive
them at that time.
b. Chair Kruzich expressed her appreciation for the Volunteer
Award Ceremony, which was held February 23, 1992.
c. George Lindquist is ill; Chair Kruzich asked that those
present please keep George and Dot in their thoughts.
4. NTLS Lay Representative's report.
a. Lay Representative Mooney reported that she had finally
received the NTLS events calendar that was distributed to the
Library Directors last September!
b. Alternate Lay Representative Althaus reported re: the status
of the proposal to reorganize all state agencies to have common
geographic boundaries.
c. The next System meeting is April 23, 1992, in Wichita Falls.
5. Discussion of request for reconsideration of library material.
It was noted that all members, alternates, and the Council Liaison
had read the book in question: Annie On My Mingt by Nancy Garden,
published by Farrar, Straus, Giroux, 1982. In addition, each had
read the published reviews of the book.
Member Wood asked if the requestor, Diana McCaslin (6865
Anderson), was present; she was not. He also asked if anyone was
present to speak on behalf of the request; there was no response.
Chair Kruzich called for discussion. All members and alternates
expressed their opinions and input was received from members of
the public who were present. The ensuing discussion, which
continued for over an hour, included the following topics:
a. The Library's selection process and the Library's Materials
Selection Policy:
Applicable policy sections were read aloud and discussed:
1) Responsibility for selection
The selection of materials is the responsibility of the
librarian staff, under the direction of the Library Director.
2> Criteria for selection:
Each type of material must be considered in terms of its own
merit and intended audience. All selections, both purchases
and gifts, must meet some of the following criteria:
1. Appeal to the interests and needs of individuals in the
community.
2. Permanent value as source material or interpretation.
3. Vitality and originality of thought.
4. Contemporary significance.
5. Artistic excellence.
G. Entertaining presentation.
7. Accuracy and objectivity.
8. Suitability of physical form to library use.
9. Skill, competence and purpose of the author.
10. Relations to other materials and existing areas of
coverage in order to maintain a well balanced collection.
11. Technical quality in selection of non -book material.
It was also noted that reviews in professionally recognized
periodicals are a primary source for materials selection, and
that all requests from patrons for specific titles or subject
requests will be considered.
3) Selection of materials for different age groups.
Adult collection:
The aim of the adult book collection is to make available
books and other materials that will meet educational,
informational, cultural, and recreational interests and needs
of the people of The Colony. To fulfill this purpose, the
library endeavors to maintain a carefully selected collection
of good, representative books of permanent value and of
current interest. Books will be judged in their entirety and
not by passages taken out of context, and by their likely
effect on an average adult and not on a susceptible
youngster.
Young Adult collection:
Young Adult books are selected with the aim of helping
teenagers find self -realization live useful, well -adjusted
lives in the community, and know and understand the world at-
large.
tlarge. They are selected to widen the adolescent's thinking
to enrich his life, and to help him fulfill his recreational
and emotional needs.
Juvenile collection:
The children's collection is selected to provide pleasurable
reading for reading's sake and, insofar as possible, to
provide information in all fields of knowledge which are of
interest to children. It is carefully selected for children
of all,ages and abilities, and emphasis is put upon books
which stimulate imagination, mental growth, and the
development of taste for good literature and beautifully made
books. It is the parent --and only the parent --who may
restrict his children --and only his children --from access to
library materials and services. The parent who would rather
his child did not have access to certain materials should so
advise the child.
4) the inclusive nature of the selection policy.
The policy is inclusive to meet the needs of all members of the
community. All views are to be represented. Patrons are then
free to make choices from the available alternatives. For
example, the religion collection should contain works representing
each of the religions (Bible, Koran, Book of Morman, etc.).
Selection for inclusion should not be based on the personal bias
of the selector.
A question from the audience was raised as to whether this
issue is a 1st amendment issue. Member Wood responded that the
1st amendment guarantees the right of free speech and that the
action of removing a book from the collection abridges the
author's right of free speech.
b. the book itself, its relation to the current materials
selection policy, and the concerns expressed in the request:
1) It was noted that the topic of homosexuality is a very current
concern, and thus the book does have "contemporary significance".
2) It was noted that the request stated "there is a high level of
sexual content". Several members of the Board and audience spoke
in disagreement with this description, noting that there were no
overtly sexual passages.
3> One of the requestor's objections was that "it encourages
sexual activity in young people". Again, discussion participants
disagreed with this statement. It was pointed out that this book
is a work of fiction, that reading about a subject does not mean
the reader will act accordingly.
4) The requestor wrote "I feel it is very pro gay." Member Seay
pointed out that, if not for the last page (the ending has the
protagonist choosing to renew her lesbian relationship), this work
would be discouraging to a gay lifestyle. The portrayal of the
difficulties encountered: harassment, family problems, gay
teachers being fired, could have just the opposite effect. The
reader could come to view the gay lifestyle as too difficult.
Member Seay stated that reading should challenge you, give you an
opportunity to think and make decisions on your own, and that
anytime you go into it with your own bias -- what you go away with
depends on the individual reader. It was also noted that books
dealing with difficult subjects can be good discussion tools for
parents and their children.
One member of the audience reported discussing this book with the
president of the Mental Health Association of Collin County, who
told her it would really be a crime if this book was not
available, as there are so many high school girls who are dealing
with this issue. Reading about it helps to understand feelings.
5) It was noted that the requestor reported that she found this
book on the shelf in the "young readers section". It was
clarified that this book is classified in the Young Adult Fiction
section, which houses materials of interest to patrons between the
ages of 12 to 18, possibly even up to age 20. One member noted
that a 12 -year-old would probably lose interest in the book and
not finish it. The writing is geared to an older teen reader.
C. Other comments:
1) During the discussion, some members of the audience expressed
concern that the collection may not carry enough materials dealing
with the topics of homosexuality and lesbianism; one aspect noted
was the need for more materials to help family members of gays to
cope with the issue.
2> Another member of the audience stress the importance of the
parents taking responsibility to be aware of their children's
reading selections.
3> A teacher in the audience reported that she knew of several
recent graduates of our high school who have "come out" and have
had a hard time dealing with reactions from the community. This
book, which deals with the emotions of the situation, is needed,
in fact, more than one copy is needed.
4) Member Wood pointed out that the staff is planning to prepare
a handout which explains briefly and clearly the Library's role
and the parent's role. It will be based on one currently used at
Carrollton Public Library and distributed to each parent who signs
a child up for a library card.
6. Consideration of action re: request for reconsideration of
library material.
Member Wood moved to not remove Anie on �� Mind from the
Library's collection. The motion was seconded by Member AIthaus.
The vote was as follows:
Ayes: All present.
Noes: None.
7. Director's status report:
Statistics provided in the January 1992 report included in
the Board packets yielded the following information:
Cardholders: 15,149 (down 10% from January 1991)
Collection: 40,382 (up 16% from January 1991)
Circulation: 7,885 (up 13% from January 1991)
Patron visits: 7,098 (up 82% from January 1991)
Incoming calls: 655 (up 2% from January 1991)
Revenue: $ 778.83 (up 29% from January 1991)
Volunteers: 17 (down 6% from January 1991)
Volunteer Hours: 214 (down 10% from January 1991)
Operating hours: 206 (down 1% from January 1991)
Employees: 7.425 (up 37% from January 1991)
Employee hours: 1,264 (up 38% from January 1991)
Notes: One full-time position was vacant in Jan. 1991.
One full-time position was added in Jan. 1992.
In Jan. 1992, staff began purging cardholders who
have not updated to a barcoded card. Barcoded
cards have been required since 2/1/90.
Member Althaus moved to adjourn the meeting and Member Wood
seconded the motion. The vote was as follows:
Ayes: All present.
Noes: None.
The meeting adjourned at 8:48 p.m.
MINUTES OF THE LIBRARY BOARD
OF THE
CITY OF THE COLONY
MARCH 267 1992
A REGULAR SESSION of the Library Board of the City of The Colony
Texas, was called to order by Vice -Chair Wood at 7:00 p.m.
Present:
Ken Wood
James Althaus
Patricia Mooney
Morris Seay
Joe Agnew
Jay Dalbo
Mike Lynch
Joan L. Sveinsson
Absent:
Diana Kruzich
1. Citizen's input.
None.
Place 1
Place 3
Place 4
Place 5
Alternate 1
Alternate 2
Council Liaison
Library Director
Place 2
(arrived 7:10 p.m.)
2. Consideration of approval of minutes of the Board meeting
held February 271 1992.
Member Althaus moved to table this item to the March meeting
as Director Sveinsson has not yet had time to complete production
of the minutes' Alternate Agnew seconded the motion. The vote
was as follows:
Ayes: All present.
Noes: None.
3. Chairman's report.
a. No response has been received re: the letter to Diana
McCaslin reporting the Board's decision re: her request for
reconsideration of Annie on MY
b. Another Request for Reconsideration of AnniR gn My Mind
has been received from Steve Glazener. Upon its receipt, Chair
Kruzich contacted each Board member by telephone. All agreed that
this book was thoroughly discussed at the February meeting, during
which it was agreed that this work meets criteria within the
Library's Materials Selection Policy, that no further action
would be taken, and that Chair Kruzich would so notify Mr.
Glazener in writing. Upon receiving Chair Kruzich's letter, Mr.
Glazener did contact her by telephone to verify the information in
the letter, and he noted that he would be unable to attend the
March meeting, but would be at the April meeting. In discussing
this report, the members of the Board agreed that Mr. Glazener was
welcome to speak during Citizen's Input, but that further
reconsideration of this title would not be on the agenda.
C. c Member Seay has received two responses to the invitations
to serve on the Library Foundation Board; both responses were
positive; Jeff Ball and Sandi Gehrke have agreed to serve.
Member Seay is hoping for at least one more positive response.
The next step will be to start work on the bylaws and charter.
4. NTLS Lay Representative's report.
a. Alternate Lay Representative Althaus reported that the
Advisory Council had a called meeting to deal with some confusion
re: the allocation of Expansion Grants.
b. A delegation from NTLS, including Mr. Althaus, will meet
with the Texas State Library Commission in Austin on April 1,
1992, to work out arrangements to get the Non -Profit Regional
System underway. The City of Fort Worth, which currently
administers the system grant under that current Major Resource
Center system, is raising the rate it charges NTLS for
administering the grant. The cost of this administration is
taken out of the System's budget, and therefore directly impacts
the funding and services available to member libraries.
Consequently, it would be to the benefit of all member libraries
to get the Regional System operational.
C. The next System meeting will be held on Thursday, April
23, 1992 in Wichita Falls.
5. Director's status report:
a. Library revenue is up; Director Sveinsson attributes the
increase to the impact of letters sent by Municipal Court to
delinquent patrons. The response to these letters has been an
increase in return of or payment for materials and payment of
fines.
b. Library Page Pam Whitehead has submitted her two week
notice; she is resigning to take a Circulation Clerk position at
one of the Plano public libraries. The pay is much higher at
Plano, even for Page positions. A discussion ensued re: salaries
in area libraries; it appears that we are falling behind and are
not as competitive as we used to be.
C. Youth Services Librarian Hobbs is developing the summer
programs for children. The programs will be expanded this year.
d. The new fees and fines will go into effect on 3/31/92.
Flyers notifying patrons of the changes have been distributed to
all patrons checking out materials as of 3/10/92.
e. Status of the irrigation system project is uncertain at
this time. Although Council approved it as a capital project, it
was not accepted as part of the financing package by the entity
that is financing our capital this year. Mr. Hall and Mr. England
will be researching this question.
f. A Community Services Restitution worker has been
installing panelling in the public restrooms, replacing the
vandalized wallpaper with a sturdier surface.
g. Patrons have appreciated Youth Services Librarian Hobbs
preschool storytime presentations -- unfortunately, one patron
made comments to one of the storytime volunteers which made her
feel that her presentations were not as good. Youth Services
Librarian Hobbs is working with this volunteer to provide her with
"packaged" storytimes, complete with songs and fingerplays.
Statistics provided in the February 1992 report included in
�
the Board packets yielded the following
�
information:
�
Cardholders:
13,924
(down
18%
from
February
1991)
Collection:
40,544
(up
16%
from
February
1991)
Circulation:
7,916
(up
14%
from
February
1991)
Patron visits:
8,539
(up 100%
from
February
1991)
Incoming calls:
657
(up
17%
from
February
1991)
Revenue:
$ 888.34
(up
58%
from
February
1991)
Volunteers:
17
(up
0%
from
February
1991)
III
Volunteer Hours: 213 (down 7% from February 1991)
Operating hours: 188 (up 4% from February 1991)
Employees: 7.425 (up 37% from February 1991)
Employee hours: 1,086 (up 39% from February 1991)
Note: One full-time position was vacant in Feb. 1991.
In Jan. 1992, staff began purging cardholders who
have not updated to barcoded cards; barcoded cards
have been required since 2/1/90.
Special events for the 10th anniversary celebration
may be the cause of the unusually high patron visit
count in February 1992.
Member Althaus moved to adjourn the meeting and Member Mooney
seconded the motion. The vote was as follows:
Ayes: All present.
Noes: None.
The meeting adjourned at 7:43 p.m.
Sveinsson, Secretary
oan
.-APIARM-i �w
. ... . ....... . .....
Diana Kruzic,
MINUTES OF THE LIBRARY BOARD
OF THE
CITY OF THE COLONY
APRIL 23, 1992
A REGULAR SESSION of the Library Board of the City of The Colony
Texas, was called to order by Chair Kruzich at 7:02 p.m.
Present:
Ken Wood
Diana Kruzich
James Althaus
Morris Seay
Jay Dalbo
Joan L. Sveinsson
Absent:
Patricia Mooney
Joe Agnew
Place 1
Place 2
Place 3
Place 5
Alternate 2
Library Director
Place 4 (personal business)
Alternate 1 (candidates's forum)
1. Citizen's input.
Friends of the Library Annual meeting and potluck dinner will
be held Saturday, April 24th, 7:00 p.m. at the home of Lorraine
Clark.
2. Consideration of approval of minutes of the Board meeting
held February 27, 1992.
Member Wood moved to approve the minutes and the motion was
seconded by Member Seay. The vote was as follows:
Ayes: All present.
Noes: None.
3. Consideration of approval of minutes of the Board meeting
held March 26, 1992.
Member Wood moved to approve the minutes and the motion was
seconded by Member Althaus. The vote was as follows:
Ayes: All present.
Noes: None.
4. Chairman's report.
Member Seay has received four positive responses to the
invitations to serve on the Library Foundation Board: Jeff Ball,
Sandi Gehrke, Larry Bryant, and Rose Scroggins have agreed to
serve. Rev. David Freehling is unable to serve at this time. The
next step will be to apply for 501(c)(3) status.
5. NTLS Lay Representative's report.
Alternate Lay Representative Althaus and Director Sveinsson
reported re: topics discussed at the System meeting held that day
in Wichita Falls:
a. A Public Hearing will be held on July 22, 1992, in Austin
re: the NTRLS plan. NTRLS board members are seeking a financial
institution in order to set up a letter of credit to underwrite
expenditures, in the event of a delay in receiving state funds.
It is hoped that this arrangement will satisfy the State Library's
concerns.
b. The proposed Uniform State Service Regions may go through;
part of the current NTLS service area may be combined with part of
the current NETLS service area to form a new system. Denton
county would be assigned to the new system, which would also
include Dallas and Tarrant Counties. Member Althaus emphasized
the importance of notifying legislators of the negative impact
this plan would have: small population areas would be sacrificed
for the large population areas. Apparently, the State Library had
an opportunity to discuss an exemption with the author of the
bill, but did not do so.
C. The State Library has sent out three preliminary
proposals: Reorganization of InterLibrary loan, Basic Skill
Training For Small Public Library Staff, and Providing Statewide
Reference Back-up Service. Some problems exist with these
proposals.
The meeting recessed from 8:15 - 8:20 p.m. in order that Director
Sveinsson could provide requested information to the Board.
5. Director's status report:
a. It was noted that the patron visit count comparison to
last year is impacted by the installation of the electronic
counter last June. July's count will give a truer comparison.
b. A page will be hired soon; hopefully by 4-30-92.
C. A volunteer is needed to run the 16mm projector for the
summer films.
d. Summer plans are finalized and publicity materials are
being produced. Three film showings will be held weekly and at
least one special event will be held each week. The Summer
Reading Club (reading incentive activity) will begin Saturday,
June 6.
e. A Young Adult survey had been developed by Youth Services
Librarian Hobbs. It was hoped to administer it through the
schools in grades 5, 6, and 7 this spring. The elementary schools
and Griffin Middle School were receptive; however, Lakeview Middle
School required approval from LISD. LISD did not approve this
request for the Middle schools for this spring, but will consider
it for the fall.
f. Staff is working on adding books to the Easy section in
preparation for summer patronage.
g. The three trees installed last year have died; they will
be replaced after the installation of the irrigation system.
h. The sidewalk in front of the Library has been extended to
meet the North Colony Blvd. sidewalk. Also, a ramp has been
installed outside the Meeting Room emergency exit.
I. The budget process schedule has been set. Director
Sveinsson responded to questions re: the request for FY 92-93.
A personnel request will be submitted for a secretary for the
department. Capital requests will include items to bring the
department further into compliance with the Americans With
Disabilities Act (ADA). The topic of the Library department
salaries was discussed by Board members. Members requested a copy
of the City pay plan. Concern was expressed that librarians's
salaries are no longer competitive in our market area.
J. Director Sveinsson informed the Board that the
information in the Newcomers insert in The Colony Leader contained
out -dated information re: the Library, including the schedule of
operating hours. The editor has been contacted; he got the
request for information too late to contact us for an update.
k. The Library is to receive a microcomputer from NTLS by
1
the end of the summer. It is hoped that the Friends will be able
to fund the purchase of a network card and cabling so that it can
be added to the network.
1. The Library has submitted a request for a Summer Youth
Employment Program worker. The Librarian staff will attend
supervisors's orientation for the program.
Statistics provided in the March 1992 report included in the
Board packets yielded the following information:
Cardholders: 13,904 (down 19% from March 1991)
Collection: 40,644 (up 13% from March 1991)
Circulation: 7,733 (up 12% from March 1991)
Patron visits: 6,965 (up 80% from March 1991)
Incoming calls: 584 (up 28% from March 1991)
Revenue: 8 834.65 (up 19% from March 1991)
Volunteers: 17 (down 19% from March 1991)
Volunteer Hours: 206 (down 8% from March 1991)
Operating hours: 192 (down 2% from March 1991)
Employees: 7.425 (up 16% from March 1991)
Employee hours: 1,132 (up 6% from March 1991)
Note: In Jan. 1992, staff began purging cardholders who
have not updated to barcoded cards; barcoded cards
have been required since 2/1/90.
Member Althaus moved to adjourn the meeting and Member Wood
seconded the motion. The vote was as follows:
Ayes: All present.
Noes: None.
The meeting adjourned at 9:02 p.m.
E
Joan L. Sveinsson, Secretary
Diana Kruzich, Ch it
MINUTES OF THE LIBRARY BOARD
OF THE
CITY OF THE COLONY
MAY 28, 1992
A REGULAR SESSION of the Library Board of the City of The Colony
Texas, was called to order by Chair Kruzich at 7:01 p.m.
Present:
Ken Wood
Diana Kruzich
James Althaus
Patricia Mooney
Morris Seay
Jay Dalbo
Joan L. Sveinsson
1. Citizen's input.
None.
Place 1
Place 2
Place 3
Place 4
Place 5
Alternate 2
Library Director
(arrived 7:50 p.m.)
(arrived 7:19 p.m.)
(arrived 7:06 p.m.)
2. Consideration of approval of minutes of the Board meeting
held April 23, 1992.
Member Althaus moved to approve the minutes and the motion
was seconded by Member Mooney. The vote was as follows:
Ayes: All present.
Noes: None.
3. Chairman's report.
Member Seay reported that he will be a guest on The Colony
Breakfast Club (KDNT radio talk show) to talk about the Library
Foundation. He has the forms for the tax exemption status; the
charter needs to be drawn up to send with the forms. Foundation
Board member Jeff Ball is assisting him with these documents.
Director Sveinsson distributed a news article re: another,
library foundation's activities.
4. NTLS Lay Representative's report.
a. Alternate Lay Representative Althaus reported re: the May
20th meeting in Austin re: the Uniform State Service Regions
proposal. There are still a lot of concerns re: how this proposal
will be handled. The State Library and Archives Commission is
responsible for giving direction to State Librarian Bill Gooch.
Board members were encouraged to send letters to the Commissioners
encouraging them to give strong direction to ngy. change the system
boundaries.
b. A Public Hearing will be held on July 22, 1992, in Austin
re: the NTRLS plan. At this meeting, the Commission will also
discuss the Uniform State Service Regions proposal.
c. A Texas Library Association ad hoc committee is studying
options re: legal status of confidentiality of patron records.
Comments and concerns re: this topic should be sent to Steve
Brown, Brazoria County Library, 412 N. Front St., Angleton, TX
77515.
5. Director's status report"
a. The drive up drop will be locked between noon and 2 p.m.
on June 3; school lets out for the summer at 12:30 and the staff
wishes to avoid vandalism to the drop during this time of high
spirits.
b. The library funding proposal has been submitted to the
County. Denton Public has submitted a separate proposal, seeking
more funding.
c. The department's budget proposal is due to the City
Manager on June 1.
d. The irrigation system installation is complete.
e. The Friends used book sale will be held Saturday, June 6.
f. Brookshires has extended their green receipt program for
another year; this fund-raiser has been quite successful for the
Friends of the Library.
g. The Library has had some excellent help from a worker in
the Community Service Restitution program: she has thoroughly
dusted all the shelves, cleaned up the mechanical room, washed
windows, etc. She is a hard worker and is willing to take on
cleaning tasks. She has promised to continue volunteering after
her required hours are completed~
h. Director Sveinsson was requested to provide 5 -year and 20 -
year "wish list" descriptions of potential library services for
use by a member of the Mayor's Economic Development Task Force.
Members of the Board requested copies of these documents.
i. Member Wood inquired re: the status of seeking
improvements in the date due stickers. A replacement supply is
being provided by the vendor. Staff hopes this supply will adhere
better than the current supply.
Statistics provided in the April 1992 report included in the
Board packets yielded the following information:
Cardholders: 13,458 (down 22% from April 1991)
Collection: 40,951 (up 12% from April 1991)
Circulation: 7,364 (up 18% from April 1991)
Patron visits: 7,057 (up 116% from April 1991)
Incoming calls: 627 (up 22% from April 1991)
Revenue: $ 155.97 (up 22% from April 1991)
Volunteers: 22 (down 4% from April 1991)
Volunteer Hours: 262 (up 8% from April 1991)
Operating hours: 210 (up 6% from April 1991)
Employees: 6.950 (up 8% from April 1991)
Employee hours: 1,194 (up 12% from April 1991)
Note: In Jan. 1992, staff began purging cardholders who
have not updated to barcoded cards; barcoded cards
have been required since 2/1/90.
Member Althaus moved to adjourn the meeting and Member Mooney
seconded the motion. The vote was as follows:
Ayes: All present.
Noes: None.
The meeting adjourned at 8:07 p.m.
Diana Kruzill". tr I r
C'�ZAV 4w
MINUTES OF THE LIBRARY BOARD
OF THE
CITY OF THE COLONY
JUNE 251 1992
A REGULAR SESSION of the Library Board of the City of The Colony
Texas, was called to order by Chair Kruzich at 7:01 p.m.
Present:
Ken Wood
Diana Kruzich
James A1thaus
Patricia Mooney
Morris Seay
Mike Lynch
Joan L. Sveinsson
Absent:
Jay Dalbo
Place 1
Place 2
Place 3
Place 4
Place 5
Council Liaison
Library Director
Alternate 2 (business)
1. Citizen's input.
None.
2. Consideration of approval of minutes of the Board meeting
held May 28, 1992.
Member Wood moved to approve the minutes and the motion was
seconded by Member Mooney. The vote was as follows:
Ayes: All present.
Noes: None.
3. Chairman's report.
Member Seay reported that he was a guest on The Colony
Breakfast Club (KDNT radio talk show) on June 16, 1992, talking
about the Library Foundation. He is still working on the charter.
4. NTLS Lay Representative's report.
a. Lay Representative Mooney reported re: the report received
re: the status of the USSR proposal.
b. Lay Representative Mooney sent a copy of Member Wood's
newspaper column to the chair of the TLA Legislative Committee.
C. A Public Hearing will be held on July 22, 1992, in Austin
re: the NTRLS plan.
6. A Public Hearing will be held on July 23, 1992, in Austin
re: the Uniform State Service Regions proposal. It is hoped that
the State Library will be able to report statistics and
expenditures according to the new regions, but not require the
operational boundaries to change.
e. Alternate Lay Representative Althaus is now serving on the
public library division of the TLA Legislative Committee.
f. The three proposals from the State Library (OCLC,
training, ILL) have been sent back to the drawing board. The
library community had expressed many concerns re: these proposals.
letter of credit for NTRLS; this letter is to be delivered to the
Library and Archives Commission on July 22, 1992.
h. NTLS has requested appointment information for Lay
Representative and Alternate Lay Representative. Lay
Representative Mooney noted that appointments were made last year
and that the appointments were for two years. The question arose
then as to why NTLS was requesting documentation annually. Given
that the deadline for NTLS to receive the documentation was stated
to be July 20, 1992, the Board agreed to make a decision re:
appointments and, if necessary, ratify that decision at the next
regular session. Member Mooney was willing to continue as Lay
Representative and Member Althaus was willing to continue as
Alternate Lay Representative. Member Wood moved to continue these
appointments and the motion was seconded by Member Seay. The
vote was as follows:
Ayes: All present.
Noes: None.
5. Director's status report:
a. The program featuring Malcolm the black leopard was
cancelled due to rain. A second presentation had already been
scheduled for July 23rd, so no further rescheduling was deemed
necessary.
b. A patron expressed to the staff her dissatisfaction with
the Circulation Policy requirement that an applicant for a
borrower's card must be able to sign (print or cursive) his/her
first and last names. Director Sveinsson encouraged her to attend
the Board meeting to express her concerns directly to the Board.
She told the Director that she didn't have time to attend the
meeting and that she wanted the Director to present her concerns.
Director Sveinsson urged her to at least send her concerns in
writing to the Board or to contact one of the Board members
personally. The Board instructed Director Sveinsson to only put
it on the July agenda if a letter was received from the patron.
Otherwise, no action would be taken until the next scheduled
review of the Circulation Policy, at which point consideration of
this concern could be addressed.
c. New equipment received:
from City funds: 13" TV/VCR (with headset)
AV carts (2)
from Campbells: PrintShop software
from Friends: 2 sets of 2 -way transceivers
from NTLS: 386-25mhz computer
d. Equipment on order (city funds):
File Server (with new Novell)
Opaque projector
Acoustical panels
e. Director Sveinsson responded to questions from the Board
re: the status of the budget requests for FY 1992-93. Director
Sveinsson reported that her, main concern with the line item
request was with the figure for the Books & Periodicals account.
This figure is currently at less than an 8% increase, which will
not even cover price increases. The original request submitted
had included funding to beef up the picture book and juvenile
fiction collections, which are both declining rapidly. New
purchases cannot keep pace with the rate of deterioration in these
aging collections. Director Sveinsson reported that three new
personnel were requested: 1 full-time secretary, 1 part-time page,
and 1 part-time circulation clerk. No word yet on the status of
these requests. Director Sveinsson responded briefly to questions
re: capital requests for FY 1992-93; nothing is known yet as to
the status of these requests.
Statistics provided in the May 1992 report included in the
Board packets yielded the following information:
Cardholders: 13,581 (down 22% from May 1991)
Collection: 41,065 (up 11% from May 1991)
Circulation: 7,440 (up 25% from May 1991)
Patron visits: 5,609 (up 83% from May 1991)
Incoming calls: 467 (down 14% from May 1991)
Revenue: $ 735.41 (down 10% from May 1991)
Volunteers: 17 (down 2% from May 1991)
Volunteer Hours: 211 (down 18% from May 1991)
Operating hours: 188 (down 7% from May 1991)
Employees: 7.425 (up 20% from May 1991)
Employee hours: 1,194 (up 19% from May 1991)
Note: In Jan. 1992, staff began purging cardholders who
have not updated to barcoded cards; barcoded cards
have been required since 2/1/90.
6. Discussion of proposal from Texas Library Association
Legislative Committee.
The Legislative Committee is proposing that it offer each
legislator and the governor a TLA Library Card valid at any public
or publicly supported academic library in Texas. A response to
this proposal was requested if a library could not offer
circulation privileges to such a card holder. Member Althaus
noted that this proposal was in violation of Section 441.112 (12)
of the Texas Library Systems Act, in that it would be giving
special privileges not granted to other residents of the state.
It would also be in violation of our Circulation Policy and would
be unfair to local non-residents. Concern with ability to recover
items checked out on these cards was also expressed. Alternatives
were suggested: honorary TLA memberships, honorary Friends
memberships to each friends group in the state. It was felt that
until a state-wide library card system was developed, this
proposal would be unfair.
Director Sveinsson will prepare a response to this proposal,
stating the Board's concerns and their suggestions.
Member Althaus moved to adjourn the meeting and Member Mooney
seconded the motion. The vote was as follows:
Ayes: All present.
Noes: None.
The meeting adjourned at 8:46 p.m.
oan L. Sveinsson, Secretary
Diana Kruzich,46hair
MINUTES OF THE LIBRARY BOARD
OF THE
CITY OF THE COLONY
JULY 23, 1992
A REGULAR SESSION of the Library Board of the City of The Colony
Texas, was called to order by Chair Kruzich at 7:12 p.m.
Present:
Ken Wood Place 1
Diana Kruzioh Place 2
Dorian Barton Alternate 1
Jay Dalbo Alternate 2
Joan L. Sveinsson Library Director
Absent:
James Althaus Place 3 (Library business: Austin)
Patricia Mooney Place 4
Morris SeaY Place 5
1. Citizen's input.
None.
2. Consideration of approva-1 of minutes of the Board meeting
held June 25, 1992.
Member Wood moved to approve the minutes and the motion was
seconded by Alternate Dalbo. The vote was as follows:
Ayes: All present'
Noes: None.
3. Appointment of NTLG Lav Representative and Alternate
Representative.
Member Wood moved to ratify the appointments as discussed at
the June meeting: Member Mooney as Lay Representative and Member
Althaus as Alternate Lay Representative. The motion was seconded
by Alternate Barton' The vote was as follows:
Ayes: All present.
Noes: None.
4. Discussion of planning for future orowth.
Guest: NTLG Consultant Rodney Bland distributed handouts re:
planning for the near and long term future. discussed the current
status of the Librarv, and discussed the needs of The Colony
Public Library, both now and for the future. Facility space needs
were also discussed. Other topics discussed:
-- Too many people tryinq to do too much in too little space
will have the impact of use droppinq off -- patrons not
comfortable with that type of situation.
--
In economic hard times, library usaqe. increases; vet
support resources qet tight: cannot do more on less!
-- Physical card catalogs are very costly to maintain.
Building costs are phenomenally low now: expect an
increase in the future,
-- Funding building projects via bond proposals is best:
places the decision in the hands of the taxpayers.
-- Any plans for additional facility space must take into
consideration the accompanying cost of additional staff;
larger facility = increased usaqe = more staff needed.
-- Suggestion that a committee be set up to work on ideas
for future goals --to develop a plan for the Board to
adopt.
5. Chairman's report.
None. I
6. NTLB Lay Representative's report.
Alternate Lay Representative Althaus had called in from Austi
where he is attending meetings of the State Library and Archives
�n.�!
7/23/92 Page 2
-- Suggestion that a committee be set up to work on ideas
for future goals --to develop a plan for the Board to
adopt.
5. Chairman's report.
None.
6. NTLS Lay Representative's report.
Alternate Lav Representative Althaus had called in from Austin
where he is attending meetings of the State Library and Archives
Commission. Progress was good towards final approval to implement
NTRLS. Status of the Library Systems in regard to the proposed
Uniform State Service Regions was also being addressed. He also
reported that there is a lobbying effort, led by representative of
the City of Dallas. to change the Library Systems Act to allow
libraries to institute 900 numbers to charge patrons for telephone
reference service; the TLA legislative committee will be meeting
to discuss opposition to this attempt.
7. Director's status report:
a. Director Gveinsson reported that the Library was impacted
by the recently instituted hiring freeze. A 19 -hour Circulation
Clerk position was open at the time and will not be filled this
budget year. The final work day for the person leaving this
position is scheduled to be July 25th' This vacancy represents a
loss of 16% of the Circulation staff.
The Board discussed the impact of this lose on services. It
was felt that a reduction in service hours would be necessary.
Director Sveinsson presented the results of the usage/traffic
study conducted the previous week. It was agreed that cutting
Wednesday morning hours would have the least impact on patrons.
Member Wood moved that the Board make the following
recommendation:
"To compensate for the loss of a circulation clerk position
due to the current hiring freeze, the Library Board
recommends cutting three hours from the Library's operating
schedule; these hours are recommended to be 10 a.m. to 1
p.m. on Wednesdays."
Alternate Barton seconded the motion and the vote was as
follows:
Ayes: All present.
Noes: None.
b. New equipment received from City funds: Opaque projector.
Statistics provided in the June 1992 report included in the
Board packets yielded the following information:
Cardholders: 13,853 (down 22% from June 1991)
Collection: 41,050 (up 6% from June 1991)
Circulation: 10~437 (up 12% from June 1991)
Patron visits: 9.181 (up 47% from June 1991)
Incoming calls: 580 (up 6% from June 1991)
Revenue: $ 1,027.89 (up 32% from June 1991)
Volunteers: 24 (up 14% from June 1991)
Volunteer Hours: 270 (up 5% from June 1991)
Operating hours: 199 (uo 2% from June 1991)
Employees: 7.425 (up 16% from June 1991)
Emolovee hours: 1.177
7/23/93 Page 3
Note: In Jan. 1992. staff began purginq cardholders who
have not updated to barcoded cards; barcoded cards
have been required since 2/1/90.
Member Wood moved to adjourn the meetinq and Alternate DeIbo
seconded the motion. The vote was as follows:
Ayes: All present.
Noes: None.
The meeting adjourned at 10:07 p.m.
)oan L. Svei2sson, Secretary
Diana Kruzich, E air
MINUTES OF THE LIBRARY BOARD
OF THE
CITY OF THE COLONY
AUGUST 21, 1992
A REGULAR SESSION of the Library Board of the City of The Colony
Texas, was called to order by Chair Kruzich at 7:05 p.m.
Diana Kruzich
Patricia Mooney
Dorian Barton
Mike Lynch
Janet E. Sapp
Place 2
Place 4
Alternate 1
Council Liaison
Reference Librarian
Absent:
Ken Wood Place 1 (Illness)
James Althaus Place 3 (Library Business)
Morris Seay Place 5
Jay Dalbo Alternate 2 (Business)
1. Citizen's input.
None.
2. Consideration of approval of minutes of the Board meeting
held July 23, 1992.
Member Barton moved to approve the minutes and the motion
was seconded by Member Mooney. The vote was as follows:
Ayes: All present.
Noes: None.
3. Chairman's report.
None.
4. NTLS Lay Representative's report.
Chair Kruzich reported that Member Althaus was out on
library business.
5. Director's status report:
a. The library building was sprayed by Action Pest Control on
August 24, 1992. Some people entering the building still reported
smelling a slight chemical odor.
b. Reference Librarian, Janet E. Sapp, attended the Council
workshop on capital items for 1992-1993 budget. Several council
members requested more quotes and information on the computer
tables and computers requested by the Library. Librarians Sapp
and Roberts gathered this information and copies of the
information were given to those attending the Library Board
meeting.
c. Librarians Sapp, Roberts, and Hobbs are working rotating
shifts in order to provide coverage to the circulation desk due to
the vacant part-time clerical position. Each librarian works 10
hour days for a 2 week period and then regular 8 hour days for 4 I
weexs.
d. Director Joan Sveinsson will return from vacation on
Tuesday, September 1, 1992.
e. Librarian Sapp responded to questions from Councilman
Lynch re: how donations are handled. Librarian Sapp reported
that the donations are accepted 4 times a year; 1 month before
each book sale. Accepting donations at these times only, instead
of all through the year, has made it easier on the librarian staff
to store and sort through the donations when time allows. It was
pointed out that the donations are being stored in all 4 corners
of the library's meeting room, due to lack of better storage
facilities.
Statistics provided in the
July 1992 report
included in
the Board packets yielded
the following information:
Cardholders:
14,045
(down 22%
from
July
1991)
Collection:
41,426
(up
6%
from
July
1991)
Circulation:
10,019
(up
7%
from
July
1991)
Patron visits:
8,742
(up
9%
from
July
1991)
Incoming calls:
649
(up
36%
from
July
1991)
Revenue:
$ 896.92 (up
61%
from
July
1991)
Volunteers:
21
(up
17%
from
July
1991)
Volunteer Hours:
275
(up
32%
from
July
1991)
Operating Hours:
207
(up
4%
from
July
1991)
Employees:
7.425 (up
16%
from
July
1991)
Employee Hours:
1,239
(up
23;{
from
July
1991)
Member Mooney moved to adjourn
the
meeting
and Member Barton
seconded the motion. The
vote was
as follows:
Ayes: All present.
Noes: None.
The meeting adjourned at 8:03 p.m.
Ai: r;13 Secretary
III
MINUTES OF THE LIBRARY BOARD
OF THE
CITY OF THE COLONY
I SEPTEMBER 24, 1992
A REGULAR SESSION of the Library Board of the City of The Colony
Texas, was called to order by Vice -Chair Wood at 7:03 p.m.
Present:
Ken Wood Place 1
Patricia Mooney Place 4
Morris Seay Place 5 (arrived 7:36 p.m.)
Dorian Barton Alternate 1
Jay Dalbo Alternate 2
Joan L. Sveinsson Library Director
Melanie Scott Practicum Student
Absent:
Diana Kruzich Place 2 (Illness)
James Althaus Place 3 (Vacation)
Director Sveinsson introduced Melanie Scott, a TWU student working
on her MLS who is doing her practicum at The Colony Public
Library.
1. Citizen's input.
None.
2. Consideration of approval of minutes of the Board meeting
held August 27, 1992.
Member Mooney moved to approve the minutes and the motion
was seconded by Alternate Barton. The vote was as follows:
Ayes: All present.
Noes: None.
3. Chairman's report.
None.
4. Library Foundation Committee chair report.
The articles of incorporation are being revised. Once
accepted by the State, the Foundation can begin operations. A
mid-October meeting of the Foundation Board is targeted. November
18 is National Philanthropy day -- more information on it later!
5. NTLS Lay Representative's report.
Lay Representative Mooney reported re: the information from
the System meeting held that morning. In addition to receiving
reports from various committies, office staff, and InterLibrary
Loan staff, it was reported that Chico had joined the System, new
staff were introduced, statistics on InterLibrary Loan usage were
��N presented, and System calendars and directories were distributed.
New staff introduced included Travis Dudley, Assistant System
Coordinator, and Roberta Schenewerk, InterLibrary Loan Manager.
Fort Worth Central and the InterLibrary Loan office will be closed
on Mondays beginning October 19, 1992; also, these entities will
be closed for December 24 - January 5th. Advisory Council
elections were held. Two staff members of the Texas State Library
were in attendance: Mark Smith and Christine Peterson. Buttons
made by NTLS incorporating an ALA promotional theme: "Libraries
Change Lives" were distributed; Lay Representative Mooney brought
back one button for each Board member. A video presentation re:
the Bifolkal program kits was viewed; four kits are currently
available for booking from the System Media office.
The meeting of the North Texas Regional Library System, held
following the regular System meeting, included a brief history of
the effort to go to a nonprofit system, a report on the status of
NTRLS with the State, and a call for members to serve on the
various committies needed. The Advisory Council Conference will
be held October 22 & 23rd; a meeting of the Library and Archives
Commission will be held on the morning of the 23rd for a final
ruling on the amendment allowing NTRLS to operate under a detailed
business plan, with a letter of credit from a financial
institution (taking the place of the original requirement of
keeping 25% of the System's annual operating expenses in the bank
at all times).
5. Director's status report:
a. Director Sveinsson responded to questions from the August
monthly report. It was noted that the usage statistics were down
compared to last August, reflecting the impact of the cut in
operating hours and the early start of school this year. It was
also noted that, despite the increase in youth programming,
participation in the Summer Reading Club was down slightly
compared to last summer.
b. The frozen part-time Circulation Clerk position will not
be restored to the budget for FY 1992-1993. Staff is making
adjustments to compensate for the loss. All duties and operations
are being reviewed for potential streamlining or deletion.
C. Director Sveinsson has not yet received information re:
the fate of the Library Department's capital request for computer
equipment to provide public access to the on-line catalog.
d. The Librarian staff has opted to go to a schedule where
each librarian works two evening shifts per week, as opposed to
the rotating 10 -hour, 4 -day week shifts. This schedule provides
more stability in their work schedules and is less physically
draining. They will continue to work the Circulation desk to
cover the loss of the clerk.
e. The Library Page has submitted her resignation. Her final
work day will be Saturday, October 3rd. A request to fill this
position will be on the October 5, 1992 City Council agenda. If
the request is granted, the position will still be vacant for
almost a month, due to requirements for advertising vacancies and
the time required for interviews.
f. The Friends of the Library booth at Sail Fair did quite
well on Saturday. Director Sveinsson worked the booth that day
and reported that the "Bag of Books" sales went well.
g. The Friends will host a Book Fair in the Library meeting
room on Saturday, September 26, and Tuesday and Wednesday evenings
the 29th and 30th.
h. A patron declined to show his drivers license when
applying for a library card. In accordance with the Circulation
Policy, the staff did not issue the card. The patron has since
appeared at a City Council meeting, stating his opposition to this
policy during Citizen's Input. No directive has been received
from the Council re: this subject. It was reported that this
patron received a card from Carrollton Public Library by showing
only his voter's registration card. Director Sveinsson will
contact the Carrollton Library Director for information re: their
policies. It was noted that the patron may still use the Library
-- that a card is only needed for checking materials out of the
Library, not for use of the materials within the facility. As no
directive has been received for consideration of this topic by the
Library Board, Director Sveinsson did not place it on the agenda.
The members present agreed that, without a directive and without a
request to the Board from a citizen, there was no need for this
item to be placed on the Board's agenda.
Statistics provided in the August 1992
report
included in
the Board packets yielded
the following
information:
Cardholders:
14,144
(down
22%
from
August
1991)
Collection:
41,256
(up
5%
from
August
1991)
Circulation:
7,895
(down
3%
from
August
1991)
Patron visits:
6,277
(down
17%
from
August
1991)
Incoming calls:
545
(up
20%
from
August
1991)
Revenue:
$ 716.29
(up
34%
from
August
1991)
Volunteers:
20
(up
5%
from
August
1991)
Volunteer Hours:
216
(up
10%
from
August
1991)
Operating Hours:
176
(down
12%
from
August
1991)
Employees:
6.950
(up
8%
from
August
1991)
Employee Hours:
1,029
(up
5%
from
August
1991)
Member Seay moved to adjourn the meeting and Alternate Dalbo
seconded the motion. The vote was as follows:
Ayes: All present.
Noes: None.
The meeting adjourned at 8:42 p.m.
CTITood
� '
MI�UTES OF THE LIBRARY BOARD
OF THE
CITY OF THE COLONY
I OCTOBER 22, 1992
A REGULAR SESSION of the Library Board of the City of The Colony
Texas, was called to order by Chair Kruzich at 7:06 p.m.
"resent!
Ken Wood Place 1
Diana Kruzich Place 2
Patricia Mooney Place 4
Dorian Barton Alternate 1
Mike Lynch Council Liaison
Joan L. Sveinsson Library Director
Absent:
James Althaus Place 3 (Library business)
Morris Seay Place 5
Jay Dalbo Alternate 2 (business)
1. Citizen's input.
None.
2. Consideration of approval of minutes of the Board meeting
held September 24, 1992.
Member Mooney moved to approve the minutes and the motion
was seconded by Alternate Barton. The vote was as follows:
Ayes: All present.
Noes: None.
3. Chairman's report.
The Board discussed the schedule for the regular sessions
in November and December, which would normally fall on
Thanksgiving Day and Christmas Eve day. It was agreed to hold the
regular sessions on November 19 and December 17.
It was noted that three Board terms expire at the end of
December: Place 4, Patricia Mooney; Place 5, Morris Seay; and
Alternate 2, Jay Dalbo. Those wishing to be considered for
reappointment need to contact the City Secretary.
4. Library Foundation Committee chair report.
Member Wood reported that Member Seay has the paperwork from
the State -- the Foundation is real!
5. NTLS Lay Representative's report.
Alternate Lay Representative Althaus phoned in a report to
Director Sveinsson re: the Advisory Council Conference which he is
attending in Austin. His report included information re: library
involvement in the Internet, a report from the Task Force 2005,
a discussion group meeting that night re: reciprocal borrowing,
and the following day's LSCA Board meeting re: NTRLS.
5. Director's status report:
a. Practicum student Melanie Scott will complete her
practicum hours this week.
b. Director Sveinsson is coordinating with the Colony Youth
Board Tutoring Program re: the Library serving as a site for the
tutoring sessions.
C. It is highly probable that the Library will be faced with
a vacancy in the Technical Services Librarian position. Technical
Services Librarian Roberts has been offered a position at
Carrollton Public Library; the position offers increased
responsibility, along with a substantial increase in salary.
d. So far, seven applications have been received for the
Library Page position. Applications will be accepted through noon
on Friday, October 23rd.
e. Youth Services Hobbs is planning the establishment of a
young adult volunteer group. Director Sveinsson distributed the
compiled results of a survey conducted during the spring; the
survey sought input from students entering middle school this fall
regarding materials and events they would like to see at the
Public Library. Included in this survey was an opportunity for
them to indicate a desire to assist at the Library.
f. Director Sveinsson has submitted a memo requesting that
purchase of the computer equipment be moved on quickly. She will
be working on the specifications.
g. The financial situation is particularly tight right now.
The tax notices will be 3-4 weeks late this year, which means tax
revenues will be coming in later. Consequently, only essential
purchases are being made at this time.
h. At a recent City Council meeting, Director Sveinsson was
presented with a pin in recognition of 8 years of service to the
City.
i. National Children's Book Week is the week of November
16th. Special events are in the planning stages now.
j. The Friends of the Library have provided a donation box
for the collection of funds to purchase picturebooks for the
children's collection.
k. Director Sveinsson has received information re: Carrollton
Public Library's rules re: library card applications. Carrollton
only requires proof of residency, not proof of identification;
however, without the Texas Driver's License number, they cannot
pursue delinquent patrons via the municipal court. Carrollton is
willing to take the loss; it was noted that the Carrollton budget
for books and videos was over $ 180,000 last year -- they wrote
off approximately $ 10,000 in materials that could not be
recovered from delinquent patrons. Also, if a patron wants to be
able to access his/her own patron record, the patron's social
security number must also be given --it serves as a PIN (personal
identification number). It is not mandatory that the social
security number be provided; however, if it is not, then the
patron cannot access the record. ��N
Statistics provided
in the September
1992
report
i7cluded
in
the Board packets yielded
the following
information:
Cardholders:
14,323
(down
22%
from
Zeh inter
1991)
Collection:
41,274
(up
47
frcn
Snnz�0er
1991)
Circulation:
7,533
(up
117
froc
RITterte-
1991)
Patron visits:
6,613
(up
141
0r..7
nNctEzner
1991)
Incoming calls:
622
(up
37%
fr�'�
Seohscner
1991)
Revenue:
$ 868.33
(up
49%
fro�
WO�eabsr
1991)
Volunteers:
18
(up
6%
from
Septemo�r
1991)
Volunteer Hours:
221
(up
9%
from
Septemzer
1991)
Operating Hours:
188
(up
0%
from
Septenher
1991)
Employees:
6.950
(up
8%
from
September
1991)
Employee Hours:
1,160
(up
15%
from
September
1991)
Also included in the packet was the fiscal year comparison
statistics report, which yielded the following information:
Cardholders: 14,323 (down 22% from FY 1990-91)
Collection: 41,274 (up 4% from Fy 1990-91)
Circulation: 92,578 (up 12% from Fy 1990-91)
Patron visits: 82,540 (up 49% from Fy 1990-91)
Incoming calls: 6,806 (up 17% from Fy 1990-91)
Revs -.e: $ 9,561.21 (up 27% from Fy 1990-91)
Volznteers: 19 (up 2% from Fy 1990-91)
(av-. #/mo.)
Volz�teer Hours: 2,696 (up 2% from Fy 1990-91)
Hours: 2,325 (up 1% from Fy 1990-91)
7.056 (up 15% from Fy 1900-91)
17o_�'s: 13,444 (up 17% from Fy 1990-91)
Member waif moved to adjourn the meeting and Alternate Barton
seconded i ction. The vote was as follows:
Ayes: All present.
N�es: None.
ig adjourned at 8:39 p.m.
�
oan L. Sveinsson, Secretary
Diana KruzichowAhr
MINUTES OF THE LIBRARY BOARD
OF THE
CITY OF THE COLONY
NOVEMBER 19, 1992
A REGULAR SESSION of the Library Board of the City of The Colony
Texas, was called to order by Chair Kruzich at 7:04 p.m.
Present:
Ken Wood Place 1 (present 7:15-8:14)
Diana Kruzich Place 2
James Althdus Place 3
Patricia Mooney Place 4 (arrived 7:08)
Morris Seay Place 5
Dorian Barton Alternate 1
Joan L. Sveinsson Library Director
Absent:
Jay Dalbo Alternate 2 (business)
1. Citizen's input.
None.
2. Consideration of approval of minutes of the Board meeting
held October 22, 1992.
Alternate Barton moved to approve the minutes and the motion
was seconded by Member Seay. The vote was as follows:
Ayes: All present.
Noes: None.
3. Chairman's report.
Chair Kruzich reported that she had attended the first
meeting of The Colony Library Foundation Board. Member Seay
presented a report of this meeting under the next agenda item.
4. Library Foundation Committee chair report.
Member Seay reported that The Colony Library Foundation
Board held its first meeting on Thursday, November 12, 1992.
Members of the Board are: Jeff Ball (Chair), Rose Scroggins
(Vice -Chair and Secretary), Larry Bryant (Treasurer), and Sandi
Gehrke (Publicist and Membership Chair). Member Seay is acting as
Executive Director for the Foundation and is currently working on
the Bylaws. The Board will be working on a brochure to promote
the Foundation's purpose and to encourage participation.
The Board's goal is to raise $25,000 for the endowment fund
during the first year --one dollar for each person in the city.
Interest from the endowment fund will be used for support of the
operation and development of The Colony Public Library through
grants and gifts for specific purposes. Efforts to raise funds
will begin after January 1, 1993. The Friends of The Colony
Public_, Library are assisting by underwriting the establishment
costs (fees to the State and to IRS) and by accepting monetary
donations on behalf of the Foundation during the formation period.
An article re: formation of the Foundation was published in
the November. 18. 1992 issue of The Colony Leader, page 1B.
Don Blackwood, manager of the Summit Ranch has offered to
host a barbecue, providing the meat. as an event for the
Foundation,
Member Seay noted that November 18, 1992 was National
Philanthropy Day.
5. NTLS Lay Representative's report.
Alternate Lay Representative Althaus presented a report from
his attendance at the Advisory Council Conference in Austin last
month. The message of the conference was that libraries need to
come strongly into the computer age to keep up with patron needs.
Topics addressed during the conference included reciprocal
borrowing, state—wide library cards, different methods of
financing public library services: library tax districts, per
capita support, etc., electronic mail, electronic publishing,
Internet, and other networks which allow access to library and
academic institutions throughout the world.
Lay Representative Mooney has access to two short videos re:
new technologies. It was requested that the Board view these
videos at the December meeting, with an eye towards the
possibility of using them as part of a future presentation to the
City Council. The Board discussed some of the challenges
presented by these technologies, such as inappropriate "dialogue"
online, patron education in their proper use (such as how to bring
a workstation back to the local network after logging on to a
remote network), bulletin boards containing "personal" messages,
"adult" bulletin boards, and copyright issues.
The State Library and Archives Commission approved the
amendments required to allow NTRLS to operate under the proposed
business plan.
6. Director's status report:
a. Director Sveinsson noted that a new graph had been added
to the monthly report and asked for input from the Board re: other
graphs that they would like to see included in future reports.
b. Amy Woodard was hired for the Library Page position and
began work on November 17, 1992.
C. The Technical Services Librarian position has been
posted; applications will be accepted through December 11, 1992.
d. This week is National Children's Book Week. A new
program series was kicked off this week: "Let's Read". This
program will involve guest readers reading aloud to children in
the Library on a weekly basis. The new Young Adult Volunteer
group will be involved with this program, as well as with other
activities in the Library.
e. The First Colony Bank has agreed to donate six two—year
magazine subscriptions. The Library selected the titles from the
list, provided by Adams Industries, the subscription service which
solicits such donations on behalf of libraries. The titles
selected are: Consumers Digest, Field and Stream, Home Mechanix,
Motor Trend, Omni, and PC World.
f. The media has been active with reports re: challenges to
public libraries that have ordered Madonna's new book Sex. At
this point, the Library has not received any requests for the
book, which lists for just under $50.00. The Library has received
one phone call requesting that the Library not purchase the book.
g. The Friends of the Library used book sale will be held
on Saturday, December 6, 1992.
h. The Friends are still participating in the Trail Dust's
review program. Anyone interested in participating on behalf of
the Friends can pick up a review form at the Library.
i. A $50.00 donation was received from a Boeing employee;
Boeing will match the donation. This donation is for the purchase
of picturebooks for the "E" collection.
j. Director Sveinsson responded to questions re: the
results of the Young Adult survey.
Statistics provided in the October 1992 report included in the
Board packets yielded the following information;
Cardholders: 14,480 (down 21% from October 1991)
Collection: 41,457 (up 4% from October 1991)
Circulation: 6,740 (down 8% from October 1991)
Patron visits: 6,441 (down 3% from October 1991)
Incoming calls: 594 (up 9% from October 1991)
Revenue: $ 774.42 (up 3% from October 1991)
Volunteers: 21 (up 17% from October 1991)
Volunteer Hours: 255 (up 7% from October 1991)
Operating Hours: 201 (down 9% from October 1991)
Employees: 6.425 (up 1% from October 1991)
Employee Hours: 1,067 (down 5% from October 1991)
Member Althaus moved to adjourn the meeting and Member Mooney
seconded the motion. The vote was as follows:
Ayes: All present.
Noes: None.
The meeting adjourned at 8:50 p.m.
Diana Kruzich, Ce -al -T.,
an L. veansson, Secreta
MINUTES OF THE LIBRARY BOARD
OF THE
CITY OF THE COLONY
DECEMBER 17, 1992
A REGULAR SESSION of the Library Board of the City of The Colony
Texas, was called to order by Chair Kruzich at 7:05 p.m.
Present:
Diana Kruzich
James Althaus
Patricia Mooney
Morris Seay
Dorian Barton
Joan L. Sveinsson
Absent:
Ken Wood
Jay Dalbo
Place 2
Place 3
Place 4
Place 5
Alternate 1
Library Director -
Place 1
Alternate 2 (business)
1. Citizen's input.
The Friends of the Library are have a new fundraiser: they
are selling canvas bookbags carrying the City logo. The Friends
next potluck dinner is scheduled for Saturday, January 23, 1993.
2. Consideration of approval of minutes of the Board meeting
held November 19, 1992.
Member- Mooney moved to approve the minutes and the motion
was seconded by Member Seay. The vote was as follows:
Ayes: All present.
Noes: None.
3. Chairman's report.
None.
4. Library Foundation Committee chair report.
Member Seay reported that The Colony Library Foundation
is planning a kickoff event for March 27 (rain date: April 3).
The Foundation Bylaws are being reviewed.
The Foundation Board will meet January 7, 1993, at 6:30 p.m.
Member Seay encouraged all Library Board members to become
members of the Foundation; checks should be payable to the Friends
of The Colony Public Library, with a notation reading: Library
Foundation and specifying "operating -f=unds" or "endowment fund".
Member Seay will be meeting with the Friends re: covering
legal expenses for the 541(c)(3) paperwork.
5. NTLS Lay Representative's report.
A workshop re: Children's Services will be held at the
Southwest Regional Branch in Fort Worth January 15, 1993.
Member Althaus reported re: the work of the Texas Library
Association Public Library Division Legislative Committee on which
he serve_. The Texas Municipal League is supporting exemption of
the Texas State Library System
Regions requirements.
Texas Library Association
February 17, 1993.
from the Uniform State Services
Legislative Day is scheduled for
6. Director's status report:
a. Director Syeinsson reported that there are reports in the
Library press re: attempts to remove books portraying non-
traditional famiIies. Several articles were included in the Board
packets this month. The Board discussed this topic.
b. Eighteen applications have been received for the
Technical Services Librarian positions. First round interviews
will begin next week.
C. A Young Adult Library Volunteer Group has formed under
the guidance of Young Services Librarian Ellen Hobbs.
Statistics provided in the November 1992 report included in the
Board packets yielded the following information:
Cardholders:
14~613
(down
21%
from
November
1991)
Collection:
41,395
(up
4%
from
November
1991)
Circulation:
5,831
(down
4%
from
November
1991)
Patron visits:
6,583
(up
24%
from
November
1991)
Incoming cells:
595
(up
22%
from
November
1991)
Revenue:
$ 761,50
(up
15%
from
November
1991)
Volunteers:
18
(up
6%
from
November
1991)
Volunteer Hours:
179
(down
21%
from
November
1991)
YA Volunteers:
7
YA Vol. Hours:
20
Operating Hours:
147
(down
17%
from
November
1991)
Employees:
6.475
(up
1%
from
November
1991)
Employee Hours:
941
(up
1%
from
November
1991)
7. Video presentation re: new technologies.
The Board recessed to the Staff Lounge to view two videos re:
networks. One focused on the "freenet" set up in Peoria,
Illinois. The other dealt with the Internet.
The Board discussed the importance of informing legislators
of the potential of these new technologies. Members AIthaus,
Mooney, and Alternate Barton volunteered to serve on a committee
to further investigate these new technologies.
Member Althaus moved to adjourn the meeting and Member Mooney
seconded the motion. The vote was as follows:
Ayes: All present.
Noes: None.
The meeting adjourned at 9:03 p.m.
Diana Kruzich, air
ot�anL. SveAinsson, S�ecretary