HomeMy WebLinkAbout08/25/2011
MINUTES
CITY OF THE COLONY
LIBRARY BOARD
AUGUST 25, 2011
A REGULAR SESSION of the LIBRARY BOARD of the City of The Colony, Texas,
was called to order by Chair Gehrke at 7:12 p.m.
PRESENT: Sandi Gehrke Place 1
Frederick Rushing Place 3
Nicole Rodriguez-Terrell Place 4
Jade Kelly Place 6
ABSENT: Diana Kruzich Place 2
Joanna Krueger Place 5
Sue Parks Place 7
STAFF: Joan Sveinsson Library Director
Jeannie Baellow Recording Secretary
1. Citizen Input.
None.
2. Consider approval of the minutes of the July 28, 2011 Regular Session.
Vice-Chair Rushing moved to approve the minutes as presented. Member
Rodriguez-Terrell seconded the motion and the motion passed unanimously.
3. Discussion and consideration of proposed policy revisions:
a. Internet Access Policy.
Discussion was held regarding proposed changes to Section VI. B. to permit
Library staff to provide limited wireless access technical assistance to customers
but to not permit staff to handle customers' wireless devices. Section VII. C. to
broaden the language to state that it is solely the responsibility of the wireless
device owner/user to provide protection not just against viruses, but also against
other malware.
Vice-Chair Rushing moved to accept the proposed revisions as presented.
Member Rodriguez-Terrell seconded the motion and the motion passed
unanimously.
b. Proctoring Policy.
Discussion was held regarding proposed changes which include formatting
revisions and the addition of item II. B. setting forth that the customer must
ensure that testing materials are requested and received prior to the scheduled
appointment.
Vice-Chair Rushing moved to accept the proposed revisions as presented.
Member Rodriguez-Terrell seconded the motion and the motion passed
unanimously.
c. Circulation Policy to allow juvenile card holders to check out laptop
computers.
Discussion was held regarding proposed changes to Section II C. 1. and 2. d. to
include the borrowing of laptop computers by juveniles.
Vice-Chair Rushing moved to accept the proposed revisions as presented.
Member Rodriguez-Terrell seconded the motion and the motion passed
unanimously.
4. Discussion and reports regarding implementation of Library Board 2011
goals and projects.
Library Board 08-25-2011 Page 2
a. Policy review.
Policy on Patron Confidentiality is the final policy for review and will be placed on
the September agenda.
b. Increase awareness of state and national library legislative issues.
No report.
c. Customer and community surveys.
The Library has contracted with Counting Opinions for an ongoing customer
satisfaction survey service; September implementation is anticipated.
d. Board presence at TCPL events and participation in TCPL public relations
activities.
• LISD Back 2 School Fair - Vice-Chair Rushing and Member Kelly assisted at
the TCPL table. Library cards were issued and information provided to
students and their parents regarding TCPL's resources. Vice-Chair Rushing
reported that attendees were lined up before 9 a.m. but that attendance fell
later on, and that he believed the heat was a factor. Member Kelly reported
that only 10 people at a time were being admitted to the facility and there
was not sufficient accommodation made for those waiting to enter.
• The Colony Back 2 School Bash - Chair Gehrke participated and reported
that there were lots of teens, the loud music made it difficult to convey
information to the attendees at TPCL's booth, composition books and
markers were in high demand, and that coordination of items distributed
through the event could be improved.
e. TCPL 2012 30th anniversary celebration.
To date, three $300 level sponsorships have been received from the initial 600
potential sponsors contacted.
f. Library visits.
Chair Gehrke reported that she is currently volunteering at The Colony High
School library.
5. Receive update and discuss the following Friends of the Library activities:
a. September 17 Meet the Authors & Illustrators.
Adult & Outreach Services Librarian Nancy Boykin is coordinating this event
which will feature local authors and illustrators who will be on-site to meet the
public, and to sign and sell their books. There are currently eight authors
registered and volunteers are needed.
b. Membership survey.
To date, there have been 15 responses to the survey emailed to members
regarding date and venue for the fall meeting. Final survey results will be
announced at the September Board meeting.
6. Receive update from staff and discuss the following items:
a. Public Relations Events and programs:
L Summer reading incentive clubs and program.
This item will be placed on the September agenda for final update by staff.
ii. LISD Back 2 School Fair: August 6, 2011
Director Sveinsson booked a table for this event upon invitation, but will
consider carefully whether to do so next year; as there were very few
attendees from The Colony, the investment of staff and volunteer time is
difficult to justify.
Library Board 08-25-2011 Page 3
iii. The Colony Back 2 School Bash: August 16, 2011.
Director Sveinsson reported that the event was not quite as well attended as
previous years; as in previous years, the crowd control was very well
managed. The maximum allowed entrants per time slot was 200 with 600
attendees registered. The mascots from the high school, The Colony Police
Department, and area businesses entertained the attendees with a dance
competition. TCPL issued 30 library cards, and promoted its online
resources, with special emphasis on Live Homework Help and Mango
Languages. In the future, more TCPL Teen Spot Activities brochures and
Electronic Resources for Students brochures are needed for this event.
b. FY 2010-11 and FY 2011-12 budget considerations.
• Replacement of the Library's outdated reader/printer is still in the proposed
capital list; no further reductions in the Library's line item budget have been
requested.
• The Denton County Budget Office is recommending a 10% reduction in
library funding in the proposed budget presented to the Commissioners
Court.
• The Plano Public Library System has implemented a non-resident fee of $50;
Director Sveinsson feels it may be unlikely that they will reciprocate services
to The Colony residents. To offset the impact and broaden its reach, TCPL
will need to consider a "cardholder blitz" to attract The Colony residents in
Austin Ranch who most likely use Plano's Parr Library. Board members
recommended that such public relations efforts include schools servicing that
area.
c. Teen Advisory Panel: TAP and teen anime programs
• Teen Lock-in - August 19t": 13 teens and 2 parent volunteers attended.
Activities included an ice-breaker game of "Who am 17% a treasure hunt
which included searching the catalog, Xbox games, Pictionary, puppet-
making, an showing of the informational DVD "The Dangers of Sexting,"
food, and conversation.
• In response to a suggestion from one of the Teen Advisory Panel members,
a QR (quick response) code graces the cover of the Fall 2011 Teen Spot
Activities brochure. Scanning the code with a smartphone results in a link to
the Teen Space page of TCPL's website.
• Anime Club Party - September 21St: This event is being planned by
Reference Services Librarian Kate Margolis who performs staff liaison duties
for the club.
• The Teen Dating Game - September 24St: Will include party games and
presentation of pertinent information regarding signs of an abusive
relationship. Youth Services Librarian Jean Snyder is staff liaison for this
event.
• In September, teens will have the opportunity to vote for the title(s) they
want to be shown at the Teen Halloween Movie Night; voting will be
conducted on the Teen Space page and in the Library.
• Snap Circuits Pro kit: TCPL recently received a loan from the Little Elm
Public Library of this 500+ piece kit which provides parts and instructions to
make 511 electronically powered devices including fans, flashlights, alarms,
and windmills. Teen Advisory Panel members have expressed interest in
volunteering to assist younger participants in the Circuits Circus programs.
Library Board 08-25-2011 Page 4
The University of Texas at Dallas provides kits to participating libraries;
Director Sveinsson is waiting for further information about participation
requirements.
d. Service improvements:
i. Refurbishment of 1987 vintage seating.
Primarily funded by Loan Star grant funds, with the balance funded by
FOTCPL, three armchairs have been refurbished including gluing and
polishing of wood, new padding and reupholstering with new book-themed
fabric, two juvenile carrel chairs were re-glued and reupholstered, and fabric
acquired for the future reupholstering of 19 adult study carrel chairs. A
quote for the reupholstering of the 19 chairs is needed, after which Director
Sveinsson will begin searching for funding for that project.
ii. Replacement cushions for YA furniture.
FOTCPL funded the replacement cushions for the seating in the Young
Adult area; the original cushions had suffered vandalism. The red fabric
has been replaced with a blue houndstooth, selected by the Teen Advisory
Panel.
e. Review list of September library programs.
The Board members reviewed the list; highlights include:
• Library Card Sign Up Month: Contest with Little Elm and Lake Cities Public
Libraries for the most new cardholders.
• Online Resource of the Month: U.S. History in Context.
• FOTCPL Membership drive: Those who initiate or renew membership will
be eligible to receive a free book from the FOTCPL ongoing sale. Those
who join as a lifetime member or upgrade from basic to lifetime membership
will also be eligible to receive a free book bag.
• September 17th Meet the Authors and Illustrators.
• September 22nd Continuing Education Class for Daycare Teachers: A $5
per person registration fee, refundable upon completion, has been instituted
to better encourage registrants to follow through with attending the event.
Topics to be covered include bullying and positive behavior intervention.
The next Board meeting is scheduled for September 22, 2011.
The meeting adjourned at 8:09 p.m.
Sandi Gehrke, Chair
eannie Baellow, Secretary