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HomeMy WebLinkAbout05/12/2011 CDC MINUTES THE COLONY COMMUNITY DEVELOPMENT CORPORATION REGULAR SESSION MAY 12TH 2011 PRESENT: TeRon Lawrence - President STAFF: Pam Nelson Lisa Leary - Secretary Keith Helms Kathy Braby - Treasurer Kathy Neal Stephen Sohn - Vice President Dan Mahle - Member Don Beckel - Member COUNCIL LIAISON: Allen Harris 1. CITIZEN'S INPUT - Kathy Braby, 3919 Harbor Dr., she is a candidate for the Place 4 City Council seat in the election on May 14'", she reminded everyone who has not voted to vote on election day. 2. APPROVAL OF APRIL 14TH REGULAR SESSION MINUTES AND APRIL 14TH WORK SESSION MINUTES - Don indicated some errors that need to be corrected on the work session minutes - in the Bicycle Master Plan paragraph, last sentence, change bicycle routes to running routes, and for Bridges Cemetery the word judge needs to be added after county. In the regular session minutes, #7, it should read Dan and Stephen said they would be apart of the task force, not Don and Stephen. Kids Chase - the second sentence should read "There are no race day registrations. " Motion to approve the minutes with the noted corrections - Leary; second - Sohn; motion passes with all ayes. 3. DISCUSSION AND PROVIDE CLARIFICATION REGARDING FUNDING COMMITMENT FOR THE CULTURAL ARTS MASTER PLAN - In February, the CDC Board agreed to fund $30, 000 for a Cultural Arts Master Plan and $10, 000 of the total cost.for the Master Plan was for a statistically valid citizen survey. This was presented to City Council at their last meeting and concerns were expressed regarding the citizen survey and the cost for that, the timing of this plan, and funding for this plan. City Council also wants to know if the CDC Board will still fund one half of the master plan if the citizen survey is removed. The plan will be on the City Council agenda for their next meeting on Tuesday, May 17th. Lisa reminded the board that the consultants stressed the importance of including a citizen survey. They can do a survey for $10, 000 or they can do a scaled down version that would not be statistically valid and it would involve a lot of staff time in regards to development and tabulation of the results. There was concern from one board member who saw the City Council meeting, that the city does not have funding for this project. Allen added that the consultant's presentation of the Master Plan to the City Council was mostly about facilities and that the consultant nor a Cultural Arts Board member was present at the Council meeting to address any questions or concerns. Allen would have liked to have seen more from the consultant, but whether or not the survey is included does not sway his opinion. He is concerned about using money from the general fund for this project. Thoughts/concerns expressed by the board include - • Not sure if is worth it to spend money to do a survey • There are items in the Master Plan that won't be done for several years • This is not the right time for the Board or the City to be spending $30, 000 each for a Master Plan • The $S, 000 survey could be done using Survey Monkey though it would not be statistically balanced • If it is decided to do a survey, we need to make sure there are multiple ways people can access it so people can't say they weren't given the opportunity to complete the survey • Concern was expressed for the cost of staff time and the cost to include a survey in water bills • A notice of a survey coming can be included on the water bills • Keith reminded the board that they paid Halff Associates $3, 000 to do the CDC survey • The Cultural Arts Board has a $15, 000 budget but they have no money for capital expenditures • If City Council votes not to assist with the funding of the Master Plan, a survey could still be done so there would be guidance for the fixture • It would be beneficial to have another presentation from the consultant and to have the City Council, CDC Board and the Cultural Arts Board present • By doing a Cultural Arts Master Plan we may be able to getfunds from other sources to help with funding other projects -for example, by doing the CDC Master Plan, that helped us get some funds for the trail • The Cultural Arts Board wants a citizen survey to be included in the Master Plan but they will proceed without it by finding other ways to get citizen input • The consultant needs to understand that the Master Plan should focus on short term goals • Having a master plan in place makes it easier to know where you are going to spend your money • The Cultural Arts Board will be handicapped without having a Master Plan - we need to give the board the opportunity to be successful in what we expect them to do • We need to satisfy our concerns and City Council concerns regarding the focus of the Master Plan Motion to table the funding agreement for the Cultural Arts Master Plan until we can get additional clarification at a future meeting - Mahle; there was no second, motion failed. Motion to give clarification that CDC will fund $30, 000 for the Cultural Arts Master Plan and that $5, 000 of that amount will be for a survey - Leary; second Sohn; members Beckel, Leary, Sohn, and Lawrence voted yes and members Braby and Mahle voted no, motion passes. 4. REVIEW AND CONSIDER A GRANT FUNDING AGREEMENT WITH TEXAS PARKS & WILDLIFE FOR THE NATURE TRAIL AT WYNNEWOOD PARK - Last year we worked with Matthews Southwest to submit a grant application for funding the development of a Smile nature trail at Wynnewood Park near The Tribute. We were notified last August that we were awarded the grant of $200, 000. Matthews Southwest will pay the cost of the trail, but the city will administer the funds, and Matthews Southwest will maintain the trail until 2014. This is Phase S on the Shoreline Trail Master Plan. Motion to approve - Sohn, second - Mahle; motion passes with all ayes. 5. DISCUSS AND CONSIDER A DEVELOPMENT AGREEMENT WITH THE TRIBUTE PARTNERS LP FOR FUNDING AND CONSTRUCTION OF THE WYNNEWOOD NATURE TRAIL - This agreement requires The Tribute Partners to design and construct the first 3 phases of the Wynnewood Nature Trail and to provide reimbursement of grant funds from TPWD for construction of the project. An escrow account will be established and invoices will be paid from this account. Motion to approve - Beckel; second - Braby; motion passes with all ayes. 6. DISCUSS AND CONSIDER PRELIMINARY BUDGET FOR FISCAL YEAR 2011- 2012 - Pam told the board that there could be changes between now and when the final budget is approved by City Council. The money shown for park improvements is for the Historical Park Gazebo, Perryman Park Overflow Parking Area, Kids Colony Playground Phase 2, Stewart Creek Park Playground, and Image Enhancements. The board pays for %2 the cost of a GIS System; this is usually paid from the Dues/Membership line but it has been moved to a new line - Information Technology. Motion to approve - Sohn; second - Mahle; motion passes with all ayes. 7. RECEIVE UPDATES FROM STAFF AND DISCUSS THE FOLLOWING ITEMS - FINANCIAL STATEMENTS - Sales tax continues to increase and is up from this same time last year. CITY INVESTMENT REPORT - This report shows how city funds are invested; there was no discussion on this item. PEDESTRIAN BRIDGE @ BAMP - The estimated cost of the bridge is $175, 000. The board has committed $95, 000 to this project and Pam and Keith are working with Engineering to determine where the remaining funds will come from. PLAYFUL CITY USA - Pam thanked Lisa for all her work on this project, she did a great job; the plan is very professional and thorough. She also thanked Dan and Stephen for their help. Lisa was able to get the application submitted by the early submittal deadline and as a result she got some instruction on some additional information to add. STEWART CREEK PARK IMPROVEMENTS - The engineering plans for the shelters are done. The pavilion roof should be done before July 4`h and the other shelters will be installed after that. TAAF TOURNAMENT ECONOMIC IMPACT STUDY - There were 184 teams, 90 were from outside the DIFW metro area. There were 16 gyms used throughout The Colony and Carrollton, 354 games were played in 48 hours, and we used 285 staff hours and 360 volunteer hours. There were 207 confirmed hotel room nights booked in The Colony which produced $1,100 in the hotel occupancy tax and we are still getting rebates from other hotels in other cities. The tournament produced $96, 000 in revenue and after expenses and splitting the revenue with Carrollton; we had $10,362.67 in profit. RH)GEPOINTE PARK PLAYGROUND / LIGHTING - The new playground has been ordered and should be delivered to the installer by the end of May. We have some light poles that can't be used at other locations in the city, but they can be used at Slay/Baker Park, Carr/Chapman Park and Ridgepointe Park, so each of those parks will get a light installed. KIDS COLONY STORM DRAIN - Grading and hydromulching is done. The new storm drain is working well. MOVIE IN THE PARK - The movie "Shrek Forever After " will be shown at Five Star on Friday, May 13`x'. MOTHER - SON LUAU - This event is at the Aquatic Park on Saturday, June 4th There being no further business to discuss, the meeting was adjourned at 9:05 p.m. Kathy Neal, Re Lording Secretary nce, President