HomeMy WebLinkAbout10/13/2011 CDC
MINUTES
THE COLONY COMMUNITY DEVELOPMENT CORPORATION
REGULAR SESSION
OCTOBER 13TH 2011
PRESENT: TeRon Lawrence - President STAFF: Pam Nelson
Lisa Leary - Secretary Keith Helms - Absent
Kathy Braby - Treasurer Kathy Neal
Stephen Sohn - Vice President
Don Beckel - Member
Dan Mahle - Member
Rolando Reyes - Member COUNCIL LIAISON: Allen Harris - Absent
1. EXECUTIVE SESSION - THE CDC SHALL CONVENE INTO A CLOSED EXECUTIVE SESSION
PURSUANT TO SECTION 551.087 OF THE TEXAS GOVERNMENT CODE TO DELIBERATE
COMMERCIAL OR FINANCIAL INFORMATION THE CITY HAS RECEIVED FROM A
BUSINESS PROSPECT, AND TO DELIBERATE THE OFFER OF A FINANCIAL OR OTHER
INCENTIVE TO A BUSINESS PROSPECT, AND RECEIVE LEGAL ADVICE FROM CITY
ATTORNEY PURSUANT TO SECTION 551.071 OF THE TEXAS GOVERNMENT CODE
REGARDING ECONOMIC DEVELOPMENT LAWS AND POSSIBLE INCENTIVES -
The board convened to Executive Session at 7:00. The regular board meeting reconvened at 7: 28 p. m.
2. ACTION TO BE TAKEN AS A RESULT OF THE EXECUTIVE SESSION -
No action was taken.
3. CITIZEN'S INPUT -
None.
4. APPROVAL OF MINUTES OF SEPTEMBER 8TH 2011-
There is a spelling error in item 41 in the description of the Overflow parking at Perryman Park - the word
"spectacular " was spelled incorrectly.
Motion to approve the minutes with the spelling correction - Braby; second - Leary; motion passes with all
ayes.
5. REVIEW AND CONSIDERATION OF A CONTRACT WITH DUNKIN, SIMS & STOFFELS FOR
DESIGN SERVICES FOR UPGRADES TO CARR/CHAPMAN, DAVE COWAN AND FRIENDSHIP
PARKS-
Pam informed the board that because of Keith's extended leave, Dunkin Sims & Stoffels will prepare the
design and construction documents for the upgrades to these parks and they will also be involved in the
public meetings with the neighborhoods. The total budgetfor this is $23,200; there is money in the park
improvement fiend left over fr°orn other projects to cover this.
Dennis Sims told the board the construction documents should be ready at the beginning of the year so we
can bid the project at that time, with completion of the project at the end of May. Pam said we hope to be
able to have designs ready from playground manufacturers and present them to the neighborhoods before
January, but that will be a challenge with the holiday season approaching.
Motion to approve the contract with Dunkin, Sims & Stoffels - Beckel; second- Mahle; motion passes.
6. DISCUSSION OF THE APPROVED 2011-2012 BUDGET -
• The $150, 000 that is transferred to the general fund that helps with maintenance expenses at Five
Star is now being transferred to the newly formed Parks Fund
• The estimated sales tax does include funds fi°om the Williams Sonoma economic development
agreement
• The transfer out to the parks fund is for the board's portion of funding for employees salaries - Pam,
Kathy, Trail Maintenance Worker, and Irrigator
• The transfer out to the general debt is for the Hawaiian Falls Parking Lot
• Overhead - all departments are being charged back fixed costs
• Overhead - Finance - this is for the board's portion of the Accountant's salary
• Park Maintenance - $15, 000 to the parks fund to help pay for maintenance on the trails and in the
parks
7. BOARD TO PROVIDE DIRECTION TO STAFF REGARDING FUTURE AGENDA ITEMS -
Pam said that some of the other boards and City Council have this on their agendas; it gives the board the
opportunity to request that an item that comes up during discussions be put on the next agenda.
8. RECEIVE UPDATE FROM STAFF AND DISCUSS THE FOLLOWING ITEMS -
FINANCIAL STATEMENTS -
Sales tax was up again; we should make our revenue projection for the year.
PARK IMPROVEMENT PROJECTS -
The pavilion project at Stewart Creek Park is finished. The new pavilions look great.
Improvements to Dave Cowan, Carr/Chapman, and Friendship parks will begin soon.
KIDS COLONY II -
Lisa said there is an organizational meeting on Oct. 2e with the Kids Colony Task Force to discuss ways to
get people involved and fundraising ideas. Lisa will get news releases published and a sign will be placed at
the park. CDC Board members are invited to attend also.
FIRE DEPARTMENT 9-11 MEMORIAL PROJECT -
The Fire Department was able to secure a steel beam from the World Trade Center Towers. Chief Thompson
is working on plans for a memorial and he is getting cost estimates also. There is an architect in the city who
has offered his services to design a memorial. They are considering selling brick pavers. There are
rules/restrictions required to display the beam - it has to be available 24 hours/day and it can't be enclosed
in a glass case. Chief Thompson also wants to display "The General" fire truck.
FAMILY FRIGHT NIGHT -
This event is at Stewart Creek Park on Oct. 22 d & 23"d. There are 65 campsites, but only 2 remain to be
taken. A new contest this year is for families to bring in non perishable food- the family that brings in the
most will win free entry into next year's event. This contest kicks off the "Food 4 Families Food Drive
AMERICAN HEROES -
This event is on Saturday, Nov. 12`x' at Five Star. Events for the day include a car show, 5K & IOK runs,
silent auction, carnival, vendor expo, the group "Bowling For Soup " will perform, and the day ends with
fireworks. The Wall That Heals will also be here for this event.
'IC MAKE A DIFFERENCE DAY -
Joe Perez, from the Community Image Department is heading up this event. On Saturday, Oct. 22"~ people
-olll meet at Lions Club Park to find out what work is planned for the day; it could be picking up trash along
the shoreline trail or in parks or there may be some work in neighborhoods that will be done.
There being no further business to discuss, the meeting was adjourned at 8:15 p.m.
} i 1 o
Kathy Neal, ecording Secretary TeRnn La'Nrefice, President