HomeMy WebLinkAbout1988 Library BoardMINUTES OF THE LIBRARY BOARD
OF THE
CITY OF THE COLONY
JANUARY 28, 1988
A REGUALR SESSION of the Library Board of the City of The Colony, Texas, was called to
order by Vice -Chairman Koelling at 7:30 p.m.
Members present:
Cathi Koelling Place 1
James Althaus Place 3
Norman Adeler Place 4
Also present:
Joan L. Sveinsson, Library Director
Absent were:
Lowell Barton Place 2
Dot Lindquist Alternate 1
Ann Beckel Place 5
Morris Seay Alternate 2
Member Althaus moved to accept the minutes of the November 19, 1987 regular session as
presented and corrected. Member Adeler seconded the motion , and the vote was as
follows:
Ayes: All members present voted aye.
Noes: None.
Member Adeler moved to table consideration of approval of the minutes of the December
17, 1987 regular session. Member Althaus seconded the motion , and the vote was as
follows:
Ayes: All members present voted aye.
Noes: None.
Under Citizen's Input, Member Althaus asked if a thank you note had been sent to the
Wal-Mart employees for the money used for matching funds for the Library of America
grant. Director Sveinsson responded that the Secretary of the Friends of the Library
had sent a thank you note to the Wal-Mart employees when they originally gave the funds
and that although the Library has applied for the Library of America grant,
notification has not yet been received as to whether the Library will receive the
grant. Director Sveinsson also reported that a representative of the Wal-Mart employees
had recently contacted her in regard to future fund-raising efforts by the Wal-Mart
employees; Director Sveinsson informed this representative that the Library had applied
for the Library of America grant and would use the Wal-Mart donation as the local |
matching funds. She also informed him that the Library had not vet received any word as
to the outcome of the local Wal-Mart employees"s request for matching funds from the
Corporate office to match funds raised by the rummage sales held last summer to benefit
the Library; the representative said he would look into it. |
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Also under Citizen's Input, Member Althaus asked if Director Sveinsson had a report yet
on the servicing of the HVAC units; she had not. He noted that maintenance of the
Municipal Complex is on the agenda for the Council Retreat.
Member Althaus emphasised the importance of lobbying state legislators re: library
funding: if the state does not keep up "maintenance of effort", federal funding will be
lost.
Member Althaus noted that The Colony will be hosting the North Texas Library System
Meeting on March 3, 1988. Director Sveinsson announced the schedule of events for the
Director Sveinsson presented the monthly status report for December 1987. The report
included the following:
(1) The Library had a total of 10,609 library card holding patrons as of the end
of December 1987 (18% increase from December 1986).
(2) The Library had a total of 20,615 items as of the end of December 1987.
(3) The Library circulated 4,355 items in December (57% increase from December
1986).
<4> In December, 3,458 patrons visited the Library (89% increase from December
1986).
(5) In December, attendance at activities in the Library and at Library programs
off-site totaled 137.
day: 9 a.m. - 10 a.m. tour the Municipal Center, refreshments in the Fec Center
10 a.m. - noon System Meeting
noon - 1 p.m. lunch
I p.m. - 3 p.m. Advisory Council meeting (Rec Center)
Workshop (Library Meeting Room)-
oom)Director
DirectorSveinsson noted that the Friends of the Library will be contacting
all the
Friends members re: providing refreshments for the meeting.
Member Althaus noted that NTLS still needs to raise the start-up funding required by
the State for the System to change from operating under contract to Fort
Worth to
operating as a non-profit corporation. No grant funding from foundations
has been
secured, although attempts have been made. The movement is now coming
from the
membership to raise funds locally for this purpose.
The vendor who was to demonstrate his reader/printer called in sick.
Director
Sveinsson noted that she has scheduled two vendors for February. The Board
directed
her to schedule three vendors for the February meeting and limit each vendor
to 30 to
40 minutes.
Director Sveinsson presented the monthly status report for December 1987. The report
included the following:
(1) The Library had a total of 10,609 library card holding patrons as of the end
of December 1987 (18% increase from December 1986).
(2) The Library had a total of 20,615 items as of the end of December 1987.
(3) The Library circulated 4,355 items in December (57% increase from December
1986).
<4> In December, 3,458 patrons visited the Library (89% increase from December
1986).
(5) In December, attendance at activities in the Library and at Library programs
off-site totaled 137.
(6) In December, revenue Qf $350.88 was collected (21% increase from December
1986).
(7) December's operating hours totaled 169 (3% decrease from December 1.986).
Vice -Chairman Koelling asked about the problems with the doors. Director Sveinsson
explained that the main entry doors had not malfunctioned again; however, one of the
doors between the lobby and the library was dragging so badly that the staff has locked
it and placed an easel in front of it with a sign directing patrons to use the other
door. She reported that she has submitted a list of all the building problems to the
Building Official, who has been directed by the City Manager to pursue resolving them
with the architects and contractors.
Member Althaus asked about the bike rack. Director Sveinsson explained that the bike
rack had been moved to the far side of the parking lot to be next to the Recreation
Center. Now the Library is having problems with bikes being parked on the lawn and in
front of the doors. Director Sveinsson has reported the problem to the City Manager; an
Eagle Scout may be building one for the City.
Vice -Chairman Koelling asked about the results of the Used Book Sales. Director
Sveinsson reported that the Friends brought in about $300.00 with the sales: $200.00
from the sales themselves and $100.00 from a man who bought and hauled away all the
remaining sale books. Director Sveinsson has asked -the Friends to consider purchasing
a pouch laminator and 1000 laminating pouches with the proceeds of the sales. The |
laminator will be used to laminate borrowers"s cards after the bar code is put on each
caro.
Director Sveinsson reported that she has made her first successful transmission to
Marcive via the modem for catalog records. The next step is to order the download from
their database of the records tagged as our holdings and to train the Technical
Librarian to prepare and send transmissions. 1
The Library is co -sponsoring a film series with the Recreation Center. The Library is
providing the films and the projector. The Recreation Center is providing the
projectionist and the room.
A financial and tax planning seminar will be held in the Library's meeting room on
February 2nd.
The A.A.R.P. tax assistance service will be available in the Library's meeting room on
Tuesdays, 1 p.m. - 5 p.m., beginning in February through to the end of tax season.
The Library Board from Keller visited The Colony to tour our Library.
Director Sveinsson has been contacted by an art instructor from Stewarts Creek
Elementary School re: displaying student art in the Library. |
Oir@gtor Mingg@n rwrt@d thAt th@ §h0ViMg ghd fUrnitur@ ih§t4Il@r§ gr@ gl0@gt
finished with the last few replacements of imperfect/damaged parts.
Member Althaus moved to adjourn the meeting. Member Adeler seconded the motion, and
the vote was as follows:
Ayes: All members present voted aye.
Noes: None.
The meeting was adjourned at 8:50 p.m.
5 an L. Sveinsson, Secretary
MINUTES OF THE LIBRARY BOARD
OF THE
CITY OF THE COLONY
FEBRUARY 25, 1988
A REGULAR SEGSION of the Library Board of the City of The Colony, Texas, was called to
order by Chairman Bect.--.ei at 7-05 p.m.
Members present:
Cathi Koelling Place 1
Lowell Barton Place 2
Norman Adeler Place 4
Ann Becke1 Place 5
Dot Lindquist Alternate 1
Morris Seay Alternate 2
Also present:
Joan L. Sveinsson, Library Director
Gregory M. Kaut, Allied Technology, Inc.
Absent:
James Althaus Place 3
Chairman Beckel suspended the order of the agenda, skipping to agenda item #5, as the
first vendor scheduled to demonstrate microfilm/fiche reader/printer equipment was
present and ready to begin his demonstration. Gregory Kaut of Allied Technology, Inc.,
demonstrated the Fuji 30AU microfilm/fiche reader/printer and responded to questions
from the members of the Board.
The Board recessed while Mr. Kaut removed his equipment.
After reconvening, Director Sveinsson reported that the Canon representative would be
unable to attend due to malfunctioning equipment and that the MC1000 representative was
unable to attend because his equipment had been shipped to the wrong company. The
MC1000 representative was supposed to try to secure other equipment to bring and call
to verify -- he did not call back. Director Sveinsson offered to reschedule these two
representatives +or the March meeting.
The members of the Board discussed the equipment and proposals received. Written
proposals had only been received from the Minolta and Fuji representatives; Director
Sveinsson had received an updated proposal from the Minolta representative and
presented that information to the Board. None of the proposals or price quotes fit our
budget. It was agreed that the Fuji equipment was preferred. It was pointed out that
Mr. Kaut had mentioned that the demo unit was available for sale at quite a savings.
The Board requested that Director Sveinsson contact Mr. Kaut for a proposal re: the
demo unit. The Board declined to have the Canon and MC1000 representatives rescheduled
for the March meeting.
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Member Koelling moved to accept the minutes of the December 17, 1987 regular session as
presented. Member Adeler seconded the motion, and the vote was as follows:
Ayes: All members present voted aye.
Noes: None.
Member Koelling moved to table acceptance of the minutes of the January 284 1988
regular session. Member Adeler seconded the motion, and the vote was as follows:
Ayes: All members present voted aye.
Noes: None.
Under Chairman's report, Vice -Chairman Koelling and other members of the Board who had
attended the Council retreat presented a report of the items discussed at the retreat.
A major area of concern, especially to the Library Board and the Park and Recreation
Board, was the cleaning and maintenance of the Municipal Complex buildings. |
(1) The Library had a total of 10,805 library card holding patrons as of the end
of January 1988 (19% increase from January 1987).
(2) The Library had a total of 20,823 items as a+ the end of January 1988.
(3) The Library circulated 5,287 items in January (35% increase from January
1987).
(4) In January, 3,703 patrons visited the Library (42% increase from January
19G7).
(5) In January, attendance at activities in the Library and at Library programs
off-site totaled 1,537.
(6) In January, revenue of $392.65 was collected (20% decrease from January 1987).
Director
Sveinsson presented a memo from the Circulation Supervisor,
which recommended
that the
Circulation policy be revised to no longer allow renewals
on videocassette
players
due to the heavy patron demand for the players and the
small quantity of
players
available for circulation. Member Barton moved to make the
revision. Member
Koelling
seconded the motion, and the vote was as follows:
Ayes:
All members present voted aye.
Noes:
None.
Director
Sveinsson presented the monthly status report for January
1988. The report
included
the following:
(1) The Library had a total of 10,805 library card holding patrons as of the end
of January 1988 (19% increase from January 1987).
(2) The Library had a total of 20,823 items as a+ the end of January 1988.
(3) The Library circulated 5,287 items in January (35% increase from January
1987).
(4) In January, 3,703 patrons visited the Library (42% increase from January
19G7).
(5) In January, attendance at activities in the Library and at Library programs
off-site totaled 1,537.
(6) In January, revenue of $392.65 was collected (20% decrease from January 1987).
(7) January's operating hours totaled 162 (10% decrease from January 1987).
Director Sveinsson presented a report regarding the frequency, or lack thereof, of
circulation of the the 8 -track cartridges. Due to the fact that these items do not,
and have not been circultingr she has decided to withdraw the cartridges and delete
this format from the Library's holdings.
Director Sveinsson reported that the A.A.R.P. tax help program was quite successful in
February. The A.A.R.P. volunteers assisted 25 people and prepared six returns. The
A.A.R.P. volunteers have been very pleased with the meeting room facilities. Director
Sveinsson also described the tax forms and materials, including an instructional
videocassette, available at the Library.
Director Sveinsson described the schedule and plans for the N.T.L.S. meeting that the
Library is hosting on March 3rd.
The members of the Board again asked about getting a bike rack for the Library.
Director Sveinsson reported that she has not heard anything yet about when the one being
built by the Eagle Scout will be ready. Other options were discussed.
Director Sveinsson reported that the Library had a promotional booth at the Little
League Baseball Fair. Lots of attendees visited the booth to look at the selected
sports books that were on display and to pick up sports booklists and library hours
bookmarks.
On the automation project, Director Sveinsson reported that the Library has received
its download from Marcive of the records it had tagged on the Marcive database. The
Friends of the Library are paying for the download with the $200.00 they had set aside
to assist with the automation project. Also, the final tally of the book sale proceeds
showed that the sale brought in $400.00; therefore, the Friends agreed to purchase the
laminator and 2,000 laminating pouches. Additional funding will need to be found for
the balance of the pouches and to fund the retrospective conversion project. Director
Sveinsson noted that one possibility would be to request use of some of the County
funding for this project. It was asked if the Library would laminate items for people
for a fee; Director Sveinsson responded that it was a possibility, that the staff would
probably get such requests, but that it wou1d have to be studied out. It could be a
money-maker for the Friends, as they bought the machine and pouches, but the procedures
for handling such a service would have to be worked out.
Member Barton moved to adjourn the meeting.
the vote was as follows:
Ayes: All members present voted aye.
Noes: None.
Member Koelling seconded the motion, and
Th@ m@@ting wag 4djourm@d at- 9142 p.m.
F
J~ n L. Sveinsson, Secretary
I
1
MINUTES OF THE L%BF ARY BOARD
OF THE
CITY OF THE COLONY
MARCH 25, 1988
A REGULAR SESSION of the Library Board of the City of The Colony, Texas, was called to
Members pr-esent:
Cathi Koelling Place 1
Lowell Barton Place 2
James Althaus Place 3
Ann Beckel Place 5
Dot Lindquist Alternate 1
Also present:
Joan L. Sveinsson, Library Director
Norman Adeler Place 4
Morris Seay Alternate 2
Member Althaus moved to accept the minutes of the January 28, 1.988 regular session as
presented. Member Koelling seconded the motion, and the vote was as follows:
Ayes: All members present voted aye.
Noes: None.
Member Barton moved to accept the minutes of the February 25, 1.988 regular session as
presented. Member Koelling seconded the motion, and the vote was as follows:
Ayes: All members present voted aye.
Noes: None.
Under Citizen's input, Member Koelling suggested that the Texas Women's University
Library Book Sale might yield some useful items for the Library's collection.
The members of the Board reviewed the proposals from the microfilm/fiche reader/printer
vendors. It was agreed that the Fuji demo unit was preferred and the Board recommended
that Director Sveinsson present this recommendation to the City Manager. It was noted
that the demo unit came closest to our budget. Member Barton suggested that we act
quickly while the demo unit is still available.
1
1-1
Director Sveinsson presented the monthly status report for February 1988. The report
included the following:
(1) The Library had a total of 11,023 library card holding patrons as of the end
of February 1988 (20% increase from February 1987) .
(2) The Library had a total of 21,11.2 items as of the end of February 1988.
(3) The Library circulated 5,517 items in February (46% increase from February
1987).
(4) In February, 4,169 patrons visited the Library (39% increase from February
1987).
(5) In February, attendance at activities in the Library and at Library programs
off-site totaled 292.
(6) In February, revenue of $640.58 was collected (70% increase from February
1987).
(7) February's operating hours totaled 168 (0% change from February 1.987).
Director Sveinsson reported that Friends President Holmes h.a, E secured ed s me used d i i'i'i'ice
furniture for the Library: two desks, two lateral file cabinets, a floor mat, and two
marker boards. He also got a supply cabinet for storage of the Friends materials.
Director Sveinsson asked the Board for a recommendation regarding allowing temporary
card holders s to sign media contracts. The Board discussed temporary cards in general;
a .o ncerss was reached that the entire temporary card co cept should be re'exami 'e
d,
with thought :given to dropping the option from the Circulation Policy. Director
=eine=ren will bring back staff input re: dropping this option. The Board also
recommended against allowing temporary card holders to sign media contracts.
Director Sveinsson reported that the North Texas Library System is now offering a
Foreign Film Video packet and that she has signed up the Library to be on this packet
rotation.
Director Sveinsson presented an update on the automation project. It is moving along,
although moving slowly due to other demands on her time. The new library cards have
been printed. The staff will start patron registration soon. A new volunteer has
computer background and will be helping some with the registration project. Lather
volunteers have also offered to help. Chairman 8eck:el offered to assist during the
summer.
Dirmtor SYSM99on r@port@d thgt tho AW is noting An 1ngrum in miming boAgo A@
well as one incident of pages slashed from one of the encyclopedias.
Director Sveinsson reported that the staff received a verbal complaint, which was not
followed up yet by a written complaint, re: the Library having materials by Jane Fonda
in its collection.
Member Althaus moved to adjourn the meeting. Member Barton seconded the motion, and
the vote was as follows:
Ayes: All members present voted aye.
Noes: None.
The meeting was adjourned at 9:00 p.m.
____________
a n �E. As s WV-,�i e c r �ee tt a �y -------
MINUTES OF THE LIBRARY BOARD
OF THE
-�~ CITY OF THE COLONY
APRIL 28, 1988
A REGULAR SESSION of the Library Board of the City of The Colony, Texaso was called to
order by Chairman Beckel at 7:21 p.m.
Members present:
Lowell Barton Place 2
James Althaus Place 3
Ann Beckel Place 5
Morris Seay Alternate 2
Also present:
Joan L. Sveinsson, Library Director
Cathi Koelling Place I
Norman Adeler Place 4
Dot Lindquist Alternate 1
Member Barton moved to accept the minutes of the March 25, 1988 regular session as
presented. Alternate Seay seconded the motion, and the vote was as follows: |
Ayes: All members present voted aye.
Noes: None.
Under Citizen's input, Member Althaus explained the history behind and the benefits of the
North Texas Library System's attempt to become operational as a nonprofit corporation.
Basically, operation as a nonprofit corporation would allow the system to cease payment of
indirect costs to the city of Fort Worth ($124,000 in 1988) and to accept funding from
other sources than the State Library. At that point, the system staff would no longer be
employees of the city of Fort Worth. The system has successfully organized as a nonprofit
corporation, but in order to become operational as such, the state requires the system to
raise $200,000 to front the first quarter's operating costs. The money can come from any
source: individuals, ciDic organizations, foundations, etc. Member Althaus noted that the
system will be workinp on soliciting donations and that anyone or any group wishing to
donate can do so by sending a check payable to the North Texas Regional Library System to
the System office: 100 . University, Suite 241, Fort Worth, TX 76107, to the attention of
Katherine Brown. � |
I
Member Barton announce� that the Rotary Club will be awarding a scholarship to a high
school senior and that abyone interested should contact Dr. Richard Seidler. |
The members of the Board checked their notebooks to see if they were missing copies of any
minutes.
- 1 --
III
Director Sveinsson introduced several proposed changes to the Circulation Policy.
At the March meeting, the Board had discussed dropping the provision for temporary
borrowers cards from the policy. Director Sveinsson presented the staff's input via a
report from Circulation Supervisor Collins recommending that the Board take that action.
Her report noted that only fourteen temporary borrowers cards had been issued in the past
six years, and that, with the new circulation system, it would be expensive in terms of
time and materials to barcode and laminate the cards and to enter and then later delete the
borrowers from the system.
Member Barton moved to strike Section I.E. Temporary Cards from the policy. Alternate
Way seconded the motion, and the vote was as follows:
Ayes: All members present voted aye.
Noes: None.
At staff's request, the Board reviewed the fine and penalty for returning nonbook
materials in the bookdrop. Director Sveinsson presented the recommendation from
Circulation Supervisor Collins of a fine of $1.00 and a 1 year suspension of borrowing
privileges on the following items: records, audiocassettes, compact discs, kits, and
software, and a fine of $1.00 and permanent revocation of all AV privileges for the return
of videocassettes in the backdrop.
The Board discussed the reasons far the current policies and the concern re: the cost of
the AV items. The original thought behind the policy was to make it strict enough that
patrons would not violate the rule. Director Sveinsson noted that the AV items carry
labels noting the current policy. |
Director Sveinsson also reported that a patron had returned a videocassette in the
bookdrop with a letter stating that he was aware of the rules, but that there was a death
in the family and that he had to leave town immediately and he didn't want to keep others
from access to the tape. There was no damage to the item. A member of the Board verified
the situation. The Board recommended that Director Sveinsson waive the fine and penalty
in this case and that she send a letter to the patron thanking him for consideration,
informing him that the fine and penalty will be waived, yet reminding him of the policy. |
The Board discussed other options for the policy. Director Sveinsson noted that some
other libraries have a stiff fine and a warning on the first offense, with a stiff fine
and permanent revocation for the second offense, thus giving the patron a second chance. |
Member Barton moved to change Section 11I.D. Non -book item retu d in book dr2R
1^ Fine: 10"00 per item.
2. Penalty:
a. First offense: Fine° plus a warning.
b. Second offense: Finej plus revocation W borrowing privileges far all
non -book items.
Alternate 6eay seconded the motion, and Ole vote wa5 as follows:
Ayes: All members present voted aye.
Noes: None.
Director Sveinsson recommended that, due to the additional cost to produce the barcoded,
laminated borrower cards, the charge for a replacement card be raised to $2.00 (Section
Member Althaus moved to change the charge to $2.00° Member Barton seconded the motion,
and the vote was as follows:
Ayes: All members present voted aye"
Noes: None.
Director Sveinsson noted that it will be easier for the staff to look up a patron's record
once the automated system is up and running" She recommended that the Board institute a
charge of $1.00 for looking up the patron's record if the patron does not have their card
with them and does not want to go home to get it. She noted that the patron would need to
show some form of picture ID"
Member Althaus recommended that the patron be required to show the
same identification that was required at the time of application for a borrowers card.
Member Barton moved to institute the $1°00 look -up charge, provided that the patron show
ID as per Member Althaus"s recommendation. Member Althaus seconded the motion, and the
vote was as follows:
--- Ayes: All members present voted aye.
Noes: None.
This change will be a new section in the policy.
Director Sveinsson asked if the Board wanted to consider any change in the charge fm"
out -of -county non-resident cards. The current charge is a one-time $2.00 fee per card.
The Board discussed the impact of probable increased usage from out -of -county residents.
The idea of an annual fee was discussed; concern was expressed re: public relations impact
and re: discouraging library usage.
Member Barton moved to change the charge amount in Secton I.D. Non -Resident Cards: to
$5.00, leaving the charge as a one-time fee. Alternate Seay seconded the motion, and the
vote was as follows: �
Ayes: All members present voted aye.
Noes: None.
Director Sveinsson noted that a wording change will be needed in Section II. 1. re:
expiration dates. Under the manual circulation system, no expiration date was assigned.
With the automation system, an expiration date is being assigned for the purpose of
keeping the files up-to-date. If an expired card is presented, the staff will ask the
patron to verify that their address and phone number are still correct in our files.
Director Sveinsson will develop new wording for this section.
Di r@ttor SY@insson reported rex the request from a patron to allow a 4 -year-old to got a
library card. Director Sveinsson did not recommend any change in the current policy
requiring the child to be 5 years old. The Board discussed the topic, but declined to
change the policy.
Director Sveinsson distributed subscription cards to the members of the Board for a free
publication from the Texas State Library, Member Althaus noted that
this publication carries information re: pending legislation impacting libraries and that
it announces when the State Library has give--aways from their professional collection
which include items that are useful for our collection.
Director Sveinsson also distributed a pamphlet re: the Library of America grant and
announced that the Library has been notified that it will be a recipient a+ the grant.
Director Sveinsson presented the monthly status report for March 1988. The report
included the following:
(1) The Library had a total of 11,227 library card holding patrons as of the end
of March 1988 (20% increase from March 1987).
(2) The Library had a total of 21,916 items as of the end of March 1988"
(3) The Library circulated 6,843 items in March (51% increase from March 1987).
(4) In March, 4,862 patrons visited the Library (50% increase from March 1987).
(5) In Marcho attendance at activities in the Library and at Library programs
off-site totaled 493.
(6) In March, revenue of $670.318 was collected (75% increase from February 1.987).
(7) March's operating hours totaled 197 (10% change from Mar -ch 1987).
Director Sveinsson reported that she had attended that Texas Library Association
(T.L.A.) Conference in Corpus Christi April 19 - 23, 1988.
Director Sveinsson noted that the Library's Annual Report to the Texas State Library
was included in the Board's packets. She noted that the figures in brackets are
estimates.
Member Althaus asked Director Sveinsson re: the Fort Worth book sale for NTLS members.
Director Sveinsson reported that she was able to purchase 258 vmlumes for the
collection at $1.00 each. She noted that going to this book sale has been quite
valuable for the Library in that recent reference materials, out -of -print fiction, and
large print books can be obtained at such a low cost"
Member Barton asked re: when or if the Library would be able to expand its service hours
to include Sundays. Director Sveinsson reported that additional staff would be required
due to the large increase in usage of the Library.
M@Wr Rptom alkod m tho Maw of th@ 0icr@fil0/hOM roadelprintin Minor
Gveinsson reported that she has received additional proposals for demo models" In
addition, while at the T.L.A" Conference, she found out about a bonus program from
University Microfilm which provides credit towards purchse nf a machine when the
Library purchases film or fiche. It does not look like the Library could purchase
enough microfilm to get a machine, but she is waiting for a proposal from University
Microfilm before presenting her recommendation to the City Manager.
Director Sveinsson responded to questions re: the vandalism report for March"
Director Sveinsson presented an update on the automation project. She reported that
she is learning a great deal about the system and that the project has required a great
deal of extra hours on her part. The staff began patron registration on April 13.
Director Sveinsson reported that staff has begun scheduling children's programs for the
summer. Visits to the elementary schools to promote the summer reading club and the
summer programs have been scheduled.
Director Sveinsson noted that she will be including a request for a full-time youth
services librarian in her budget proposal for FY 1988-89. She reported that the
librarian staff is really stretched at this point and that another full-time librarian
is needed; her preference is for a youth services position to strengthen that area of
the Library's services, as well as to provide relief on the Reference Desk and with
other responsibilities of the librarian staff.
Member Althaus noted that a new council liaison will be appointed soon, possibly before
the May meeting and that the Board should be sure to issue an invitation to that liaison
to attend the next meeting.
Director Sveinsson noted that the Police Chief videotaped the opening of Plano Parkway
and the candidates forum" Director Sveinsson has requested copies of these videos to
add to the Library's video history collection" She also noted that the tape of the
candidates forum is to be aired on the city's cable channel"
Member Althaus moved to adjourn the meeting"
the vote was as follows:
Ayes: All members present voted aye.
Noes: None.
The meeting was adjourned at 9:00 p.m.
Member Barton seconded the motion, and
----------------
L. Sveinsson, Secretary
nOi
MINUTES OF THE LIBRARY BOARD
OF THE
CITY OF THE COLONY
MAY 26v 1988
A REGULAR SESSION of the Library Board of the City of The Colony, Texas, was called to
order by Chairman Beckel at 7:13 p.m.
Members present:
Cathi Noelling Place 1
James Althaus Place 3
Norman Adeler Place 4
Ann Beckel Place 5
Dot Lindquist Alternate 1
Morris Geay Alternate 2
Also present:
Joan L. Sveinsson, Library Director
Lowell Barton Place 2
Alternate Geay moved to accept the minutes of the April 28, 1988 regular session as�
presented. Chairman Beckel seconded the motion, and the vote was as follows; �
Ayes: All members present voted aye.
Noes: None.
Under Citizen's input, Member Adeler announced that he has submitted a letter to the City
Council stating that he will not be available for reappointment to the Library Board at
the expiration of his term in August and recommending that the Council consider Dell
Holmes for appointment to the Board in his stead. Chairman Beckel pointed out that Member-
Adeler
emberAdeler was one of the original "settlers" of the Library. �
Director Sveinsson reminded the members of the Board that thosewhose terms are expiring
need to let the City Secretary know if they wish to be considered for reappointment by
mi d-AUgUSt.
Director Sveinsson informed the Board that the newly -appointed Council Liaison to the�
Board is Councilman Robinson.
Director Sveinsson distributed the updated City Council list and a list of the City/
Council Committee members to the Board.
Director Sveinsson distributed updated copies of the Circulation Policy reflecting all the
revisions made by the Board in the past year. She reviewed the changes and requested that�
the Board review the update themselves to make sure that all the revisions have been|
included. �
0, 5"����� �V@iR§§gfvg fw@st« Ghgifw 0@0@1 gu§p@hd@d th@ grd@f of th@ Apn#al mUg
to the items on the Emergency Agenda.
1Director Sveinsson distributed proposed General Facility Rules to the members of the Board
and responded to questions from members of the Board regarding the proposed rules.
Suggested additions were made. Member A1thaus moved to adopt the rules with the
sugggested additions. Member Adeler seconded the motion, and the vote was as follows:
Ayes: All members present voted aye.
Noes: None.
A copy of the rul es i s attached to, and shoul d be consi dered as a part of , these mi nutes.
Director Sveinsson presented the monthly status report for April 1988. The report
included the following:
(1) The Library had a total of 11,347 library card holding patrons as of the end
of April 1988 (20% increase from April 1987).
(2) The Library had a total of 22,223 items as of the ervd of April 1988.
(3) The Library circulated 5,524 items in April (47% increase from April 1987).
(4) In April, 3,854 patrons visited the Library (34% increase from April 1987).
(5) In April, attendance at activities in the Library and at Library programs
off-site totaled 208.
(6) In April, revenue of $608.06 was collected (69% increase from April 1987).
(7) April's operating hours totaled 181 (3% decrease from April 1987).
Director Gveinsson distributed and reviewed the proposal submitted by staff for the
expenditure of the FY 1987-88 library funding received from Denton County, responding
to questions from the members of the Board re: the proposal. This proposal has been
submitted to the City Manager and it is on the June 6, 1988 City Council agenda for
Council's approval. Member Althaus recommended that, if the proposal is approved, the
staff move rapidly on purchase of the materials security system. Director Sveinsson
noted that the City will probably have to go out to bid on the materials security
system.
Alternate Lindquist asked if the Library was to be included in the installation of the
sprinkler system. Director Sveinsson responded that she has not yet been informed as
to if the Library is in this phase of the project. She will report back on this
question at the June meeting.
Director Sveinsson reported that the new custodian is taking care of many of the
maintenance projects, such as cleaning furnace filters, changing light bulbs, etc., as
well as cleaning the facility as needed between the cleaning service's twice weekly
visits. The staff is very pleased with his work.
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fh@ @@AFd F@vi@w@d th@ pr@P9991 gub0itt@d by th@ D@mt@m CgAmty LibrAFy AdvigPFV B@AFd
to the Denton County Commissioners Court for the FY 1988-89 Library Funding. Director
Sveinsson responded to questions re: the proposal.
Director Sveinsson reported that the microfilm/fiche reader/printer has been orderedand
delivered. The coin -op mechanism was not included at this point in time. The Friends
have been approached re: purchasing the coin -op mechanism. It has been proposed that
they buy the coin --op, the paper, and the toner, and that the proceeds from the coin -op
go to the Fri -ends.
Director Sveinsson distributed copies of the publicity flyers for the summer programs
and for the Drug Education Exhibit (scheduled for June It, 1988), and provided some
background information re: the plans for the Drug Education Exhibit.
Director Sveinsson reported that the Library has received the first shipment of the
Library of America books.
Director Sveinsson reported that the Library has received the camera ordered through the
Campbell's Labels for Education program. This camera will become the official library
camera for photographing library events for the scrapbook.
Director Sveinsson noted the problems with patrons stealing parts of the toilet paper
dispensers from the Men's restroom. It has been theorized that the thefts may be due
to patron�fru8tration with the "one sheet -at -a -time" dispensers; the dispensers are
therefore being altered to eliminate the "one sheet -at -a --time" limitation.
Director Sveinsson reported re: damage to the cable on two of the videocassette
I players; replacement cables have been acquired and the machines are back in service.
Director Sveinsson reported that staff discovered one of the Library's long overdue
books on the shelves of the used bookstore in town. Director Sveinsson has asked that
the bookstore notify the Library if any more of the Library's books turn up. She will
be consulting with the Police Chief to get some direction re: this situation.
Director Sveinsson noted that the Council Retreat with the department heads is
scheduled for June 11, 1988, and that the staff has been instructed to develop and
present a five-year capital plan for their departments. The department heads are also
to present a summary of accomplishments over the past year and goals for the next year.
A question was asked re: when the Library will have a bicycle rack. Director Sveinsson
noted that she had been told some time ago that an Eagle Scout was building a rack for
the Library, but that she had not heard anything as to the status of that project.
Director Sveinsson reviewed the department's budget proposal for FY 1988-89 as
submitted to the City Manager. The proposal includes requests for adding a Youth
Services Librarian, increasing the Technical Librarian to 30 hours per week, increasing
one clerk to 30 hours per week, and increasing another clerk to full-time. Capital
items requested: 5 bmoktrucks, 10 kik-step stools, a projection cart, and a combined
videocassette recorder/television for viewing of videos in the Library. An increase in
the maintenance budget was requested for maintenance of the microfilm/fiche
reader/printer, the security system, the computer software, computer equipment, and
audiovisual equipment. The budget proposal does not address any increase in operating
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Member Keo1ling moved to adjourn the meeting. Member Adeler seconded the motion, and
the vote was as follows:
Ayes: All members present voted aye.
Noes: None.
The meeting was adjourned at 9:14 p.m.
� n- n�-&c�-�k- e' T -, -C h a Tr m a n'
T.'H.'E' COLONY PUBLIC ...... LIBRARY
GENERAL FACILITY RULES
... . ................ I ............. . ..... I... ...
1. The general public shall be permitted entrance to the Library only
during the scheduled hours of operation, not before or after.
2. Youth, under 7, must be accompanied and supervised by an adult is
years of age or older.
3. During school hours, no school age child will be permitted in the
Library without authorized permission from a parent or from the
school.
4. Organized groups with more than 10 participants shall have staff
approval prior to entering the building to assure prope-n
supervision and space.
5. Drinks, food, and chewing gum shall not be permitted in the building.
6. Smoking, interpreted by the Library Board to include use of all
tobacco, is prohibited in and around the building.
7. Alcoholic beverages are prohibited in and around the building.
8. Animals and pets shall not be permitted inside the building, unless
for the purposes of a Library program.
9. Shirts and shoes are required to be worn in all areas of the
building.
10. Swim wear, whether it is wet or dry, shall not be worn inside the
Library.
11. Football attire, shoes, helmets, shoulder pads, etc. shall be
prohibited inside the building. Cleats of any type shall be
prohibited.
12. Misuse, abuse, and/or damage to the facility or any equipment shall
be grounds for suspension.
13. General rowdiness, running, scuffling, etc. shall be prohibited.
14. Loud, profane, or abusive language will not be tolerated.
15. Patrons shall not be permitted use of office phones. A courtesy
phone is provided in the lobby for local calls.
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16. The Library is not responsible for theft. Valuable articles and
I excessive amounts of money should not be brought to the Library.
17. The staff will not secure money or other valuables for any patron.
18. Use of the bulletin board or posting of events not sponsored by the
City of The Colony must be in compliance with The Colony Public
Library's Guidelines for Posting Material on the Community Bulletin
Board.
19. Soliciting shall not be permitted, except for authorized Library
fundraising.
20. The Library will not supply any office supplies and/or equipment to
patrons.
21. If any person is in flagrant violation of any of the above rules,
the Director and/or his designated representative shall have the
authority to suspend as follows:
a. Suspend person from Library for a day.
b. For second offense, the Library Director has discretionary
authority to suspend for a greater period of time.
Approved by Library Board 5/88
MINUTES OF THE LIBRARY BOARD
OF THE
CITY OF THE COLONY
AUGUST 25p 1988
A REGULAR SESSION of the Library Board of the City of The Colony, Texas, was called to
order by Chairman Beckel at 7:10 p.m.
Members present:
Cathi Koelling Place 1
Lowell Barton Place 2
James Althaus Place 3
Dell Holmes Place 4
Ann Beckel Place 5
Morris Seay Alternate 2
Also present:
Joan L. Sveinsson, Library Director
Dot Lindquist Alternate 1
Chairman Beckel introduced newly appointed Board member Dell Holmes.
Director Sveinsson read the minutes of the May 26, 1988 meeting. Several typographical
errors were corrected. Member Althaus moved to accept the minutes regular session as
corrected. Member Holmes seconded the motion, and the vote was as follows: �
Ayes: All members present voted aye.
Noes: None.
Under Citizen's input, Director Sveinsson presented a request from a patron that the Board
reconsider the amount of the penalty assessed for the placement of children's kits in the
bookdrop. The penalty was set at $10.00, plus a warning for the first offense of placing
any non -book item in the bookdrop. The patron`s nine-year-old son had returned two
overdue kits in the drop, incurring a penalty of $20.00, plus the overdue fine. The
parents were not monitoring the child's actions, were not aware of the penalty, and felt
the penalty was too stiff. The child uses the Library under his own initiative on his
own; the father was inclined to revoke the child's library priviledges if the Board was to
hold to such a penalty on a nine-year-old child. Director Sveinsson did report that she
informed the parent that the items were labeled with the penalty amount and that the
bookdrop does have a sign saying that only books are to be placed in it. The Board
discussed several possible approaches, including waiving the penalty this one time,
charging 1/2 the penalty, charging the full penalty, or dropping the penalty for
children's kits to $1.00. Concern was expressed that a child who has taken an independent
interest in library use not be cut off from use of the Library's materials; however, it
was noted that it was important that children be aware of their responsibilities in regard
to library materials, and that the reason such a high penalty was assigned was to deter
patrons from putting non -book items in the drop. Another suggestion made was to put the
penalty for all items covered by the media contract at $10.00, leaving all other non --book
items at $1.00. These other non -book items would include children's kits, all other kits
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(mostly nonfiction, such as foreign language hook/tape kits), records, audio cassettes,
—~~ and compact discs.
Chairman Beckel asked when the Board was scheduled to elect a new chairman" Director
Sveinsson noted that the Board's Rules of Procedure call for the chairman to be elected at
the October meeting; however, Chairman Beckel"s term on the Board expires this month
(August). Chairman Beckel reported that she would not be seeking reappointment;
Vice -Chairman Koelling will be chairing the September meeting.
The Board discussed whether there was any need to consider an amendment to the General
Facility Rules in regard to patron use of the Library's electricity to power personal
equipment. It was generally agreed that such an amendment was not needed at this time; no
motion was made on this topic.
Director Sveinsson presented the monthly status report for July 1988, The report
included the following:
(1) The Library had a total of 11,955 library card holding patrons as of the end
of July 1988 (22% increase from July 1987).
(2) The Library had a total of 22,615 items as of the end of July 1988"
(3) The Library circulated 7,809 items in July (35% increase from July 1987).
(4) In July, 3,647 patrons visited the Library (35% increase from July 1987).
(5) In July, attendance at activities in the Library and at Library programs
off-site totaled 765.
(6) In July, revenue of $532.48 was collected (100% increase from July 1987).
(7) July's operating hours totaled 180 (3% decrease from July 1987}.
Director Sveinsson also reported that the Purchase Order requisition for the materials
security system will go to the City Manager for signature the next week.
At Member Althaus' request, Director Sveinsson reported re: the results of the City
Council's review of the Library's budget request for FY 1988-89, She reported that
questions asked by Council included:
1. Why the increase in telephone costs?
The Library's line charges are now being charged to the Library's telephone
account; in previous years, General Administration paid for the line charges.
2. Would the staff review shifting the operating hours to include more evening and
weekend hours? Could we do a survey of the public's preference re: operating hours?
Could we do a study of current usage patterns? (It was agreed that it would be more
effective to conduct such a study after school starts.). What would it take to
expand the operating hours?
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III
It was requested that Director Sveinsson report back
questions, after studies and surveys have been conducted.
Board that the operating hours are dependent on staffing
yet know whether the Library's personnel requests will be
1988-89 budget.
3. Does the Library need more capital purchase items?
to WWI on these
She reported to the
and that she does not
approved for the FY
Director Sveinsson reported that she had submitted to the City Manager a package
of capital items in a proposal for the expenditure of the FY 1988-89 Denton�
County Library Funding; the Mayor requested that the City Manager provide Council �
with a copy of this proposal.
Director Sveinsson reported that the first phase of the sprinkler system project did
not include the Library grounds. Funds for the sprinkler system and landscaping were
requested in the proposal for the expenditure of the FY 1988-89 Denton County Library
Funding.
In response to a question from Member Althaus re: the coin -op for the microfiche/film
reader/printer, Director Sveinsson asked Member Holmes to respond. Member Holmes
reported that the funds for the coin -op are being provided through a gift to the
Friends from two couples: Dell and Pat Holmes and Chuck and Debbie Mills; these couples
will become "super" Lifetime Members of the Friends. Director Sveinsson added that the
order for the coin -op would be placed the next week. Director Sveinsson also reported
that a patron came in with a large amount of prints to be made from fiche, so income
has already been received, even before the coin -op has been installed! Member Barton
asked what was being charged per copy; Director Sveinsson responded that the charge is
$0.15, the same as for the photocopier. The charge will be reviewed periodically; if
it is not covering supply expenses, the charge will be adjusted.
Member Althaus asked what had been decided re: dealing with the discovery of one of the
Library's books on the shelves of a used bookstore. Director Sveinsson reported that
she would be meeting with the Police Chief to discuss the question.
The Board returned to the question re: the penalty for placing non -book items in the
bookdrop. The suggestion re: placing the $10.00 penalty on items covered by the media
contract and a $1.00 penalty on all other non -book items was discussed. The point was
made that the large, boxed multi -record sets are not covered by the media contract, and
that these are very expensive sets. Director Sveinsson was not sure these sets would
even fit through the drop; a brief recess was taken while she checked on this point.
She reported that they could fit through the drop. The Board then discussed dropping
the penalty to $1.00 just for kits. It was pointed that the kits included the foreign
language kits, which are also rather expensive. Member Holmes moved to place the
penalty for children's kits at $1.00 and retain the $10.00 penalty for all other
non -book items. Member Barton seconded the motion, and, after more discussion, the
vote was as follows:
Ayes: All members present voted aye.
Noe -e -X Ngn@"
Due to the lack of a quorum at the June and July meetings, the board discussed summer
meetings. Member Barton questioned whether the Board needed to meet during the summer.
It was noted that the Board's Rules of Procedures call for the Board to meet on a
monthly basis. It was generally agreed not to change the meeting schedule at this time.
Member Koelling asked for a report re: the status of the proposal to the Denton County
Commissioners Court for FY 1988-89 Library Funding. Director Sveinsson reported that
the Denton County Library Advisory Board, accompanied by library supporters
representing all areas of the county, did go before the Court to request that the
Commissioners consider the increased funding formula requested in the proposal.
Several speakers from the library supporters spoke on this question. The response from
the Court was friendly: the funding was, at the time, in the budget at the current
funding formula; the Court would be reviewing the proposed budget the following week --
if funds were available, they would consider an increase in the formula; however, it was
doubtful that there would be sufficient funds to increase the funding formula. The
Colony was represented by two members of The Colony Public Library Board- Members
A1thaus and Alternate Seay, and by Director Sveinsson.
Director Sveinsson reported that the current phase of the automation project requires
the use of a large quantity of paper clips for just a few months and that her, supply
budget is extremely tight. She put out a call for the loan of boxes of paper clips for
a few months -- they will be returned at the end of the project.
Director Sveinsson also offered to review the proposal for the expenditure of the FY
1988-89 Denton County Library Funding with any members who wished to do so after the
meeting. She also offered a tour of the computer project.
Member Althaus moved to adjourn the meeting.
the vote was as follows:
Ayes: All members present voted aye.
Noes: None.
The meeting adjourned at 8:17 p.m.
_
an L. Sveinsson, Secretary
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Member Holmes seconded the motion, and
Foe ing, Vice -Chairman
C
1
1
MINUTES OF THE LIBRARY BOARD
OF THE
CITY OF THE COLONY
SEPTEMBER 22, 1988
A REGULAR SESSION of the Library Board of the City of The
Colony Texas, was called to order by Acting Chairman Althaus
at 7: 10 p. m.
Members present:
Cathi Koelling
Lowell Barton
James Althaus
Dell Holmes
Morris Seay
Also present:
Place 1 (arrived 7:13 due to parade)
Place 2 (arrived 7:17 due to business)
Place 3
Place 4
Place 5
Joan L. Sveinsson, Library Director
Absent:
Dot Lindquist Alternate 1
Note: Alternate 2 position is vacant.
Acting Chair Althaus announced that Morris Seay had been
appointed by the City Council to Place 5, the position
vacated by Ann Beckel. Alternate 2 position is now vacant
until Council appoints a new alternate.
Member Holmes moved to accept the minutes of the August 25,
1988 as presented. Member Seay seconded the motion, and the
vote was as follows:
Ayes: All members present voted aye.
Hoes: Hone.
Acting Chairman Althaus turned the meeting over to Vice -
Chairman Koelling at 7:13 p.m.
Vice -Chairman Koelling declared the nominations open for
1
Chairman. Member Seay nominated Vice -Chairman Koelling.
Member Barton moved to close the nominations. The motion was
seconded by Member Althaus, and the vote was as follows:
Ayes: All members present voted aye.
Noes: None.
Vice -Chairman Koelling called the question and the vote was
as follows:
Ayes: All members present voted aye.
Noes: None.
Chairman Koelling declared the nominations open for Vice -
Chairman. Member Barton nominated Member Holmes. Member
Althaus moved to close the nominations. Member Seay seconded
the motion and the vote was as follows:
Ayes: All members present voted aye.
Noes: None.
Chairman Koelling called the question and the vote was as
follows:
Ayes: All members present voted aye.
Noes: None.
Under North Texas Library System Lay Representative report,
it was noted that Member Holmes was acting as The Colony's
lay representative and that the Board needed to take official
action re: appointing the lay representative and the
alternate lay representative. Member Barton moved to appoint
Member Holmes as the lay representative. The motion was
seconded by Member Althaus, and the vote was as follows:
Ayes: All members present voted aye.
Noes: None.
Member Holmes moved to appoint Member Althaus as alternate
lay representative. The motion was seconded by Member Seay,
and the vote was as follows:
Ayes: All members present voted aye.
1
Noes: Hone.
Member Holmes then reported re: the September 22, 1988 North
Texas Library System meeting. He announced that Member
Althaus had been re-elected to the NTLS Advisory Board and
was also re-elected as the Chairman of the NTLS Advisory
Board. An orientation workshop was held in the afternoon. An
Advisory Council workshop will be held in Austin October 26-
28, 1988. A Central Area meeting will be held in November.
Member Althaus distributed Texas Library Association
membership forms and encouraged all the Board members to
join.
At the request of the other members of the Board, Member
Holmes gave a brief explanation of what the Horth Texas
Library System is, what is does, and how the system works.
The state is divided geographically into 10 systems. The
systems are funded from a system grant from the Texas State
Library. The grants are administered by the governing body
of the Major Resource Center library in each system; Fort
Worth Public Library is the Major Resource Center for the
Horth Texas Library System, and the system grant is
administered by the City of Fort Worth under the governance
of the Fort Worth City Council. The membership of the System
is made up of public libraries which are located within the
designated geographical region and which have met the
standards for membership as established by the Texas State
Library and Archives Commission and set forth in the Library
Systems Act and in the Rules and Regulations for the
administration of that Act. (Director Sveinsson noted the
requirements for The Colony are: 1 item per capita for a
population of 26,547; be open for service not less than 40
hours per week; local expenditures of at least $1.80 per
capita, and at least one professional full-time librarian. )
Each member library is represented by a lay person who is
appointed by that library's governing body. Lay
representatives and library personnel participate in the
system meetings and serve on system committees; however, it
is the lay representative (or alternate lay representative)
who casts the library's vote in any election of official vote
required by the System bylaws or requested by the Advisory
1
Council or membership, including the election of members to
the Advisory Council.
The Advisory Council advises in the formulation of the annual
and long range plans of service and receives for
consideration reports of the standing and special committees
of the system. It reviews and approves the system's annual
and long range plans of service and budgets, amendments to
the annual program or budget requiring contract modification,
and the system by-laws. It recommends policies, counsels
with the administrative personnel of the system, and
represents the system at meetings and functions held within
the system and on the state level.
All plans of service and budgets approved by the Advisory
Council are then forwarded to the Texas State Library for
approval.
Member Althaus gave a brief report re: the plans the System
has for changing its operating structure from operating under
the administration of the Major Resource Center (Fort Worth
Public Library) to a nonprofit organization format under the
administration of an independent governing board. The
nonprofit organization will be the Korth Texas Regional
Library System. Member Althaus noted that, under HTRLS,
the system would not have to pay the City of Fort Worth part
of its grant for the administration of the grant -- a charge
which, in some years, has been extremely high. Also, HTRLS
would able to accept funding from sources other than the
Texas State Library. Also, Fort Worth Public Library would
not have so much power in HTRLS; currently it is required
that the MRC have a representative on the Advisory Council;
the system administrative staff reports to the director of
the Fort Worth Public Library, and all reports to the State
Library go through the director of the Fort Worth Public
Library. In order to become operational under HTRLS, the
system needs to raise funds equal to one quarter's operating
expenses; therefore, donations to HTRLS are needed now!
Director Sveinsson presented the monthly status report for
August 1988. The report included the following:
J
(1) The Library had a total of 12,126 library card
holding patrons as of the end of August 1988 (23%
increase from August 1987).
(2 ) The Library had a total of 22, 775 items as of the
end of August 1988.
(3) The Library circulated 7,131 items in August (50%
increase from August 1987).
(4) In August, 4,750 patrons visited the Library (49%
increase from August 1987).
(5) In August, attendance at activities in the Library
and at Library programs off-site totaled 579.
(6) In August, revenue of $492.28 was collected (73%
increase from August 1987).
(7) August's operating hours totaled 186 (30% increase
from August 1987; in August 1987, the Library closed to
relocate to the new facility: down time totaled 31
operating hours).
Director Sveinsson responded to questions re: the statistics
re: meeting room use (from Chairman Koelling) and re:
vandalism (from Member Barton).
Director Sveinsson also reported re: another incident of a
patron returning audiovisual materials in the bookdrop.
Director Sveinsson reported that the County funding will be
received as general revenue by the City and that the
Library's budget is funded through revenues; therefore, the
Library will not see an amendment to its budget in the amount
of the County funding, as it has for the past two fiscal
years.
Director Sveinsson reported re: provisions of the FY 1988-89
budget for the Library Department in terms of personnel and
capital.
Director Sveinsson reported that she is hoping to conduct a
1
survey re: operating hours in the near future.
Director Sveinsson reported that she will be out-of-state on
vacation on the date of the regularly scheduled Board meeting
in October. The Board agreed to move the meeting date in
October 1988 to the third Thursday, which is October 20th.
Director Sveinsson recommended that, once a year, a Board
meeting include an orientation for members re: Board duties
and functions, as well as an introduction/review of the
roles of Council, Boards, City administration, and department
staff.
The Board then moved the meeting to the Library workroom,
where Director Sveinsson provided a tour and update re: the
automation project and re: materials purchased with the FY
1987-88 County Funding.
Member Barton moved to adjourn the meeting. Member Seay
seconded the motion, and the vote was as follows:
Ayes: All members present voted aye.
Hoes: None.
The meeting adjourned at 9:50 p.m.
"? 1_2 !
thi Koelling', Chairman
n
N
an L. Sveinsson, Secretary
MINUTES OF THE LIBRARY BOARD
OF THE
CITY OF THE COLONY
OCTOBER 20, 1988
A REGULAR SESSION of the Library Board of the City of The
Colony Texas, was called to order by Chairman Koelling at
7:00 p.m.
Members present:
Cathi Koelling
Place 1
James Althaus
Place 3
Dell Holmes
Place 4
Morris Seay
Place 5
Also present:
Joan L. Sveinsson, Library Director
Absent:
Lowell Barton Place 2
Note: Both Alternate 1 and Alternate 2 positions are vacant.
Member Holmes moved to accept the minutes of the September
22, 1988 regular session as presented. Member Seay seconded
the motion, and the vote was as follows:
Ayes: All members present voted aye.
Noes: None.
Under Citizen's input, Director Sveinsson, as a member of the
Denton County Historical Commission, announced that the
Commission is seeking recommendations of perspective
Historical Commission members to present to the Denton County
Commissioners Court. She asked if any of the Board members
were interested, or knew of anyone who might be interested,
in serving on the Historical Commission. Chairman Koelling
asked that her name be submitted.
Also under Citizens input, Member Holmes passed along a
report from Friends Treasurer Pat Holmes that the Christmas
ornament sale is proceeding and that, as the pre -Christmas
crush begins, she wanted the Board and Friends members to be
aware that they need to purchase their ornaments by the end
of November in order to keep their series number. After
that date, the ornaments will be sold on a first come first
served basis. Also, if anyone has time to help with the
ornament sales, the Friends officers would love the
assistance.
Also under Citizens input, Member Althaus, as a
representative of the North Texas Regional Library System
Board, reported that at the last NTLS system meeting, he
challenged members to join him in making a donation to NTRLS,
which is the nonprofit corporation that the system is trying
to establish to break away from the Major Resource Center
system structure. A notice was sent to all system members
re: this challenge, noting that the challenge brought in
donations at the meeting, and urging more citizens to meet
the challenge by making a donation. He expressed
appreciation to any Board members who have made a donation
and challenged any who have not yet made one to do so. He
urged the Board members to pass the word to others who might
be willing to help in this effort. He noted that checks made
out to NTRLS could be placed in the Board box in the Library
workroom and he would collect them and mail them to the
System office. The System office will then send out a
receipt for tax purposes. He emphasized the need for these
donations; he would like to see at least a quarter of the
needed funds raised from the support organizations of the
member libraries in order to demonstrate membership support
when approaching non -library related organizations for
donations. Member Seay asked if the schools would
contribute. Member Althaus reported that, at one time, it
was thought that, in going to a nonprofit corporation
structure, the system would be able to open its membership to
other types of libraries, including school libraries, which
would provide direct benefits to the schools; however, the
latest word from the State is that the system would still be
limited to public libraries. Member Seay volunteered to
research willingness on the part of the schools to contribute
to NTRLS. Member Althaus gave Member Seay an information
sheet and the telephone number for the system office so he
could request additional information as needed.
Chairman Koelling announced that Dot Lindquist had resigned
from the Alternate 1 position. In her letter of resignation,
she stated that, after two and one half years of service, she
felt it necessary to resign because of being passed over
twice when vacancies on the Board occurred. Mrs. Lindquist
had also sent a letter to the City Secretary recommending
Diane Kruzich for an Alternate position. Chairman Koelling
Page 2
C]
also read a memo from the City Secretary to the Mayor and
Members of the Council re: Mrs. Lindquist's resignation,
which noted that Mrs. Lindquist had apparently been under the
impression that, as an alternate, she would automatically be
moved into a regular position whenever there was an opening.
The memo noted that this has never been the policy and that
appointments are only made when someone expresses that
desire.
Chairman Koelling then reminded the Board that the June and
July meetings were not held due to lack of a quorum and that
Mrs. Lindquist had been out-of-town during the time of the
August and September meetings. Director Sveinsson reported,
based on the minutes of the May 1988 meeting, that Member
Adeler had announced his resignation as of the end of his
term and that he had recommended in his letter to Council
that Dell Holmes be appointed in his position; according to
the minutes, Mrs. Lindquist was in attendance when this
announcement was made. Copies of the May minutes were mailed
with the packets for the July meeting. Mrs. Lindquist had
not contacted Director Sveinsson nor the City Secretary re:
this vacancy. With no meetings until August, the Board did
not have an opportunity to further discuss recommendations.
By the August meeting, the Council had already appointed
Member Holmes to fill the vacancy. Ann Beckel's resignation
came at the end of her term, and Member Seay was appointed
by Council before the September meeting.
Chairman Koelling summarized that the misunderstanding re:
appointment procedures was a very unfortunate situation
resulting from a combination of cancelled meetings, missed
meetings, and bad communications, and that there is nothing
that can be done to change what has been done. She
emphasized that what can be done is to be sure such
misunderstandings do not occur again. Director Sveinsson
noted that both she and Chairman Koelling had discussed the
problem with Mrs. Lindquist and had tried to help her to
resolve this situation without resigning. Mrs. Lindquist has
indicated a desire to continue as a library volunteer.
Chairman Koelling noted that the Board needed to establish
some procedure so that such a misunderstanding does not occur
again. Director Sveinsson passed out copies of the "Give -a -
Hoot" flyer which is the form used by citizens who wish to
make known their desire to serve on a city board. These
forms should be turned in to the City Secretary, who passes
the information on to the Council for their consideration in
making appointments. Additional copies can be picked up at
Page 3
1
City Hall, and Director Sveinsson will try to keep a supply
at the Library.
Chairman Koelling suggested that, if a member is resigning,
that member, as a courtesy, make sure the person in the
Alternate 1 position is aware of the upcoming vacancy.
It was also suggested that upcoming vacancies be announced at
a Board meeting so that the Board can discuss it and make
recommendations to Council. Member Althaus noted that the
Board may not need to discuss it, but that by announcing it
at a meeting, the alternates would be made aware of the
opening and could be reminded of the procedure for making
Council aware, through the City Secretary, of interest in
being appointed. Director Sveinsson recommended that the
procedure be reviewed at the Board meeting whenever a vacancy
is announced. Director Sveinsson also noted that Board
members are not automatically reappointed when their terms
are up; the same procedure must be followed: the member must
let the City Secretary know that he or she wishes to be
reappointed. She emphasized that the notification must be to
the City Secretary, not to the Library Director.
Chairman Koelling then opened discussion of recommendations
to Council re: appointment for the Alternate 1 and 2
positions. Chairman Koelling noted that she had also sent a
letter recommending Diane Kruzich for appointment. She asked
if the members knew of anyone else interested in serving.
Director Sveinsson passed on a suggestion that Member Barton
had phoned in: Monica Brophy; Member Barton had not asked
her if she was interested. Chairman Koelling volunteered to
contact her.
It was suggested that perhaps the Chairman could submit a
letter to the newspapers mentioning that a vacancy exists and
noting that interested parties should make the City Secretary
aware of their interest. Member Holmes suggested that an
announcement be placed in the Friends newsletter and
volunteered to mention it to the newsletter editor. Chairman
Koelling asked if an announcement could be posted in the
Library; Member Althaus suggested an announcement be put on
the cable. Director Sveinsson recommended that all such
actions be coordinated with the City Secretary, as this is a
Council function. Chairman Koelling volunteered to call the
City Secretary to coordinate getting the word out that an
alternate position is vacant.
Member Althaus moved that the Board recommend Diane Kruzich
Page 4
1
to Council for the Alternate 1 position. Member Holmes
seconded the motion, and the vote was as follows:
Ayes: All members present voted aye.
Noes: None.
Chairman Koelling will send a letter to Council via the City
Secretary notifying them of this recommendation.
The next item on the agenda was a discussion of the
procedures for agenda preparation. It was decided that Board
members notify the Board Chairman of items they want on the
next meeting's agenda; the deadline for this notification is
two weeks before the meeting date. The Chairman will notify
the Library Director of the items to be put on the agenda by
one week before the meeting.
The Board then discussed the meeting schedule for November
and December, due to the holidays. Member Holmes moved that
the November meeting be scheduled for Thursday, November 17th
and the December meeting be held on Tuesday, December 20th.
Member Seay seconded the motion, and the vote was as follows:
Ayes: All members present voted aye.
Noes: None.
NTLS Lay Representative Holmes reported that Advisory Council
Chairman Althaus will be attending the Advisory Council
workshop in Austin on October 26-27, 1988. The Fort Worth
Public Library Book Sale for NTLS libraries will be held
October 27th and 28th; Reference Librarian Janet Sapp will be
attending to purchase books for the Library. The joint West
and North Area meeting will be held on October 31, 1988 in
Vernon. The Central Area (of which The Colony is a part)
meeting will be on November 11, 1988 at the Bedford Public
Library.
Director Sveinsson presented the monthly status report for
September 1988. The report included the following:
(1) The Library had a total of 12,281 library card
holding patrons as of the end of September 1988 (22%
increase from September 1987).
(2 ) The Library had a total of 22, 839 items as of the
end of September 1988.
(3) The Library circulated 5,417 items in September
Page 5
1
(7% decrease from September 1987).
(4) In September, 3,588 patrons visited the Library
(30% decrease from September 1987; note: Sept. 1987
figure included tour visits from Griffin Middle School
(955 students) and Trailblazers (70); tours not
repeated in Sept. 88; comparison without tour count:
12% decrease from Sept. 88. ) .
(5) In September, attendance at activities in the
Library and at Library programs off-site totaled 300.
(6) In September, revenue of $400.18 was collected (11%
decrease from September 1987).
(7) September's operating hours totaled 180 (6%
increase from September 1987.
Director Sveinsson responded to a question from Member
Althaus re: the number of volumes needed to meet the State's
requirements for System membership to get off probation: the
Library needs to report an additional 3,708 items by 7/31/91
to meet the criteria; she pointed out, however, that the
number of items required is based on the population for which
the State holds The Colony responsible for serving. The
population figure changes each year; as of 8/1/88, the figure
is 26,547 (includes part of Denton County in addition to the
city population). Director Sveinsson also noted that the
State will allow the Library to be on probation for lack of
meeting one criterion, but will not allow the Library to
retain membership should it not meet a second criterion.
Director Sveinsson also responded to a question from Member
Seay re: the City Employee Fool Tournament: she reported
that it has been a very positive experience in that it has
allowed her to get to better acquainted with some of the
staff members from the other departments.
Member Holmes inquired as to the progress of the automation
project; Director Sveinsson reported that, as of that day,
.the Library had over 8,000 of its titles entered into the
database; these items still have to be barcoded and the
database records cleaned up. She also reported that she is
planning a work party for Monday, December 19, to barcode the
books; she is hoping to get assistance from civic
organizations and from the Girl Scouts and Boy Scouts. She
briefly outlined how the project would be handled.
Page 6
1
Director Sveinsson also reported that additional volunteers
are helping with data entry on the automation project,
inputing ISBN and LCCH numbers into a file for transmission
to Marcive.
The patron database is not growing as rapidly as Director
Sveinsson had hoped, but she noted that patrons can be added
on an on-going basis; the emphasis now is to get a majority
of the books entered and barcoded so that the circulation
system can be implemented.
In response to a question from Member Holmes, Director
Sveinsson reported that the Library had received a new piece
of software from NTLS: PFS First Choice. She has installed
it on the network and used it to produce the Board minutes
from the September meeting.
The Board reviewed the statistics from the fiscal year
comparison chart included in the September monthly report.
This chart compares FY 1987-88 to FY 1986-87 and included the
following:
Circulation increased by 35%.
(18,315 more items circulated in FY 1987-88).
Patron visits increased by 32%.
(11,860 more patron visits in FY 1987-88).
Incoming phone calls increased by 26%.
(1,216 more incoming calls in FY 1987-88).
Revenue increased by 41%.
($1,738.91 additional revenue in FY 1987-88 -- does not
include County funding revenue).
Operating hours increased by 2%.
(The Library was open for an additional 39 hours in FY
1987-88).
Volunteer hours showed 0% change.
The average number of volunteers per month increased by
2 volunteers.
Member Althaus noted that these figures did point to the need
for additional staff and suggested that Director Sveinsson
add a line to this report comparing staff hours for the two
years. Member Althaus recommended that the members of the
Page 7
1
Board take opportunity to discuss staffing needs with their
Councilmen; he emphasized the need for an additional
librarian, noting that the librarian staff can always fall
back to help at the circulation desk as needed, but clerical
staff cannot take on the librarian staff duties. He stressed
the importance of regular, informal communication with the
members of City Council.
The Board discussed the need to issue another invitation to
the Council liaison to attend one of the upcoming Board
meetings.
Member Althaus asked what the different comparisons were on
the 1987-88 revenue report headed "Original budget" and
"Adjusted Budget"; Director Sveinsson responded that the
Library was originally projected to bring in $4,450.00 in
revenue in FY 1987-88; however, at the time of the mid -year
projection adjustments, the projection was upped to
$6,000.00. Actual revenue brought in was $5,950.56.
Director Sveinsson noted that the staff was puzzled that the
Juvenile fiction circulation had dropped by 1% in FY 1987-88,
whereas all the other categories had increased by percentages
ranging from 9% to 616%. After thought and discussion with
the staff, she has concluded that this decrease may be
attributable to the fact that the Young Adult fiction
collection has been expanded and improved and that many of
the children are now reaching the age when they are switching
to that collection.
Member Holmes noted that the circulation figure for magazines
had increased dramatically: 616%. Director Sveinsson noted
that the Library had just started to circulate magazines in
FY 1986-87 and had increased the number of titles available
for circulation.
In response to a question from Chairman Koelling, Director
Sveinsson replied that the new custodian had started work.
Member Althaus asked if the Library is getting users from the
Frito-Lay / EDS area; Director Sveinsson responded that she
was sure that they were probably using the Library, but that
they don't necessarily identify themselves as such -- also,
those who do not reside within Denton County are required to
pay the non-resident fee. Member Althaus inquired about
those students who will be residing in Stone Briar and
attending LISD schools; Director Sveinsson noted that, as
that area is outside Denton County, they will have to pay the
Page 8
u
non-resident fee to get a borrower's card. The non-resident
fee is currently a one-time $5.00 fee. She reported that she
has heard that there is a movement to get a library started
in Frisco. She has also heard that there is a group
interested in starting a library in Little Elm.
Director Sveinsson also reported that the staff at Lewisville
Public Library is preparing a recommendation that Lewisville
accept County funding in future years, as they will be in
their new facility. If Lewisville accepts the County
funding, they would have to drop the non-resident fee for any
one who resides in Denton County.
Member Althaus suggested that members of the Board be sure to
attend the festivities when Lewisville does open its new
facility, remembering how proud we were of ours when it
opened.
Director Sveinsson reported that the only programs being
offered are the preschool storytimes, which are presented by
volunteer storytellers. Staff time is not currently
available for program planning.
New services being offered include booking and circulation of
16mm films from the HTLS collection and the circulation of
the 16mm projectors. The projectors do take staff time to
train the patrons in their use.
Director Sveinsson reported that items purchased with the FY
1987-88 County funding are arriving.
Member Althaus asked if the bike rack was in that funding.
Director Sveinsson reported that funding for the bike rack is
in the FY 1988-89 budget. Member Althaus described the
portable racks used in the Triatholon.
Director Sveinsson reported that the amplifier had been
stolen from the courtesy telephone in the lobby.
The coin -op mechanism has been installed on the
Microfilm/fiche reader/printer and the machine has been moved
out to the public area for self-service use. It has been
placed near the Reference Desk for better monitoring of its
use. The Library has collected quite a bit of fiche --
mostly older editions of materials gotten from other
libraries: telephone books on fiche (major cities); college
catalogs on fiche, etc. The Library purchased the Facts on
File yearbooks and indexes to the yearbooks going back to the
Page 9
194O's with the 87-88 County funding. All age groups are
using the machine. The students are greatly interested in
exploring the use of this equipment and are gaining skills
which will be useful to them as they continue their
education.
Director Sveinsson listed the capital purchase items included
in the FY 1988-89 budget; and reported that the Books and
Periodicals budget is $15,000.
Director Sveinsson reported briefly re: the other budget
categories.
The Collection Development allotment from NTLS will be
approximately $4,000.00. The staff is planning to use
$600.00 of this purchasing power to begin a Books on Tape
collection.
The Board discussed concerns re: the rate of pay for the
part-time librarian position in comparison to that paid to
part-time professional librarians in other area public
libraries.
Director Sveinsson expressed her appreciation for the
support, both volunteer assistance and moral support, given
by the members of the Board and of the Friends of the Library
during the automation project.
Director Sveinsson reminded the members of the Board that
they need to let Chairman Koelling know by November 3rd if
they have any items that they want on the November agenda.
Member Althaus moved to adjourn the meeting. Member Holmes
seconded the motion, and the vote was as follows:
Ayes: All members present voted aye.
Noes: None.
The meeting adjourned at 8:41 ,p.m.
Joan L. Sveinsson, Secretary
Cathi Knelling, Chairma
Page 10
1
MINUTES OF THE LIBRARY BOARD
OF THE
CITY OF THE COLONY
NOVEMBER 17, 1988
A REGULAR SESSION
Colony Texas, was
7:09 p.m.
Members present:
Cathi Koelling
James Althaus
Dell Holmes
Lowell Barton
Diane Kruzich
Also present:
of the Library Board of the City of The
called to order by Chairman Koelling at
Place 1
Place 3
Place 4
Place 2
Alternate 1
Joan L. Sveinsson, Library Director
Absent:
Morris Seay Place 5
Note: Alternate 2 position is vacant.
Chairman Koelling introduced newly appointed Alternate 1,
Diane Kruzich.
Member Althaus moved to accept the minutes of the October 20,
1988 regular session as presented. Member Holmes seconded
the motion, and the vote was as follows:
Ayes: All members present voted aye.
Noes: None.
Under Citizen's input, Friends Treasurer Pat Holmes, 5118
Worley, advised the Board that the Friends are seeking
volunteers to man the ornament sales table in the Wal-Mart
lobby on two Saturdays: December 3 and December 10. She also
recommended that anyone wishing to purchase the same ornament
number as last year should do so quickly, as they will not be
held in reserve past November 30th.
The Board discussed the proposed addition to the Circulation
Policy to provide for city department borrowers cards.
1
Ayes: All members present voted aye.
Hoes: None.
The Board discussed the current vacancy in the Alternate 2
position. Chairman Koelling reported that she had contacted
the City Secretary re: publicizing the opening; she was
informed that the City Secretary handles that task. The
Board discussed passing the "Give -a -Hoot" brochures to people
who might be interested. As the City Secretary had not yet
received any applications for the position, the Board could
not make a recommendation; therefore, Member Holmes moved to
table consideration of a recommendation. Alternate Kruzich
seconded the motion, and the vote was as follows:
Ayes: All members present voted aye.
Noes: None.
Director Sveinsson noted that this addition was one she had
been planning to request in conjunction with the
implementation of the on-line circulation system; however,
she has already had a request from one city department for
such a card. She explained that the department card would be
issued to the Department Head and that its use would be for
official city business as determined by that Department Head.
It could be used to check out books, as well as audio-visual
equipment. Member Holmes reported that he had surveyed some
area libraries re: department cards; of those libraries that
have provision for department cards, he noted that one
concern expressed to him involved the responsibility of the
borrowing department for the items borrowed -- apparently the
difficulty was in transferring funds from one department to
another to pay for damages/losses. Other members of the
Board expressed concern re: identification of staff members
using the card and the suggestion was made that the city I.D.
card be required in conjunction with the department card;
Director Sveinsson noted that some difficulty might be
presented in that seasonal part-time staff are not always
issued I.D. cards -- and the departments tend to send such
staff to pick up equipment for departmental use. It was
suggested that city staff use their personal borrower's card
for the purpose of checking out materials/equipment for
official city use. After further discussion, it was
suggested that Director Sveinsson research the topic further,
with emphasis on how responsibility for damage/loss would be
handled and that she discuss the topic with the City Manager.
Member Barton moved to table further discussion and action to
the December meeting. Member Holmes seconded the motion, and
the vote was as follows:
Ayes: All members present voted aye.
Hoes: None.
The Board discussed the current vacancy in the Alternate 2
position. Chairman Koelling reported that she had contacted
the City Secretary re: publicizing the opening; she was
informed that the City Secretary handles that task. The
Board discussed passing the "Give -a -Hoot" brochures to people
who might be interested. As the City Secretary had not yet
received any applications for the position, the Board could
not make a recommendation; therefore, Member Holmes moved to
table consideration of a recommendation. Alternate Kruzich
seconded the motion, and the vote was as follows:
Ayes: All members present voted aye.
Noes: None.
1
Member Althaus introduced the handouts from the State
Advisory Council workshop re: the duties and responsibilities
of a Library Board. He noted that it was time for the Board
to review and reevaluate the Goals and Objectives that the
Board developed two years ago. He also reported that some
Library Boards are implementing an "adopt -a -Councilman"
program to improve communications between the Board and
Council.
Under Chairman's report, Chairman Koelling noted that she had
delivered the Board's recommendation of Diane Kruzich for the
Alternate 1 position, had spoken with one potential applicant
for the Alternate 2 position, and had spoken with the City
Secretary re: publicizing the opening. She asked if the
Board would be willing to send a letter of apology to former
Board alternate Dot Lindquist re: the misunderstanding re:
appointment procedures. Member Holmes moved that the Chair
send such a letter. Member Barton seconded the motion, and
the vote was as follows:
Ayes: All members present voted aye.
Hoes: None.
NTLS Lay Representative Holmes was unable to attend the NTLS
area meeting, as was Director Sveinsson. Alternate Lay
Representative Althaus attended; he reported that the city of
Fort Worth has lowered the charge to NTLS for administering
the state grant; however, the rate is still the highest being
charged by any MRC in the state! The lower charge has freed
up $80,000; the discussion at the area meeting involved the
reallocation of these funds in the FY 89-90 budget. It is
being recommended that the funds be allocated to literacy and
computers.
Member Althaus also shared some statistics: Texas ranks 47th
in the U.S. in adult literacy and ranks about the same in per
capita funding for libraries. He encouraged Board members to
lobby their state legislators re: library funding. He
announced that the Texas Library Association Legislative Day
is scheduled for February 14-15, 1989, during which each
legislator is visited by library supporters. He encouraged
Board members to participate in this lobbying effort; anyone
interested in attending should contact Member Althaus.
Member Althaus again encouraged members of the Board to
assist in and contribute to NTRLS's fund raising efforts.
He reviewed the purpose of the fund raising effort, which is
1
more fully outlined in the September 22, 1988 minutes.
Member Althaus also expressed concern about the future of
federal library funding, which is the source for part of the
state funding that funds the state library systems, and
encouraged Board members to be active in lobbying federal
legislators as well as state legislators.
In discussing the services provided through the state
systems, Member Althaus noted that member libraries must meet
certain standards to qualify for membership. When a library
accepts county funding, it becomes responsible for services
to a segment of the county population -- which raises the
required number of items the Library must have in its
collection, the number of public service hours, and the
amount of per capita expenditures. He stressed the
importance of that county funding being expended in addition
to the normal level of funding provided by the city. For FY
1988-89, the county funding is budgeted in the City 's
general revenue, but the Library's budget was not increased
by that amount. He encouraged the members of the Board to
plan to discuss this situation with Council at the next
Council/Board retreat.
Member Althaus also reported that the long-range goal of the
automation plans state-wide is for a state-wide library card,
similar to other states, such as Pennsylvania.
Director Sveinsson presented the monthly status report for
October 1988. The report included the following:
(1) The Library had a total of 12,426 library card
holding patrons as of the end of October 1988 (21%
increase from October 1987).
(2 ) The Library had a total of 23, 071 items as of the
end of October 1988.
(3) The Library circulated 5,236 items in October (4%
decrease from October 1987).
(4) In October, 3,671 patrons visited the Library (6%
decrease from October 1987.
(5) In October, attendance at activities in the Library
and at Library programs off-site totaled 256.
(6) In October, revenue of $381.35 was collected (12%
increase from October 1987).
(7) October's operating hours totaled 174 (9% decrease
from October 1987.
Director Sveinsson announced that a "work party" is scheduled
for December 19, 1988 for the purpose of installing the
barcode labels and detection devices in the books. She
explained the plans for the work party and noted that more
volunteers are needed for that day. Several members of the
Board signed up for one or more shifts. Director Sveinsson
also noted that the Library is seeking donations of food to
feed the volunteers at lunch and during breaks for that day.
She asked the members of the Board to spread the word of
these needs.
Director Sveinsson reported that the Library is still
receiving items purchased with the FY 1987-88 funds -- the
meeting room chairs have not yet been received.
Member Barton moved to adjourn the meeting. Alternate
Kruzich seconded the motion, and the vote was as follows:
Ayes: All members present voted aye.
Hoes: None.
The meeting adjourned at 9:08 p.m.
Cathi Koelling, Chairman
i
3 an L. Sveinsson, Secretary
1
1
MINUTES OF THE LIBRARY BOARD
OF THE
CITY OF THE COLONY
DECEMBER 10, 1988
A REGULAR SESSION
Colony Texas, was
7:04 p.m.
Members present:
Cathi Koelling
Lowell Barton
James Althaus
Dell Holmes
Morris Seay
Diane Kruzich
Also present:
of the Library Board of the City of The
called to order by Chairman Koelling at
Place
1
Place
2
Place
3
Place
4
Place
5
Alternate 1
Joan L. Sveinsson, Library Director
Absent:
Ken Wood Alternate 2
As the newly appointed Alternate 2, Ken Wood, had a
commitment scheduled previous to his appointment, he was
unable to attend the meeting. Chairman Koelling announced
his appointment; he will be introduced at the January
meeting.
Member Althaus moved to accept the minutes of the November
17, 1988 regular session as presented. Member Barton
seconded the motion, and the vote was as follows:
Ayes: All members present voted aye.
Noes: None.
Director Sveinsson noted a correction of the October 20, 1988
minutes: the time of adjournment should read 8:41 p.m., not
a. M.
Director Sveinsson requested additional time to research the
question of city department borrowers cards. Member Barton
moved to table further discussion and action to the January
meeting. Member Holmes seconded the motion, and the vote was
as follows:
Ayes: All members present voted aye.
Hoes: None.
In the Chairman's report, Chairman Koelling reported that she
had sent a letter of apology to former Board alternate Dot
Lindquist re: the misunderstanding re: appointment
procedures. Member Barton commended Chairman Koelling for
this effort, noting the appropriate wording of the letter.
NTLS Lay Representative Holmes reported re: NTLS committee
activities and announced that the Texas Library Association
Legislative Day is scheduled for February 14-15, 1989, during
which each legislator is visited by library supporters.
Alternate Lay Representative Althaus encouraged Board members
to participate in this lobbying effort; anyone interested in
attending should contact Member Althaus.
Director Sveinsson presented the monthly status report for
November 1988. The report included the following:
(1) The Library had a total of 12,617 library card
holding patrons as of the end of November 1988 (20%
increase from November 1987).
(2 ) The Library had a total of 23, 005 items as of the
end of November 1988.
(3) The Library circulated 5,794 items in November
(27% increase from November 1987).
(4) In November, 3,845 patrons visited the Library (16%
increase from November 1987.
(5) In November, attendance at activities in the
Library and at Library programs off-site totaled 1,255
(includes use of meeting room as a polling place).
(6) In November, revenue of $368.90 was collected (2%
increase from November 1987).
(7) November's operating hours totaled 162 (13%
increase from November 1987.
Alternate Kruzich moved to adjourn the meeting. Member
Barton seconded the motion, and the vote was as follows:
Ayes: All members present voted aye.
Noes: None.
The meeting adjourned at 7:35 p.m.
athi Koelling, Chairman Iff
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J an L. Sveinsson, Secretary
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