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HomeMy WebLinkAbout11/08/2011 P&Z MINUTES CITY OF THE COLONY PLANNING AND ZONING COMMISSION NOVEMBER 8, 2011 After determining that a quorum was present, the Planning and Zoning Commission of the City of The Colony, Texas convened into regular session which was held on Tuesday, November 8, 2011 at 6:30PM in the City Council Chambers located in City Hall, 6800 Main Street, The Colony, Texas, at which time the following items were addressed: Board Members Present: Brian Wade, Chairman; Eddie McCormick, Vice Chairman; Karen Hames; Richard Bambury; Debbie Morrison; Cesar Molina, Jr. and Shannon Hebb. Board Members Absent: None Staff Present: Mike Joyce, AICP, Development Services Director; Brooks Wilson, AICP, Senior Planner; Felicia Koppang, Development Services Coordinator; Gordon Scruggs, Director of Engineering; Christie Wilson, City Secretary; Lisa Henderson, Deputy City Secretary; Diane Baxter, Director of Communications and Jimmy Schnurr, City Attorney. 1.0 CALL REGULAR SESSION TO ORDER Chairman Wade called the meeting to order at 6:30 PM. 1.2 Citizen Input No citizen input was received. 2.0 CONSENT AGENDA 2.1 Consider approval of the minutes of the October 25, 2011 Regular Session. It was moved by Commissioner Morrison to approve Item 2.1, seconded by Commissioner Hebb. Motion carried (7-0). 3.0 PUBLIC HEARINGS 3.1 SPI1-0007- Chicken Express Restaurant Conduct a public hearing, discuss and consider making a recommendation to City Council on a request for approval of a Development Plan in the Planned Development 11 (PD 11) zone for the Chicken Express Restaurant on approximately 0.75 acres, located at 3806 Main Street (FM 423), approximately 220 feet north of Memorial Drive. Mrs. Wilson presented the staff report. Commissioner Hames asked who will be responsible for monitoring the applicant to make sure that trees are planted after the completion of the widening to Main Street (FM 423), as required per the landscape ordinance. Mrs. Wilson responded that the Development Services staff would handle the responsibility. Vice Chairman McCormick asked what the expected timeline for construction is. 1 Minutes of the Planning and Zoning Commission November 8, 2011 Page 2 of 3 The applicant, Martin Schelling, 260 Myron Drive #108, Southlake, Texas 76092, responded that the proposal is expected to close at the end of December and the expected timeline for construction is one-hundred twenty (120) days, therefore approximately four (4) months. Vice Chairman McCormick asked if the project will be completed prior to the start of the widening of Main Street (FM 423). Mr. Joyce and Mrs. Wilson responded affirmatively. Commissioner Hebb asked why there is a fire hydrant at the rear of the property when the fire lane is located at the front. Mrs. Wilson responded that a fire lane is located at the rear of the adjacent property and the fire department could access the fire hydrant adjacent to the stubbed fire lane behind Goodyear, if necessary; however, the Fire Marshal stated that there will be adequate coverage for the proposed site from the front of the property. Commissioner Hebb asked if a crosswalk will be provided for handicapped parking from the handicapped ramp located on the side of the building. Mrs. Wilson responded by showing the Commissioners the location of the handicapped access from the handicapped parking spaces on the site plan. Commissioner Hebb asked why there is a handicapped ramp located on the side of the property. Mr. Schelling introduced the Civil Engineer on the project. Eddie Eckert, Civil Engineer with Goodwin & Marshall located at 2405 Mustang Drive in Grapevine, Texas, stated that due to ADA requirements, access must be granted at the front of the building. He continued in stating that the handicapped ramp could be eliminated, however, would like to keep the ramp in place for those customers who may not utilize the handicapped parking but still would need assistance to get into the parking lot without having to take a step. Chairman Wade asked the Civil Engineer in reference to the landscape plan, if the trees could be ball and burlap grown versus container grown since container grown trees do not sustain as well. Mr. Eckert responded that it has been determined by the applicant and the engineers that they will defer to the city's judgment as to what is in the best interest of the city long term and will go with the city's recommendation to do whatever is necessary. Chairman Wade stated that the city does not have any written requirements; however, container grown trees are not as sustainable without proper precautions and just as a suggestion would like to see ball and burlap grown trees planted. Mr. Eckert responded that the applicant will consult with City staff at a later date as to their recommendation. Minutes of the Planning and Zoning Commission November 8, 2011 Page 3 of 3 Mrs. Wilson followed up in stating that there is an incentive to have the trees grow, so that there is no additional expense in replacement of trees that may die. Chairman Wade opened the Public Hearing. No one came forward to speak. Chairman Wade closed the Public Hearing. It was moved by Vice Chairman McCormick to approve Item 3.1 as stated, seconded by Commissioner Bambury. Motion carried (7-0). 4.0 EXECUTIVE SESSION 4.1 The Planning and Zoning Commission shall convene into a closed executive session pursuant to Section 551.087 of the TEXAS GOVERNMENT CODE to deliberate commercial or financial information the city has received from a business prospect, and to deliberate the offer of a financial or other incentive to a business prospect, and receive legal advice from the city attorney pursuant to Section 551.071 of the TEXAS GOVERNMENT CODE regarding economic development laws and possible incentives. The Planning and Zoning Commission convened into Executive Session at 6:42 p.m. Executive Session began at 6:44 pm. Executive Session was completed at 6:59 pm. 4.2 Reconvene to Open Session Any action as a result of Executive Session regarding economic development. The Planning and Zoning Commission reconvened into Regular Session at 7:02 with no action taken. There being no further questions or discussion, Chairman Wade adjourned the meeting at 7:02 p.m. ad , Chairman eli a Kop n cording Secretary