HomeMy WebLinkAbout1991 Library BoardMINUTES OF THE LIBRARY BOARD
OF THE
CITY OF THE COLONY
JANUARY 24, 1991
-- A REGULAR SESSION of the Library Board of the City of The Colony
Texas, was called to order by Chairman Seay at 7:26 p.m.
Present:
Cathi Koelling Place 1
Diana Kruzich Place 2
James Althaus Place 3
Patricia Mooney Place 4
Morris Seay Place 5
Earl Oldham Alternate 1
Ken Wood Alternate 2
Joan L. Sveinsson Library Director
1. Citizen's input.
Member Koelling reported that she had received a complaint
that the Library's collection did not contain any materials re:
Black History. Director Sveinsson responded that the Library does
indeed have a wide range of materials on different aspects and
personages in Black History, that such materials are shelved in
the appropriate Dewey classification for the aspect covered, and
suggested that the person request assistance from a librarian in
finding the desired materials. If materials re: a particular
aspect or person are not found in the collection, the Library will
make every effort to add such materials if they are in print or to
interlibrary loan them if they are out of print.
A member of the Board reported concern expressed re: "good"
books being put in the book sale, instead of into the collection.
Director Sveinsson explained that those donated materials which
are put into the sale are put there for the following reasons:
1) physical condition; 2) out-of-date information; 3> duplicate
copy of a title for which the collection has sufficient copies;
4) does not meet selection criteria per the materials selection
policy. It should also be noted that when materials are donated
during the sale, the librarian on duty in the Library is not
always notified or is not always available to sort through them
(assisting patrons in the Library has first priority). The staff
does make a strong effort to cull the "gems" from the donations
for the collection.
2. Consideration of approval of minutes of the Board meetings
held November 29, 1990.
Member Althaus moved to approve the minutes as corrected
and Member Mooney seconded the motion. The vote was as follows:
Ayes: All present.
Noes: None.
3. Chairman's report.
a. Chairman Seay presented Alternate Oldham with his
n�= certificate of appointment to the Board.
b. The Friends will purchase a plaque to be inscribed in
memory of Betty Wieme. The plaque will be presented at the
Volunteer Awards Ceremony on February 24.
C. The Foundation Committee will meet during Spring Break
(March 18-22); he will report back on this topic at the March
meeting of the Board.
4. NTLS Lay Representative's report.
a The Continuing Education Committee is conducting a survey
re: workshop topics. It was suggested that response to this
survey include comments re: the need to schedule workshops at
times when lay people can attend them. Ib. The System office has been relocated.
C. Central Area meets Fri., Jan. 25, at N. Richland Hills.
5. Discussion of an amendment to Section 11.6. Renewals of the
Circulation Policy to allow telephone renewal of library
materials.
Director Sveinsson noted that the plan had been to consider
provisions for telephone renewals after the implementation of the
automated circulation system. The staff has been working with the
system long enough now that Director Sveinsson believes that this
change is feasible. The patron would need to provide the staff
member with the patron I.D. number and the I.D. number(s) for the
item(s) being renewed. While the patron is on the line, the staff
member can check the status of the item(s) and of the patron. If
the patron's record is clear, if the patron has not already
renewed the item (the one renewal limit would still apply), and if
there is no reserve on the item, the staff member can renew the
item and tell the patron the new due date. As the computer tracks
due dates, there is no additional burden on the staff if the
patron does not note the new date on the date due sticker.
Concern was expressed re: the proximity of the phone to the
workstation. Director Sveinsson noted that, while the current
placement of the phone is not ideal, it is workable. She will
look into any feasible alternatives for its placement.
6. Consideration of an amendment to Section II.6. Renewals of the
Circulation Policy to allow telephone renewal of library
materials.
Member Koelling moved to amend the section to read "Renewals
may be made in person, with the material in hand, or by phone."
Member Althaus seconded the motion. The vote was as follows:
Ayes: All present.
Noes: None.
7. Discussion of an amendment to Section 11.7. Returns of the
Circulation Policy to allow the return of all library materials,
with the exception of A.V. equipment, in the afterhours drop and
to amend the Schedule of Fines and Charges accordingly.
Director Sveinsson reported that the staff has continued to
receive an increasing number of requests/complaints from patrons
re: the policy prohibiting the return of videos in the drop.
Numerous video rental stores do have return drops. The policy was
originally due to concerns re: damage to the tapes that might be
incurred. Director Sveinsson has discussed this issue with other
library administrators; points brought out in these discussions
included 1) the a.v. materials actually have more protection via
their cases than do books; 2> the cost of vidoes has dropped
dramatically, bringing them into the same price range aamany nonfiction books;
3) those libraries that have allowed videos to be returned in the drop have noted
a very low rate of damage and an increase in user satisfaction. The public
relations factor is quite strong in this iaane'
Director Sveinsson presented a report from Circulation
Supervisor Collins, noting that eight adult patrons and one
juvenile patron still have unpaid penalties for returning a.v.
materials in the drop, and recommending that these penalty fees be
purged from their records should the policy be amended to allow
return of a.v. materials in the drop. There was general
agreement to this recommendation.
S. Consideration of an amendment to Section 11.7. Returns of the
Circulation Policy to allow the return of all library materials,
with the exception of A.V. equipment, in the afterhours drop and
to amend the Schedule of Fines and Charges accordingly.
Member KoeIling moved to amend the section, deleting "Only
books may be returned in the book drop", replacing all references
to the "book drop" with the words "drive -up drop", amending the
last sentence to read "All A.V. equipment must be returned to the
check out desk during the Library's normal operating hours", as
well as to amend the Schedule of Fines and Charges section to read
"Return of A.V. Equipment in Drive -up Drop: per item: $10.00
1st offence; fine, plus warning; 2nd offence: fine, plus
revocation of A.V.Equipment privileges." Member Mooney seconded
the motion, and the vote was as follows:
Ayes: All present.
Noes: None.
9. Discussion of an amendment to Section 11.7. Returns of the
Circulation Policy to allow 24 hour use of the outside drop.
Director Sveinsson reported that the staff has continued to
receive requests from patrons to allow 24 hour access to the
drive -up drop. Patrons in a hurry and/or with small children in
the car are those who most frequently request this service,
especially on days when the weather is unpleasant. Director
Sveinsson noted that the staff's major concern was the potential
for increased vandalism to the drop by having it open during the
afterschool hours. It was suggested that if this situation became
a problem, the staff could handle it as they have the problems
with the courtesy phone: close the drop from 3 - 6 p.m. and
placing a sign on the drop to explain the reason for the closure.
10. Consideration of an amendment to Section 11.7. Returns of the
Circulation Policy to allow 24 hour use of the outside drop.
Member Mooney moved to amend the section by deleting the
sentence "The book drop is to be used only during the hours the
Library is closed." Member Kruzich seconded the motion, and the
vote was as follows:
Ayes: All present.
Noes: None.
Note: A copy of the policy reflecting these amendments is
attached and should be considered as a part of these minutes.
It was noted by members of the Board that one-way directional
-- arrows in the drop driveway would be wise to avoid confusion.
5. Director's status report:
Statistics provided in the November and December 1990 reports
included in the Board packets yielded the following information:
November:
10%
Cardholders:
16,444
Collection:
34,519
Circulation:
5,758
Patron visits:
3,428
Incoming calls:
391
Revenue:
$ 595.55
Volunteers:
16
Volunteer Hours:
189
Operating hours:
180
December
(up 13% from November 1989)
(up
10%
from
November
1989)
(down
2%
from
November
1989)
(down
13%
from
November
1989)
(up
62%
from
November
1989)
(down
2%
from
November
1989)
(down
35%
from
November
1989)
(up
11%
from
November
1989)
Cardholders:
16,501
(up
Collection:
34,778
Circulation:
4,454
(up
Patron visits:
2,645
(up
Incoming calls:
366
(up
Revenue:
$ 476.21
(up
Volunteers:
15
(up
Volunteer Hours:
169
(up
Operating hours:
177
(up
Note: The Library
was closed
December
1989 holidays
total of
22 volunteers
additional hours
during
13% from December 1989)
101% from December 1989)
71% from December 1989)
82% from December 1989)
181% from December 1989)
1% from December 1989)
17% from December 1989)
95% from December 1989)
for two weeks during the
for a special work project.
put in a total of 250
the project.
A
Director Sveinsson reported the following:
a. Staff has noted an increase in "loitering" behind the
Library, especially in the area where the dumpster used to be.
The police department has been informed of this increase.
b. To date, seven responses have been received for the
Technical Services Librarian opening.
C. The Library was able to purchase 11 books with the funds
from the Frisco -Colony Preschool P.T.A.
d. Friends member Cliff Orme has contacted the Library re: his
company donating some law books (dated) and possibly some
furniture and equipment.
e. The Xerox 1040 office copier has been installed.
f. 350 books were purchased at the Ft. Worth sale, at $1 each.
Director Sveinsson distributed copies of the Selection Policy and
copies of other materials re: selection policies for the Board to
review for the February meeting.
Member Kruzich moved to adjourn the meeting and Member Mooney
seconded the motion. The vote was as follows:
Ayes: All present.
Noes: None.
The meeting adjourned at 9:30 p.m.
loan L. Sveinsson, Secretary
MINUTES OF THE LIBRARY BOARD
OF THE
CITY OF THE COLONY
FEBRUARY 28, 1991
A REGULAR SESSION of the Library Board of the City of The Colony
Texas, was called to order by Chairman Seay at 7:08 p.m.
Present:
Diana Kruzich
James Althaus
Patricia Mooney
Morris Seay
Earl Oldham
Ken Wood
Steve Withers
Joan L. Sveinsson
Absent:
Cathi Koelling
Place 2
Place 3
Place 4
Place 5
Alternate 1
Alternate 2
Council Liaison
Library Director
Place 1 (illness)
Also present was David Groleau, Vice -President, Friends of The
Colony Public Library and Elizabeth ("Lizz") Roberts, Technical
Services Librarian.
1. Citizen's input.
None.
2. Consideration of approval of minutes of the Board meeting
held January 24, 1991.
Member Althaus moved to approve the minutes and Member
Kruzich seconded the motion. The vote was as follows:
Ayes: All present.
Noes: None.
3. Chairman's report.
a. Chairman Seay and Member Althaus reported re: their
participation in the February 13, 1991 Texas Library Association
Legislative Day in Austin. They felt that there was good response
on the issue of maintaining the state funding required for the
state to not lose its federal funding; however, additional support
would be helpful -- it is not too late to send letters of support
to legislators. Contact Chairman Seay for further information.
There seemed to be an overwhelming number of legislative concerns.
Approximately 100 participants attended. Chairman Seay has
received thank you notes from some legislators.
b. The Library's Volunteer Awards Ceremony went smoothly,
with a good turnout. It should be noted that the Mayor
participated in the Ceremony and that Councilmen Withers and Lynch
were in attendance. Thank you to the Friends for funding the
event and the awards.
c. The Board notebooks need to be purged; suggested that
time be set aside at the next meeting to bring notebooks up to
date. Each member is encouraged is bring his/her notebook to the
March meeting.
d. The Foundation Committee will meet at 7 p.m., Thursday,
March 21. He will report on it at the March Board meeting.
4. NTLS Lay Representative's report.
a. Central Area meets Fri., Jan. 25, at N. Richland Hills,
was attended by Alternate Lay Representative Althaus and Director
Sveinsson. The menu for the FY 1992 budget was reviewed. The
state has since cut the budget; menus will be distributed to the
member libraries for revision.
b. The Collection Development Consultant position has been
eliminated.
C. Texas Library Association Conference is April 9-13 in
Fort Worth. Most of the activities of interest to Trustees and
Friends are scheduled for Wednesday, April 10, including the
Friends and Trustees Luncheon. Board members interested in
attending should contact Member Althaus or Director Sveinsson.
d. National Library Week is April 14 -20. The theme is
"Kids Who Read Succeed".
e. The March 2 workshop has been cancelled due to lack of
registrants. It will be presented again after the System meeting
on April 25 in Graham. System meeting is at 10 a.m.; workshops at
5. Discussion of request for reconsideration of library material.
Chairman Seay reviewed the procedures for handling requests
for reconsideration of library materials. All requirements had
been met to date, and now the next step is for the request to be
discussed by the Board. It was noted that a letter had been sent
to the initiator of the request, Carol Lidderdale (5020 Atterbury
Pl.), advising her that her request was on the agenda for this
meeting. No response to this letter was received; Ms. Lidderdale
was not in attendance.
Member Althaus asked if there had been any response from the
City Manager. Director Sveinsson reported that he had been sent
the same packet of materials re: the request that the Board had
received, that he had read the book in question, that he had said
that he neither condoned nor condemned the book and that he would
support the Board's decision.
Chairman Seay noted that all members present had read the
book in question: Naomi� ttLe MiddLljg� by Norma Klein, published
by Dial Press, 1974.
Chairman Seay invited discussion of the request. The ensuing
75 -minute discussion covered a wide range of concerns and
viewpoints. Topics included:
a. The literary merits of the book:
1) All agreed that this was not the most outstanding
of books for children, that coverage of the topics
included was too thin. It was noted that the low
reading level impacted the amount of reasonable
depth.
2) It was noted that reviews of this book, as well as
others, are available at or through the Library.
3) Possible use of the book as a discussion starter for
parents and children was noted.
b. The Library's selection policy:
1) includes the American Library Association's Library
Bill of Rights, thus all viewpoints should be
reflected in the collection. Also, it is prohibited
to deny or abridge an individual's right to the use
of a library on the basis of "age, race, religion,
national origins or social or political views".
Discussion also covered the problem of restricted
access collections, as well as the position of ALA
on "labeling" of materials. Discussion also
included debate re: ALA's viewpoint, whether it is
biased, and whether the freedom to read is
guaranteed by the Constitution. Also, whether the
decision to retain an item should be based on
community values, and, if so, who defines the values
of the community? Is the objection of one
individual to be the determining factor for the
community at large? The diversity of the community
was noted: what is considered appropriate and of
use to one family might not be to another -- for
that reason, the Library's mission has been to
provide a wide range of viewpoints in its
collection.
2) "It is the parent --and only the parent --who may
restrict his children --and only his children --from
access to library materials and services. The parent
who would rather his child did not have access to
certain materials should so advise the child."
Several members sympathized with parental concerns,
but expressed concern that one parent cannot make
decisions for other parents' children, only for their
own. There was concern expressed that not all
parents are aware of their children's reading
selections; on the other hand, it was pointed out
that the Library is not empowered to act "in loco
parentis".
C. The purpose of the review process:
1) is to address and respond to the concerns expressed
by citizens.
d. The specific sections from the book cited in the request:
1> These sections contain the use of correct anatomical
terms in a conversation between two siblings.
2) These sections also contain frank discussion of the
reproductive process.
e. The specific complaint re: these sections: "suggesting to
the young things to try":
1) Those who addressed this concern noted that the
story related by the younger sister in the book was
promptly dismissed as "crazy" by the older sister.
f. Circulation record of the book:
1) The book has circulated five times in the past 12
months --which staff reported to be a reasonable rate
for a 1974 title.
Previous concerns expressed re: this book:
1) One patron reported (orally) that another parent was
concerned about it (in 1987). No formal request for
reconsideration was received nor did the parent ever
contact the staff or Library Board.
6. Consideration of action re: request for reconsideration of
library material.
Member Mooney moved that the book be retained in the collection.
Member Kruzich seconded the motion, and the vote was as follows:
Ayes: Mooney, Kruzich, Althaus.
Noes: Oldham.
Chairman Seay will prepare a letter to be sent to Ms. Lidderdale
re: the Board's decision.
7. Review and discussion of Materials Selection Policy.
Alternate Oldham moved to table this topic to the March
meeting. The motion was seconded by Member Althaus. The vote was
as follows:
Ayes: All present.
Noes: None.
8. Director's status report:
Statistics provided in the January 1991 report included in
the Board packets yielded the following information:
Cardholders:
16,711
(up
13%
from
January
1990)
Collection:
34,897
(up
11%
from
January
1990)
Circulation:
7,002
(up
10%
from
January
1990)
Patron visits:
3,901
(down
9%
from
January
1990)
Incoming calls:
644
(up
21%
from
January
1990)
Revenue:
$ 604.79
(up
56%
from
January
1990)
Volunteers:
18
(up
13%
from
January
1990)
Volunteer Hours:
237
(down
22%
from
January
1990)
Operating hours:
207.5
(up
12%
from
January
1990)
Director Sveinsson noted that a circulation record was broken in
January. Never before has circulation broken 7,000 in a winter
month! The staff and volunteers have been busy!
Chairman Seay noted the large increase in revenue.
Member Mooney requested that comparative figures re: number of
staff and number of staff hours be included in future reports.
Director Sveinsson reported the following:
a. The Technical Services Librarian position has been filled;
Elizabeth Roberts began her employment today.
b. Part-time Circulation Clerk Helene Rooney has submitted her
two week notice of resignation, due to increased family
responsibilities.
c. Director Sveinsson did report the Board's concern re:
directional arrows in the drive -up drop area; she will coordinate
with the Police Department.
d. Vandalism to the drop since opening it to 24-hour operation
has been minor, so far.
e. Staff did explore options re: placement of a phone closer
E�
to the circulation workstations, including the use of a portable
phone' The portable phone was not workable with the multiline
phone system. The staff did not find a better alternative to the
current location of the phone and decided to leave it in its
current location.
Member Mooney requested a report re: planning for the Summer
Reading Club and summer programs. Director Sveinsson noted that
the staff has been down a full-time librarian for three months;
the librarian staff (Director Sveinsson & Ref. Lib. Sapp) have
been trying to cover that gap. Therefore, there has been no time
available for planning for summer. For the next month, emphasis
will need to be given to training the new Technical Services
Librarian. While it is hoped that the programs offered will be
more extensive than last summer, it will depend on the
availability of volunteers, as well as the staff time to plan and
publicize. Updates on progress will be given at upcoming
meetings.
Member Mooney requested that the staff consider the establishment
of a parenting collection to include materials helpful in all
areas of parenting. Director Sveinsson noted that such a
collection would probably be well-received by the community.
Considerations would include where to locate the collection in the
library, given the physical arrangement of the shelving. Also,
titles included would be duplicates, rather than removing the only
copy from its assigned Dewey placement.
Director Sveinsson displayed new books re: the Persian Gulf and
Desert Storm.
Member Althaus moved to adjourn the meeting and Member Mooney
seconded the motion. The vote was as follows:
Ayes: All present.
Noes: None.
The meeting adjourned at 9:17 p.m.
�
o oan L. Sveinsson, Secretary
MINUTES OF THE LIBRARY BOARD
OF THE
CITY OF THE COLONY
MARCH 28, 1991
A REGULAR SESSION of the Library Board of the City of The Colony
Texas, was called to order by Chairman Seay at 7:07 p.m.
Present:
Cathi Koelling Place 1
Diana Kruzich Place 2
James Althaus Place 3
Patricia Mooney Place 4
Morris Seay Place S
Earl Oldham Alternate 1
Ken Wood Alternate 2
Joan L. Sveinsson Library Director
1. Citizen's input.
None.
2. Consideration of approval of minutes of the Board meeting
held February 28, 1991.
Member Althaus moved to approve the minutes and Member
Mooney seconded the motion. The vote was as follows:
Ayes: All present.
Noes: None.
3. Chairman's report.
a. The Foundation Committee met March 21st. The committee
reviewed the pros and cons re: establishing a foundation,
suggested potential members for the foundation board (please
pass any suggestions along to Chairman Seay), and discussed
the relationship among the Friends, Library Board, and the
Foundation Board. Legal assistance re: drawing up the
establishment documents will be sought. Chairman Seay will
touch bases with the LIED foundation and with the Center for
Non-Profit,M.anagement for further assistance and information.
b. No response has been received from Mrs. Lidderdale re:
Chairman Seay's letter re: the Board's decision in regard to
her request for reconsideration of Norma Klein's Naomi in the
Middle.
4. NTLS Lay Representative's report.
a. The NTLS FY 1992 budget has been cut by the State and is
being revised.
b. The Advisory Council has approved an reallocation of
funds from the current budget, placing more money into
Collection Development. This revision has to be approved by
the State Library.
c. The workshops have been successful.
d. Guidelines have been established for the Media Kits and
the Storytime Kits, which will soon be available to member
libraries.
e. The System meeting will be held in Graham on Thursday,
April 25, 10 a.m. Mini -workshops will be held in the
afternoon.
f. Texas Library Association Annual Conference will be in
Fort Worth, April 9-13. The activities for Friends and
Trustees are scheduled for Wednesday, April 10.
g. Horth Richland Hills has received permission to close the
Library for one day during TLA to allow all staff to attend
the Conference.
h. The System will only give continuing education credits
for in-person attendance at workshops, not for viewing the
video of the workshop.
i. The menus turned in by member libraries for FY 1992 have
been reviewed. Of the equipment requests, the electronic
counters have been very popular.
5. Review of Board notebooks.
The Board reviewed the contents and organization of the Board
notebooks. Items missing from each member's notebook were noted.
Director Sveinsson will provide copies of the missing pages at the
April meeting. Board notebooks will be reviewed annually, after
the beginning of new terms. In the interim, it is each member's
responsibility to maintain the order of his/her notebook.
6. Review and discussion of Materials Selection Policy.
Member Koelling moved to table this item to the April meeting.
The motion was seconded by Member Althaus. The vote was as
follows:
Ayes: All present.
Hoes: Hone.
7. Director's status report:
Statistics provided in the February 1991 report included in
the Board packets yielded the following information:
Cardholders:
16,930
(up
13%
from
February
1990)
Collection:
35,097
(up
13%
from
February
1990)
Circulation:
6,405
(up
12%
from
February
1990)
Patron visits:
4,269
(up
6%
from
February
1990)
Incoming calls:
560
(up
7%
from
February
1990)
Revenue:
S 562.94
(up
44%
from
February
1990)
Volunteers:
17
(down
6%
from
February
1990)
Volunteer Hours:
230
(down
12%
from
February
1990)
Operating hours:
181
(up
12%
from
February
1990)
Employees:
5.425
(up
1%
from
February
1990)
Employee hours:
784
(up
9%
from
February
1990)
Director Sveinsson reported the following:
a. The Circulation Clerk (part-time) position has been filled;
Stephanie Hodge began her employment 3-26-91.
b. A member of the Lake Cities Library Board visited the
Library for an in-depth demonstration of the Library's automated
circulation and catalog system.
G. Staff will begin planning for the Summer Reading Club and
f
1
summer programs during April.
d. The Carson and Barnes advance clowns gave a presentation at
the Library during Spring Break to an overflow crowd of over 200
children and parents. Staff will have to explore options for
future handling of such popular programs, in order to maintain a
safety factor in regard to room capacity.
e. The Friends will have a White Elephant Sale fund raiser on
Saturday, April 13. Rain date is April 20. Donations are needed.
f. The Friends Membership meeting will be held Saturday, April
27, 7:30 p.m. at the home of Georgia Wheeler, 4168 K. Colony Blvd.
The meeting will include a potluck dinner, officer elections, and
consideration of an amendment to the By-laws in regard to the dues
rates (basic dues to be increased from $5.00 to $10.00 per year).
g. The Building Official has surveyed the Meeting Room floor
and will be taking measurements monthly to monitor the settling in
this room.
h. A patron mentioned to Director Sveinsson that she has a PC
that she is willing to donate -- Director Sveinsson told her that
the Library wants it. From the description, it could be put on
the Library's network with the addition of a network card and
cabling. The patron has not yet donated the computer.
i. Technical Services Librarian Roberts has found a home for
the law books which were donated and which are not of use in this
Library's collection. A new law school in Dallas will take them.
j. The March booksale brought in $141.00 in book sales, of
which $70.50 will go to purchase new books for the collection.
k. The City Attorney has agreed that the Library is covered
under the Fort Worth/NiTLS contract with Baker & Taylor for the
purchase of general trade books.
1. Financing for the budgeted capital outlay items has been
finalized; purchasing can begin.
M. The Library is seeking a volunteer or volunteers to write
book reviews. If a willing volunteer is found, Director Sveinsson
will approach the Leader re: a regular book review entry.
Alternate Wood expressed an interest in volunteering for this
activity.
Member Koelling moved to adjourn the meeting and Member Kruzich
seconded the motion. The vote was as follows:
Ayes: All present.
Noes: Mone.
The meeting adlourned at 8:58 p.m.
MINUTES OF THE LIBRARY BOARD
OF THE
CITY OF THE COLONY
APRIL 251 1991
A REGULAR SESSION of the Library Board of the City of The Colony
Texas, was called to order by Chairman Seay at 7:12 p.m.
Present:
Diana Kruzich
James Althaus
Patricia Mooney
Morris Seay
Earl Oldham
Joan L. Sveinsson
Absent:
Cathi Koelling
Ken Wood
1. Citizen's input.
None.
Place 2
Place 3
Place 4
Place 5
Alternate 1
Library Director
Place 1
Alternate 2 (Camp Goddard)
2. Consideration of approval of minutes of the Board meeting
held March 28, 1991.
Member Mooney moved to approve the minutes and Member
Kruzich seconded the motion. The vote was as follows:
Ayes: All present.
Noes: None.
3. Chairman's report.
Chairman Seay has been reading about the success of the LISD
foundation: they have raised $100,000 in the past year. He
will be meeting with a representative of the LISD foundation
next week. He also hopes to have a constitution for the
Library Foundation drafted by the May Board meeting.
4. NTLS Lay Representative's report.
a. Report from the April 25, 1991 NTLS System meeting:
1) The FY 1992 budget has not yet been approved by the
State Library.
2) The Continuing Education workshops for next fiscal
year were announced.
3) Literacy grant awards were announced.
4) The bid process for library materials for Fort Worth
Public Library and the System (which determines the
discounts offered to system members) was explained and
the current dissatisfaction with vendors was discussed.
5) Two new libraries have applied for the Establishment
grants.
6) Interlibrary Loan will be holding workshops in
September re: Interlibrary Loan procedures.
7> A sample Storytime Kit was displayed. They are ready
to be booked now.
8> In September, the System will conduct a planning
survey for the 1994 Biennium.
9> Wichita Falls Public Library gave a presentation re:
the Vision and Voices grant program.
APRIL 25, I991
10> Future system meeting dates:
9/26/91 Weatherford
4/23/92 Wichita Falls
b. Report from NTLS workshop re: Friends of the Library:
1) Several case studies of successful fund-raising
events were presented: bike rallies, trading card shows,
donations via the water bills (Keller brings in between
$300-$500 per month via a program in which people can pay
an optional $ .25 with their water payments).
2) TCU Library has directories of Tarrant County
Foundations.
3} How to get nonprofit status was discussed.
C. Report from Texas Library Association Conference:
Lay Rep. Mooney attended the Friends and Trustees meeting
at which the Chairman of the Corpus Christi Foundation
was the main speaker.
5. Review of Board notebooks.
Director Sveinsson provided copies of items missing from
Board members's notebooks.
6. Review and discussion of Materials Selection Policy.
Section I: It was determined that no changes to this section
were needed.
Section II: It was agreed to adopt the newest versions of the
ALA Library Bill of Rights and the Freedom to Read Statement.
It was further agreed to note the adoption of these
statements in this section, but to remove them from the body
of the policy, placing them in an appendix.
Section III: This section was revised to read: "The selection
of materials is the responsibility of the librarian staff
under the direction of the Library Director."
Member Althaus moved to table further discussion of the manual to
the May meeting. The motion was seconded by Member Kruzich. The
vote was as follows:
Ayes: All present.
Noes: None.
7. Director's status report:
Statistics provided in the March 1991 report included in the
Board packets yielded the following information:
Cardholders:
17,140
(up
13%
from
March
1990)
Collection:
36,094
(up
12%
from
March
1990)
Circulation:
6,903
(up
3%
from
March
1990)
Patron visits:
3,862
(down
7%
from
March
1990)
Incoming calls:
457
(down
14%
from
March
1990)
Revenue:
$ 703.61
(up
38%
from
March
1990)
Volunteers:
21
(up
31%
from
March
1990)
Volunteer Hours:
224
(down
16%
from
March
1990)
Operating hours:
195
(up
3%
from
March
1990)
Employees:
6.425
(up
20%
from
March
1990)
Director Sveinsson reported the following:
a. Staff is continuing planning for the Summer Reading Club
and summer programs.
b. The Friends Membership meeting will be held Saturday, April
27, 7:30 p.m. at the home of Georgia Wheeler, 4168 N. Colony Blvd.
The meeting will include a potluck dinner, officer elections, and
consideration of an amendment to the By-laws in regard to the dues
rates (basic dues to be increased from $5.00 to $10.00 per year).
C. Director Sveinsson attended the System meeting and the
excellent afternoon workshop for Directors which was presented by
Cate Dixon of the Fort Worth Public Library.
Member Mooney moved to adjourn the meeting and Member Kruzich
seconded the motion. The vote was as follows:
Ayes: All present.
Noes: None.
The meeting adjourned at 9:19 p.m.
" 0 _QN�_O_L
lar, L. Sveinsson, Secretary
MINUTES OF THE LIBRARY BOARD
OF THE
CITY OF THE COLONY
JUNE 20, 1991
A REGULAR SESSION of the Library Board of the City of The Colony
Texas, was called to order by Chairman Seay at 7:05 p.m.
Present:
Diana Kruzich
Patricia Mooney
Morris Seay
Earl Oldham
Ken Wood
Joan L. Sveinsson
Absent:
James Althaus
Place 2
Place 4
Place 5
Alternate 1
Alternate 2 (left at 8:50)
Library Director
Place 3 (City business)
Note; Place 1 is vacant
1. Citizen's input.
None.
2. Consideration of approval of minutes of the Board meeting
held April 25, 1991.
Member Mooney moved to approve the minutes and Member
Kruzich seconded the motion. The vote was as follows:
Ayes: All present.
Noes: None.
3. Appointment of NTLS Lay Representative and Alternate
Representative.
Alternate Oldham moved to appoint Member Mooney as Lay
Representative and Alternate Wood seconded the motion. The vote
was as follows:
Ayes: All present.
Noes: None.
Alternate Wood moved to appoint Member Althaus as Alternate
Lay Representative and Member Mooney seconded the motion. The
vote was as follows:
Ayes: All present.
Noes: None.
4. Chairman's report.
Chairman Seay reported that it will require approximately
$300 to set up the Library Foundation. He will make contact with
potential members for the Foundation Board and will draft a letter
to send to them.
5. NTLS Lay Representative's report.
a. Elections for the Advisory Council will be held at the
September System meeting.
b. The Advisory Council will be reviewing the business plan in
August.
Q. The NTRLS board has met.
It was agreed to suspend the order of the agenda, dealing with
item # 7, Director's status report next.
7. Director's status
report:
—' ----
'
Statistics provided
in the
April
1991
report
included in the
May Board packets yielded
the
following
information
1990)
-
36,893
Cardholders:
17,297
(up
13%
from
April
1990)
Collection:
36,418
(up
12%
from
April
1990)
Circulation:
6,262
(up
18%
from
April
1990)
Patron visits:
3,272
(down
2%
from
April
1990)
Incoming calls:
512
(up
5%
from
April
1990)
Revenue:
$ 725.06
(up
15%
from
April
1990)
Volunteers:
23
(up
44%
from
April
1990)
Volunteer Hours:
242
(up
3%
from
April
1990)
Operating hours:
199
(up
17%
from
April
1990)
Employees:
6.425
(up
20%
from
April
1990)
Employee hours:
1,070
(up
30%
from
April
1990)
Q+~+4=+i,= "~""�ap� in the May 1991 reoort distributed at
r~~----
-�� '�-
—' ----
'
this meeting yielded
the following information:
Cardholders:
17,425
(up
13%
from
May
1990)
Collection:
36,893
(up
13%
from
May
1990)
Circulation:
6,931
(down
3%
from
May
1990)
Patron visits:
3,059
(down
8%
from
May
1990)
Incoming calls:
545
(up
1%
from
May
1990)
Revenue:
$ 818.08
(up
45%
from
May
1990)
Volunteers:
19
(up
1%
from
May
1990)
Volunteer Hours: 257
(down
13%
from
May
1990)
Operating hours: 203
(up
12%
from
May
1990)
Employees:
6.188
(up
15%
from
May
1990)
Employee hours:
1,007
(down
1%
from
May
1990)
Director Sveinsson reviewed the proposed FY 1991-92 departmental
budget request, as well as new personnel and capital requests.
G. Review and discussion of Materials Selection Policy.
Member Kruzich moved to table further discussion of the manual to
the July meeting. The motion was seconded by Member Mooney. The
vote was as follows:
Ayes: All present.
Noes: None.
Alternate Oldham moved to adjourn the meeting and Member Kruzich
seconded the motion. The vote was as follows:
Ayes: All present.
Noes: None.
The meeting adjourned at 9:00 p.m.
oan L. Sveinsson, Secretary
MINUTES OF THE LIBRARY BOARD
OF THE
CITY OF THE COLONY
JULY 25, 1991
� A REGULAR SESSION of the Library Board of the City of The Colony
Texas, was called to order by Vice -Chair Kruzich at 7:04 p.m.
Present:
Diana Kruzich
Patricia Mooney
Earl Oldham
Ken Wood
Joan L. Sveinsson
Absent:
Place 2
Place 4
Alternate 1
Alternate 2
Library Director
James Althaus Place 3 (City business)
Morris Seay Place 5 (vacation)
Note: Place 1 is vacant.
1. Citizen's input.
a. Alternate Wood reported that the local writers's group,
the Pen Pushers, is currently in hiatus.
b. Alternate Wood had been producing a column for the
newspaper, highlighting some of the Library's newly received
books. He has had to take a break in this activity due to a class
he is teaching, but hopes to resume the column at the end of the
summer.
c. Director Sveinsson presented, at a patron's request, a
concern the patron had re: the policy re: renewals. The current
-- policy does not allow for renewal if another patron has placed a
reserve for the item. In this case, four other patrons were on
the waiting list for the item which this patron wished to renew.
In discussion of this concern, the members present indicated that
the current policy provides a fair method of providing access to
high demand materials. It was noted that, in order for the Board
to consider any action, the item would need to be on the agenda.
It was recommended that, if the patron wishes the Board to take
action, she put the request in writing for a future agenda.
2. Consideration of approval of minutes of the Board meeting
held June 20, 1991.
Alternate Wood moved to approve the minutes and Member
Mooney seconded the motion. The vote was as follows:
Ayes: All present.
Noes: None.
3. Chairman's report.
4. NTLS Lay Representative's report.
None.
5. Review and discussion of Materials Selection Policy.
Alternate Wood moved to table further discussion of the manual to
the August meeting. The motion was seconded by Member Mooney.
The vote was as follows:
Ayes: All present.
Noes: None.
As the members present felt they had sufficiently reviewed the
Materials Selection Policy, it was agreed that, unless Director
Sveinsson or any of the absent members had any further concerns,
the Policy could be approved, as revised to date, at the August
meeting. I
7. Director's status report
Statistics provided in the
June 1991
report
distributed at
the meeting yielded the
following
information:
Cardholders:
17,723
(up
12%
from
June
1990)
Collection:
38,861
(up
17%
from
June
1990)
Circulation:
9,302
(up
28%
from
June
1990)
Patron visits:
6,225
(up
57%
from
June
1990)
Incoming calls:
546
(up
11%
from
June
1990)
Revenue:
$ 777.00
(up
39%
from
June
1990)
Volunteers:
21
(up
0%
from
June
1990)
Volunteer Hours:
258
(up
18%
from
June
1990)
Operating hours:
195
(up
8%
from
June
1990)
Employees:
6.425
(down
6%
from
June
1990)
Employee hours:
1,030
(down
4%
from
June
1990)
(note: June 1990:
County money funded
1.5 temporary
employees)
Director Sveinsson reviewed the version 2 changes to the proposed
FY 1991-92 departmental budget request.
In response to Alternate Wood's inquiry, Director Sveinsson
reported that the staff did not feel it was necessary at this time
to put locked covers over the thermostats in the public area. The
occurrence in June was the first time in four years in the
facility that an HVAC unit had frozen up due to patron actions:
generally the staff has observed and corrected the problem,
preventing the condition from reaching this point. If further
problems occur, then preventative measures will be considered.
Some problems have occurred with the File Server's hard drive.
Director Sveinsson is working with Data Trek to solve the problem.
The procedures instituted by the Municipal Court re: delinquent
library patrons have been very successful in resolving the cases.
The Library has been the recipient of a series of prank calls,
believed to be instigated by one juvenile. If the problem
persists, it will be turned over to Southwest Bell for
investigation.
Member Mooney moved to adjourn the meeting and Alternate Oldham
seconded the motion. The vote was as follows:
Ayes: All present.
Noes: None.
The meeting adjourned at 8:50 p.m.
o Y.,
an L. Sveinnson, Secretary
Diana Kruzich,��ice-Chair
F]
MINUTES OF THE LIBRARY BOARD
OF THE
CITY OF THE COLONY
AUGUST 221 1991
A REGULAR SESSION of the Library Board of the City of The Colony
Texas, was called to order by Chair Seay at 7:08 p.m.
Present:
Ken Wood
Diana Kruzich
James AIthaus
Patricia Mooney
Morris Seay
Naomi Lynch
Joan L. Sveinsscm
Absent:
Place 1
Place 2
Place 3
Place 4
Place 5
representing Council
Library Director
Liaison Mike Lynch
Earl Oldham Alternate 1 (City Business)
Note: Alternate 2 is vacant.
1. Introduction of Council Liaison.
Mrs. Lynch conveyed Councilman Lynch's regrets re: being
unable to attend the meeting (out of town on business).
2. Citizen's input.
None.
3. Consideration of approval of minutes of the Board meeting
held July 25, 1991.
Member Mooney moved to approve the minutes and Member
Kruzich seconded the motion. The vote was as follows:
Ayes: All present.
Noes: None.
4. Chairman's report.
Director Sveinsson reported to Chairman Seay that the
Friends of the Library have budgeted funds to pay the costs to
establish the Library Foundation.
5. NTLS Lay Representative's report.
The NTRLS business plan will be presented for approval at
the September System Meeting.
Recess: 8:01 - 8:13 P.M.
G. Review and discussion of Materials Selection Policy.
Section IV: It was agreed that no changes were needed.
Specific Policy Statements:
Section I: It was agreed to change the wording "young people`s"
to "young adults" in the final paragraph.
Section II: It was agreed that no changes were needed.
Section III: It was agreed to reword this section as follows:
REQUEST FOR WITHDRAWRL DR ADDITION OF MATERIAL
1. All concerns expressed to staff members will be
referred to a librarian, who will discuss the matter with the
patron(s).
2. If not satisfied, the patron(s) may fill out a "Request
for Reconsideration of Library Materials" form. (See Appendix).
3. Copies of the completed form and accompanying relevant
material will be sent to the Library Board and the City Manager.
4. Discussion of the request will be placed on the agenda
for the next regularly scheduled Library Board meeting.
5. The item in question will remain in circulation until
The Colony Public Library Board acts on the request.
Section IV: It was agreed to reword this section as follows:
POLICY ON RB=EASE OF LIBRARY' PAIRDN RECORDS
A. Confidential Records:
1. All information in library records which would disclose
the identity of library patrons in connection with the material
they have obtained from the library is confidential, as defined by
the Texas Attorney General's Open Records Decision #100 of July
10, 1975.
2. Confidential records will not be made available to any
agency of state, federal or local government or any other person
(outside the minimum necessary access by library staff), unless a
court order requiring disclosure has been entered by a court of
competent jurisdiction, after a showing of good cause by the
person or agency requesting the records.
B. Non -confidential Records:
Information deemed public by the Texas Open Records Act, if
available, may be released upon a proper written request approved
by the City Manager.
Director Sveinsson will provided copies of the revised Selection
Policy for consideration of approval at the September meeting.
It was noted that the Request for Reconsideration form also needs
to be revised.
7. Director's status report
Statistics provided in the July 1991 report included in the
Board packets yielded the following information:
Cardholders: 17,914 (up 13% from July 1990)
Collection: 39,086 (up 17;& from July 1990)
Circulation: 9,336 (up 24% from July 1990)
Patron visits: 8,018 (up 105% from July 1990)
Incoming calls: 476 (up 9% from July 1990)
Revenue: $ 556.75 (down 6% from July 1990)
Volunteers: 18 (up 0% from July 1990)
Volunteer Hours: 208 (up 0% from July 1990)
Operating hours: 199 (up 16% from July 1990)
Employees: 6.425 (down 6% from July 1990)
Employee hours: 1,005 (down 4% from July 1990)
(note: July 1990: County money funded 1.5 temporary employees)
Member Kruzich moved to adjourn the meeting and Member Althaus
seconded the motion. The vote was as follows:
Ayes: All present.
Noes: None.
The meeting adjourned at 9:41 p.m.
MINUTES OF THE LIBRARY BOARD
OF THE
CITY OF THE COLONY
SEPTEMBER 26, 1991
A REGULAR SESSION of the Library Board of the City of The Colony
Texas, was called to order by Chair Seay at 7:08 p.m.
Diana Kruzich
Place 2
Patricia Mooney
Place 4
Morris Seay
Place 5
Earl Oldham
Alternate 1
Joan L. Sveinsson
Library Director
Absent:
Ken Wood
Place 1
James Althaus
Place 3
Note: Alternate 2 is vacant.
1. Citizen's input.
Lynn Franklin, 5320 Hendrix, The Colony, was interested in
the proposed amendment to the Meeting Room Policy. He spoke of
his need to use the Conference Room for individual study. He
would like to be able to study in the Conference Room with the
door closed to facilitate concentration.
It was agreed to suspend the order of the agenda, moving to items
7 and S.
7. Discussion of proposed amendment to the Meeting Room Policy to
allow booking of the Conference Room for individual study.
Director Sveinsson explained the background of this proposal,
which was drafted by Member Althaus to provide a solution to the
situation Mr. Franklin addressed. The present physical structure
of the Conference Room does not allow for visual staff control
when the door is closed. This proposal would allow the individual
to book the Conference Room, signing responsibility for the room.
In accordance with provisions already in the policy, juveniles
would have to have an adult sign responsibility for the room and
the adult would have to be present during the room use. Director
Sveinsson reported that staff believed this proposal to be a
workable solution.
8. Consideration of amendment to the Meeting Room Policy to
allow booking of the Conference Room for individual study.
Alternate Oldham moved to approve the proposed amendment and
Member Kruzich seconded the motion. The vote was as follows:
Ayes: All present.
Noes: None.
2. Consideration of approval of minutes of the Board meeting
held August 22, 1991.
Member Mooney moved to approve the minutes and Member
Kruzich seconded the motion. The vote was as follows:
Ayes: All present.
Noes: None.
3. Chairman's report.
Chairman Seay reported that he has a letter drafted to send
to potential trustees for the Library Foundation. He will deliver
it to Director Sveinsson with the mailing list for typing and
mailing.
4. NTLS Lay Representative's report.
Lay Representative Mooney reported re: the business conducted
at the System meeting held that morning. Two Advisory Council
positions were filled and by-laws amendments were passed. The
state money is late in coming as the state was late in passing the
budget. Libraries will be notified of their allocations as soon
as the System office has the information. Two video presentations
were screened: One from Weatherford re: the making of the mini-
series "Lonesome Dove", which was based on characters from the
Weatherford area; the other was from N. Richland Hills and was
developed to market the library's services to people who have not
been aware of the changes in library services over the past few
decades. The System Coordinator reported re: the NTRLS business
plan and the hopes that the State Library will approve it.
5. Review and discussion of Materials Selection Policy.
It was agreed that the revision sent in the Board packets
correctly reflected the changes approved at previous meetings.
The Request for Consideration form still needed to be addressed.
The members discussed the wording desired for the form. Director
Sveinsson will produce the form for approval at the September
meeting.
6. Consideration of adoption of the revised Materials Selection
Policy.
Alternate Oldham moved to table this item to the October meeting
in order to include the form in the policy. The motion was
seconded by Member Kruzich and the vote was as follows:
Ayes: All present.
Noes: None.
9. Report re: proposed changes to Fines & Fees schedule.
Director Sveinsson reported re: the proposed changes to the
schedule that are under consideration by the Council Fees
Committee. Director Sveinsson noted that the Fees Committee
members expressed concerns re: cost recovery when discussing
changes in the fees and charges schedule.
a. Notification charge: Staff had recommended a new fee of
$2.50 to be charged to the patron's account when the Library sends
a certified overdue notice. The Library is encountering a number
of patrons who routinely wait until they receive the certified
notice to return their materials. The certified notice is the
third mailed notice. The Fees Committee is considering a
notification charge of $ 1.00 for the first notice, $2.00 for the
second notice, and $5.00 for the certified notice. Director
Sveinsson noted that staff would need to publicize this charge
before it went into effect and that staff expects that delinquent
patronsill not be happy about the additional charges; however,
these charges may speed up the return of the overdue items, thus
making them available to other patrons and reducing the amount of
staff time spent on overdue notice procedures.
b. Processing fee: Staff recommended an increase to $3.00
(except in the paperback/magazine/vertical file category, which
was recommended to stay at $1.50). The staff recommendation noted
that this fee should eventually be raised to $5.00, but that the
staff felt that such a large increase at this time would cause
public relations problems. The Fees Committee is considering
increasing the fee to $5.00.
c. Booking fees: Staff recommended increasing the booking by
mail fee to $0.50 and the booking by phone fee to $1.00. The Fees
Committee is considering the changes as recommended by staff.
d. Nonresident library card: Staff recommended increasing the
annual fee to $10.00. The Fees Committee discussed raising it to
$20; Director Sveinsson noted that most nonresident patrons would
probably forego purchasing the card at the $20.00 rate. The Fees
Committee is considering the charge as originally recommended by
staff.
e. Lost/ruined charge for adult fiction and large -print fiction:
Staff recommended an increase to $18.00; the Fees Committee is
considering the increase as recommended by staff.
f. Include the videos that are booked from NTLS in the same
category of the fine schedule as 16mm films, via changing the
heading to read "Spot-Bookable films/videos": The Fees Committee
appeared to have no problems with this recommendation.
The Fees Committee's recommendations still need to go before
Council for final approval.
10. Director's status report:
Statistics provided in the August 1991 report included in the
Board packets yielded the following information:
packets
Member Mooney moved to adjourn
seconded the motion. The vote
Ayes: All present.
Noes: None.
the meeting and Member Kruzich
was as follows:
The meeting adjourned at 9:14 p.m.
18,081
(up
12%
from
August
1990)
Collection:
39,268
(up
15%
from
August
1990)
Circulation:
8,149
(up
22%
from
August
1990)
Patron visits:
7,585
(up
103%
from
August
1990)
Incoming calls:
456
(up
4%
from
August
1990)
Revenue:
$ 535.73
(up
G%
from
August
1990)
Volunteers:
19
(up
12%
from
August
1990)
Volunteer Hours:
197
(down
14%
from
August
1990)
Operating hours:
199
(up
3%
from
August
1990)
Employees:
6.425
(down
6%
from
August
1990)
Employee hours:
980
(down
12%
from
August
1990)
(note: August 1990: County
money funded
1.5
temporary
employees)
Member Mooney moved to adjourn
seconded the motion. The vote
Ayes: All present.
Noes: None.
the meeting and Member Kruzich
was as follows:
The meeting adjourned at 9:14 p.m.
- - ------------ - --
m orris Seay, 'hair
oan L. Sveinsson, Secretary
I
MINUTES OF THE LIBRARY BOARD
OF THE
CITY OF THE COLONY
OCTOBER 24, 1991
A REGULAR SESSION of the Library Board of the City of The Colony
Texas, was called to order by Chair Seay at 7:06 p.m.
Present:
Ken Wood Place 1
Diana Kruzich Place 2
James Althaus Place 3
Patricia Mooney Place 4
Morris Seay Place 5
Earl Oldham Alternate 1
Joan L. Sveinsson Library Director
Note: Alternate 2 is vacant.
1. Citizen's input.
Member Wood noted that the date due tags were not adhering
well. Director Sveinsson reported that the staff was aware of
this problem, that the stickers at the end of a roll seemed to be
the worst offenders, and that it was hoped that the new supply
to be received next month will perform better.
Alternate Oldham reported that the Rotary has budgeted $300
to assist the Library.
2. Consideration of approval of minutes of the Board meeting
held September 26, 1991.
Member Wood moved to approve the minutes as corrected and
Member Kruzich seconded the motion. The vote was as follows:
Ayes: All present.
Noes: None.
3. Chairman's report.
Chairman Seay recommended that the Board consider adjusting
the schedule for the November and December meetings due to the
holidays. It was decided that the regular sessions for these
months would be held on November 21 and December 19.
4. NTLS Lay Representative's report.
Lay Representative Mooney reported that NTLS will be
presenting a Legal Issues in Library Management workshop in
November. Director Sveinsson will be attending this workshop.
On Dec. 10, 10:45 - 2:30, there will be a "downlink" re:
followup to the White House Conference on Library and Information
Services.
The public library community is concerned re: a rider that
instructs the state agencies to establish uniform service areas.
The impact on the State Library System and the individual systems
is unknown at this time, but research is underway. This topic was
discussed by the Texas Municipal Library Directors Association at
the Texas Municipal League Conference today. State Librarian Bill
Gooch will be at the Public Library Administrators of North Texas
meeting to address this issue.
An article from the November 1991 issue of n.9 (p. 120-
130) discusses the impact on children when libraries have to
curtail hours and services. Member Mooney pointed out the
importance of getting this message out in publications which reach
the parents. 1
5. Review and discussion of Materials Selection Policy.
The Board agreed that the Request for Consideration form
contained the desired wording, making one change: in number 11,
change "re:" to "regarding". The Board also requested that the
"Procedure for Request for Reconsideration of Library Materials"
also be included in the Appendix.
6. Consideration of adoption of the revised Materials Selection
Policy.
Member Wood moved to adopt the revised Materials Selection
Policy. The motion was seconded by Member Kruzich and the vote
was as follows:
Ayes: All present.
Noes: None.
7. Election of Officers.
Due to the recent change which begins Board member terms in
January, Member Kruzich moved to table this item to the January
meeting. The motion was seconded by Member Althaus and the vote
was as follows:
Ayes: All present.
Noes: None.
8. Director's status report:
Statistics orovided in the September 1991 report included in
' ' �
the Board packets yielded the following information:
Cardholders:
18,273
(up 13%
from September
1990)
Collection:
39,521
(up 15%
from September
1990)
Circulation:
6,758
(up 31%
from September
1990)
Patron visits:
5,815
(up 93%
from September
1990)
Incoming calls:
454
(up 6%
from September
1990)
Revenue:
$ 583.82
(up 24%
from September
1990)
Volunteers:
17
(up 6%
from September
1990)
Volunteer Hours:
202
(up 6%
from September
1990)
Operating hours:
188
(up 12%
from September
1990)
Employees:
6.425
(up 10%
from September
1990)
Employee hours:
1,011
(up 15%
from September
1990)
Also included in
the packet
was the comparison
table
showing
FY 1990-91 statistics
as compared
to FY 1989-90
figures:
Cardholders:
18,273
(up 13%)
Collection:
39,521
(up 15%)
Circulation:
82,359
(up 19%)
Patron visits:
55,445
(up 32%)
Incoming calls:
5,820
(up 7%)
Revenue:
$ 7,513.27
(up 36;{)
Volunteers (avg.
#/mo.):
18
(up 8%)
Volunteer Hours:
2,631
(down 9%)
Operating hours:
2,310
(up 14%)
Employees:
6.155
(up 6%
Employee hours:
11,504
(up 5%)
Member Althaus asked re: the roof leak in the Conference Room.
Director Sveinsson reported that she has requested an estimate for
repairs and noted that the work done in 1990 is now out of
warranty.
— Director Sveinsson also reported that the search for a Youth
Services Librarian is underway. Several applications have been
received. The position closes November 5, after which first round
interviews will begin.
Member Wood moved to adjourn the meeting and Member Althaus
seconded the motion. The vote was as follows:
Ayes: All present.
Noes: None.
The meeting adjourned at 8:50 p.m.
After adjournment, the Board toured the work room, which had
recently been reorganized for improved operations.
MINUTES OF THE LIBRARY BOARD
OF THE
CITY OF THE COLONY
NOVEMBER 21, 1991
A REGULAR SESSION of the Library Board of the City of The Colony
Texas, was called to order by Chair Seay at 7:12 p.m.
Present:
Ken Wood
Place 1
Diana Kruzich
Place 2
James Althaus
Place 3
Patricia Mooney
Place 4
Morris Seay
Place 5
Joan L. Sveinsson
Library Director
Absent:
Earl Oldham
Alternate 1
Note: Alternate 2 is vacant.
1. Citizen's input.
None.
2. Consideration of approval of minutes of the Board meeting
held October 24, 1991.
Member Mooney moved to approve the minutes as corrected and
Member Althaus seconded the motion. The vote was as follows:
Ayes: All present.
Noes: None.
3. Chairman's report.
Chairman Seay reported that he has drafted a letter to send
to a list of prospects to invite them to serve on the Library
Foundation Board. The letter explains briefly re: the Foundation
and its purpose and asks the recipient to respond with contact
information and to indicate a willingness to serve. Director
Sveinsson will prepare the letters for Chairman Seay's signature
and for mailing. The next step will be to start work on the
bylaws and charter.
4. NTLS Lay Representative's report.
Lay Rep. Mooney distributed further information re: the Dec.
10 "downlink" re: followup to the White House Conference on
Library and Information Services.
5. Director's status report:
Director Sveinsson presented a report from the Legal Issues
in Library Management workshop, including information on the
impact of the Americans With Disabilities Act on library service
facilities.
Director Sveinsson has completed the first round of
interviews with candidates for the Youth Services Librarian
position. Second round interviews will be scheduled for the first
week in December.
The proposed changes to the Schedule of Fines and Fees will
be on the Dec. 2, 1991 City Council agenda.
The Library will be co -sponsoring a seminar re: job search
skills; emphasis will be on the tools available in the Library
which are helpful to those who are seeking employment.
Winners of the Children's Book Week contests received their
prizes at the November 18, 1991 City Council meeting.
The City departments will be participating as work sites for
the County's Community Service Restitution program. People
assigned community service hours as part of their probation may be
assigned to work these hours in the department.
The Friends of the Library netted $57.00 from the November 9,
1991 Book Fair.
Statistics provided in the October 1991 report included in
the Board packets yielded the following
information:
Cardholders:
18,434
(up
13%
from
October
1990)
Collection:
39,796
(up
16%
from
October
1990)
Circulation:
7,313
(up
20%
from
October
1990)
Patron visits:
6,655
(up
98%
from
October
1990)
Incoming calls:
547
(up
32%
from
October
1990)
Revenue:
$ 754.90
(up
32%
from
October
1990)
Volunteers:
18
(up
13%
from
October
1990)
Volunteer Hours:
239
(up
10%
from
October
1990)
Operating hours:
221
(up
19%
from
October
1990)
Employees:
6.425
(up
0%
from
October
1990)
Employee hours:
1,123
(up
21%
from
October
1990)
Member Wood moved to adjourn the meeting and Member Kruzich
seconded the motion. The vote was as follows:
Ayes: All present.
Noes: None.
The meeting adjourned at 8:05 p.m.
Morris Sy, Chair
oan L. Sveinsson, Secretary
MINUTES OF THE LIBRARY BOARD
OF THE
CITY OF THE COLONY
DECEMBER 19, 1991
A REGULAR SESSION of the Library Board of the City of The Colony
Texas, was called to order by Chair Seay at 7:10 p.m.
Present:
Ken Wood Place 1
Diana Kruzich Place 2
James Althaus Place 3
Morris Seay Place 5
Joe Agnew Alternate 1
Mike Lynch Council Liaison
Joan L. Sveinsson Library Director
Absent:
Patricia Mooney Place 4 (illness)
Jay Dalbo Alternate 2 (business)
1. Introduction of new alternate members.
Chair Seay introduced Alternate Joe Agnew and the members
welcomed him to service on the Board. Also, Councilman Lynch was
welcomed.
I None.
2. Citizen's input.
3. Consideration of approval of minutes of the Board meeting
held November 21, 1991.
Member Kruzich moved to approve the minutes and Member
Wood seconded the motion. The vote was as follows:
Ayes: All present.
Noes: None.
4. Chairman's report.
a. At the request of Director Sveinsson, a special session of
the Board will be held on January 16, 1992, in lieu of the regular
January session. Director Sveinsson will be in San Antonio
January 24 - 28 for the American Library Association Midwinter
Conference.
b. Members were reminded that election of officers will be
held at the January 16 meeting.
C. Progress on the Foundation is waiting for letters to be
sent to a list of prospects to invite them to serve on the Library
Foundation Board. Director Sveinsson has not yet had time to
prepare the letters for signature. The next step will be to start
work on the bylaws and charter. A brief explanation of the
Foundation concept was given for the benefit of Councilman Lynch
and Alternate Agnew.
5. NTL8 Lay Representative's report.
6. Director's status report:
a. Director Sveinsson responded to questions from the Board
re: the impact of the Americans With Disabilities Act on library
service facilities. Director Sveinsson is working with Personnel
Director Martinez to assess these impacts.
Scott Haynes, a consultant in this field, has visited the.--
Library
heLibrary and presented a great deal of information re: A.D.A., re:
building evaluation, and re: compliance with the Act. He also
performed a brief evaluation of the facility.
Concerns noted included the steepness of the ramp and walk up
to the main entry, the pull -weight of the entry and lobby doors,
ramps at the emergency exits (especially the one in the Meeting
Room), doors to the public restrooms, conversion of the
water fountain, height of the electrical outlets, and the surface
of the lobby floor.
Other concerns involve services to the deaf via TDD (the
Police Department has one, Director Sveinsson will research
coordination with that department), continuing to building
collections of materials to serve the handicapped (books on tape,
close -captioned videos, large print materials), and continuing to
provide staff to assist patrons in accessing materials from high
or low shelves and cabinets and with the card catalog.
In addition, all city departments are updating each position
description for compliance with the Act.
b. Director Sveinsson announced that a Youth Services
Librarian, Ellen Hobbs, has been hired. Her first day is
scheduled for January 2, 1992.
C. A proposal has been received for repairs to the leaky
roof and has been submitted to the City Manager for his approval.
Repairs will probably be coordinated with the repairs to the City
Hall roof.
d. Three trees have been planted on the Library grounds.
e. Member Wood noted a concern re: the screening wall for
the dumpster. Now that there is no longer a dumpster in this
location, this area is an even more inviting place for juveniles
to "hang out", especially in the before school hours. Director
Sveinsson reported that staff had become aware of the situation
and that she would be requesting that the police keep an eye on
the area during the before school hours. Ideas re: a use for this
area were discussed. If the dumpster service is resumed, the wall
would be useful. Fencing it off would require covering the top as
well to prevent access.
f. Director Sveinsson noted that February 1992 marks the
10th year anniversary of the founding of the Library. The staff
hopes to have some special events during the month to commemorate
the occasion.
g. Several donations have been recently received: a
microfiche reader/printer, a microfilm reader/printer, a
subscription to Texas Gardener magazine, $300.00 from the Rotary
Club to purchase children's books, $300.05 from Brookshires on the
receipt saving campaign, and $100.00 from Golden Fried Chicken to
purchase children's books.
h. The Friends have a fund-raiser going with the Trail Dust
restaurants: participants review the service received at the
restaurant, send in their review form and their receipt, then the
restaurant sends the reviewer $15.00 and the Friends $15.00. To
participate, contact Director Sveinsson or Friends Vice -President
for Ways and Means Lorraine Clark (625-0018).
i. Member Wood is now writing a column for The Colony Leader
in which he highlights some of the Library's new materials and
promotes library and Friends activities.
j. The proposed changes to the Schedule of Fines and Fees
were approved at the Dec. 2, 1991 City Council meeting. They will
not be implemented until after Jan. 1, in order to allow the staff
to publicize the changes.
Statistics provided in the November 1991 report included in
the Board packets yielded the following information:
Cardholders: 18,582 (up 13% from November 1990)
Collection: 39,957 (up 16% from November 1990)
Circulation: 6,076 (up G% from November 1990>
Patron visits: 51291 (up 54% from November 1990)
Incoming calls: 487 (up 25% from November 1990)
Revenue: $ 661.07 (up 11% from November 1990)
Volunteers: 17 (up 6% from November 1990)
Volunteer Hours: 200 (up 6% from November 1990)
Operating hours: 177 (down 2% from November 1990)
Employees: 6.425 (up 0% from November 1990)
Employee hours: 974 (down 4% from November 1990)
Member Wood moved to adjourn the meeting and Member Althaus
seconded the motion. The vote was as follows:
Ayes: All present.
Noes: None.
The meeting adjourned at 8:17 p.m.
^