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Home My WebLink About06/23/2011 MINUTES CITY OF THE COLONY LIBRARY BOARD JUNE 23, 2011 A REGULAR SESSION of the LIBRARY BOARD of the City of The Colony, Texas, was called to order by Chair Gehrke at 7:06 p.m. PRESENT: Sandi Gehrke Place 1 Diana Kruzich Place 2 Frederick Rushing Place 3 Nicole Rodriguez-Terrell Place 4 Joanna Krueger Place 5 Jade Kelly Place 6 ABSENT: Sue Parks Place 7 (business) STAFF: Joan Sveinsson Library Director Jeannie Baellow Recording Secretary 1. Citizen Input. None. 2. Consider approval of the minutes of the May 26, 2011 Regular Session. Vice-Chair Rushing moved to approve the minutes as presented. Member Kruzich seconded the motion and the motion passed unanimously. 3. Discussion and reports regarding implementation of Library Board 2011 Goals and projects. a. Policy Review. No report. b. Increase awareness of state and national library legislative issues. No report. c. Customer and community surveys. Director Sveinsson reported that Electronic Resources Librarian Cary Cox is continuing to research the feasibility of pop-up surveys and potential costs of online surveys. d. Board presence at TCPL events and participation in TCPL public relations activities. No report. e. TCPL 2012 30th anniversary celebration. The next meeting of the committee is scheduled for June 30tH f. Library visits. No report. 4. Receive update and discuss the following Friends of the Library activities: a. FOTCPL-sponsored Summer Family Fun Night. Director Sveinsson reported that this summer's fun night, FOTCPL PRESENTS! magician, ventriloquist and storyteller Brett Roberts in "Dig Up a Good Book," was underway in the multi-purpose room. b. Half-priced book sale. The weeding done as part of the recent collection review, combined with a large number of donations, has resulted in an overstock of materials for sale. To clear some of the slower-moving items, a half-price sale table has been set up. The Library Board 06-23-2011 Page 2 half-price sale will run through the end of June. Remaining items will be placed in a "Bag of Books" sale which includes a canvas TCPL bag and all the books it can hold for $4.00. c. FOTCPL-sponsored July 2011 Library events. FOTCPL PRESENTS! the Read to Me finale with Sandy Shrout and her puppets on July 29tH FOTCPL is providing sponsorship of all of the Library's film programs for the next year through the funding of the $410 renewal of the Library's movie license. 5. Receive update from staff and discuss the following items: a. Public Relations Events and Programs: i. National Audiobook Month prize drawing. Throughout June, cardholders may enter a drawing for an MP3 player each time they check out an audiobook; cardholders who download audiobooks may submit their entries online. ii. Mango Languages Promotion. This electronic resource offers TCPL cardholders online instruction in 34 foreign language and 14 ESL courses. Throughout June, entries may be dropped at the Circulation desk for a prize drawing for Mango items such as t-shirts, mugs, and totes. iii. Summer reading incentive clubs and program. Director Sveinsson reported the registration totals for each of the clubs as of 4 p.m. June 23rd, as well as the attendance for each of the programs: ➢ Summer Reading Club (1St - 5th grade) - 268 ➢ Read To Me (preschool) - 121 ➢ Teen Read - 59 ➢ Adult Reading Club - 127 ➢ 6/15 kickoff: Brett Roberts, magician, ventriloquist, storyteller: 128 ➢ 6/22 Zooniversity: 143 ➢ 6/22 Sun Safety: 14 ➢ Fired up About Reading: 0 6/16: 25 0 6/23: 15 The June 29th SRC program will be presented by storyteller Shelly Tucker. iv. LISD Back 2 School Fair: August 6, 2011, 9 a.m. - 3 p.m. TCPL has been invited to participate in this event; it will be held at the Lewisville Learning Center, 1601 N. Edmonds, Lewisville. The following Board members volunteered to assist: • Vice-Chair Rushing - set-up • Member Kelly - 9 a.m. - 3 p.m. • Member Krueger - 1 - 3 p.m. v. The Colony Back 2 School Bash: August 16, 2011, 5 - 8 p.m. TCPL has a large booth at this annual event; it is normally held at the Recreation Center. The following Board members volunteered to assist: • Vice-Chair Rushing set-up 3:30 - 4:45 p.m. • Chair Gehrke - 5 - 7 p.m. • Member Kelly - 6 - 8 p.m. • Member Rodriguez-Terrell - take down at 8 p.m. Library Board 06-23-2011 Page 3 b. Legislative issues impacting TCPL services. Director Sveinsson reported that HB 3283 for the allocation of Type A (economic development) and Type B (community development) funds for library projects did not pass as the clock ran out in the Senate and the bill was not scheduled for hearing. SB 773 to extend the current state telecommunications discount program for libraries, schools, institutions of higher education, and non-profit hospitals for another four years passed. The final version of the State's budget bill HB 1 restored $2.5 million over the biennium for TexShare databases but does not include funding for the K-12 databases or for the Loan Star Libraries grants. HB 1 did restore funding for the State Law Library, but eliminated the Technology Allotment at the Texas Education Agency. Senator Shapiro has filed SB 6 reintroducing the new Instructional Materials Allotment, which may be considered in the Special Session. On the proposed amendment to HB 1 to appropriate $3 million/biennium to Loan Star Libraries grants, Representative Crownover voted Nay and Representative Solomons was absent due to another committee meeting. c. FY 2010-11 and FY 2011-12 budget considerations. Director Sveinsson reported that the Denton County Budget Office has recommended a 10% reduction in library funding for FY 2011-2012 as a result of decreased revenues and increased healthcare costs. Such action would reduce TCPL's county funding from $45,070 to $40,563, a difference of $4,507. In his weekly Council update, City Manager Powell reported that the City is "in good financial shape overall but our ability to issue debt is gone for this year and possibly next" and that "capital projects will be extremely limited... and operational costs must be held flat or below last year." Director Sveinsson reported that the Library Department's projections for FY 2010-11 and proposed budget for FY 2011-12 came in under budget targets and no mandatory cuts are required from the Library Department at this time. In response to a question from a Board member, Director Sveinsson explained that any remaining funds from this year's budget become part of the City's fund balance in the new fiscal year. She will attend the July 5th Pre-Council work session at which the Council budget work session schedule and process will be discussed. d. Teen Advisory panel: TAP and teen anime programs. The July 21St Teen Writer's Club meeting has been changed to "Party Write," for which the teens are planning games and activities targeted at bringing back existing members and recruiting new ones. The June 18th Halo Tournament was postponed, possibly to this fall, due to the lack of J.R.O.T.C. volunteers to provide security. Reference Librarian Kate Margolis is taking over the staff liaison duties for the Anime Club. e. Praxair Grant application and Teen Writers Club project. Director Sveinsson reported that no response to the grant application has yet been received and staff has decided to save the concept of a summer writing club for upper elementary school students for the future. Library Board 06-23-2011 Page 4 f. Public access network: upgrade to fiber optic service. There were some issues following installation which should be resolved shortly upon implementation of additional firewall licensing. Staff workstations were unable to communicate with CASSIE, the reservation and print management system for the public access computers. As a result, the Reference 2 and Circulation 3 computers have been temporarily transferred to the public access network to allow staff to perform necessary CASSIE functions. g. Public fax service. The Library has contracted with Televend Services, Inc. for an initial 6-month trial. The company will provide a self-service public fax kiosk including equipment and supplies; all customer service is provided via the company's toll- free customer service accessible directly from the kiosk. Customers may pay by credit, debit, or a prepaid FaxCash card. FOTCPL will purchase the FaxCash cards to sell as a revenue generator. Fax charges start at $1.50 for the first page and increase in $1.00 increments per page. It is possible for the Library to make a small commission if gross monthly fax revenue exceeds $50; however, the emphasis is to provide a service that customers have been requesting frequently for quite some time. h. Review list of July Library programs. The Board members reviewed the list; highlights include: • online resource of the month: ChiltonLibrary which provides photos, diagnostics, repair procedures, maintenance schedules, wiring diagrams, recalls, and Technical Service Bulletins for specific automobiles and light trucks. • Lost in the Lake promotion through which customers may choose and keep selected paperback books. • SRC programs: ➢ July 6: Puppeteer Sandy Shrout ➢ July13: KidzScience ➢ July 20: Banjo player and storyteller Dan Gibson ➢ July 27: Magician Gerald Edmundson • Aquatic Park Manager Elise Knox will present Longfellow's WHALE Tales on July 13t", a special event for parents and preschoolers held concurrently with the SRC program for the older children. The next Board meeting is scheduled for July 28, 2011. The meeting adjourned at 8:03 p.m. Sandi Gehrke, Chair Jeannie Baellow, Secretary