HomeMy WebLinkAbout03/03/05 CDC
MINUTES
THE COLONY COMMUNITY DEVELOPMENT CORPORATION
SPECIAL SESSION
MARCH 3RD 2005
PRESENT: Susan King - President (arrived 7:30) STAFF: Pam Nelson
Vicki Briggs - Member Sam Fitzgerald
John Sanders - Vice President Kathy Neal
Bunker Hill -Member
Sue Walden - Treasurer ABSENT: Richard Boyer - Excused
Don Beckel - Secretary
COUNCIL LIAISON: Allen Harris
Meeting called to order at - 7:00 p.m. John Sanders opened the meeting.
1. CITI'ZEN'S INPUT - None
2. APPROVAL OF MINUTES OF REGULAR SESSION AND PUBLIC HEARING HELD
JANUARY 20TH 2005-
Motion to approve - Briggs; Second - Walden; motion carries.
3. CONSIDERATION OF RECOGNITION OF THE YOUTH SOFTBALL ASSOCIATION
AS A CITY CO-SPONSORED LEAGUE -
Mark Wiseman, representing the newly formed The Colony Softball Association, is here to have the
association officially recognized by the city.
This is the first season for the association. Girls softball has grown from having 23 girls 3 years
ago to starting this season with 97. They will share the concession stand and fields at Five Star
with Little League. There are a lot of restrictions for girl's softball in Little League; by forming
their own association, it will allow them to play by ASA rules and host and play in tournaments.
Many cities want to have inter-league play with us. This is also a feeder program for high
school. The high school coaches are very excited about this program. Little League is also
supportive of this new league.
The association has in place a Board of Directors, Policies and Procedures, a signed Facility
Usage Agreement with the Parks & Rec. Dept, and they have a website - Thecolonysoftball.com.
Motion to recognize the Youth Softball Association as a City co-sponsored league - Beckel;
Second - Walden; motion carries.
4. DISCUSSION OF PROPOSAL AND QUESTIONS FOR THE CITIZEN SURVEY -
The board has received 3 proposals for a Citizen Survey. All proposals are very close in cost. Joan
Sveinsson, Library Director, presented some questions from a previous survey she took part in; she would
like 4B to include her when they decide on the questions to be included in the new survey. After lengthy
discussion on what each proposal will provide and the format in which the information will be
presented, the board could not decide which consultant to use. Therefore, Vicki, John, Bunker, Pam and
Sam will meet separately with each consultant and report back to the board with a recommendation.
5. CONSIDERATION OF APPROVAL OF BID FOR MEMORIAL DR. TRAIL AND
PARKWAY LANDSCAPING, AND FIVE STAR PARKING LOT LANDSCAPING -
The landscaping being proposed is similar to that along Memorial Dr. in The Legends.
Motion to approve the bid - Briggs; Second - Walden; motion carries.
6. UPDATE FROM DIRECTOR / ASST. DIRECTOR -
FINANCIAL STATEMENTS - The board reviewed the financial statements.
TRAIL LIGHTS -
We have received 2 estimates - one says we could have 12 lights and the other says we need 28 lights.
We contacted Jim Weathers, Electrical Engineer, who installed all the lights at Five Star, to see how
much it would cost for him to put a spec sheet together and go thru the bid process for us. He said he
would do that for $2, 000.00; that will come out of the operational budget, professional services. He will
supervise the bid opening, address all questions, and oversee the installation. He wants to put 400-watt
lights facing north towards the neighbors and on the backside he will put 1000-watt lights.
CIP'S -
This shows the projects the board has committed to over the next couple of years - Civic Center
furnishings, Master Plan Update, Citizen Survey, Trail Development and construction of the Civic
Center. It also shows the Board's focus on trails and the civic center.
SCOREBOARDS AT FIVE STAR -
All the new scoreboards have been installed and they do work. New scoreboards are also being installed
at the BB Owen adult fields.
AUSTIN RANCH PARK -
There is an 8 ft. wide sidewalk towards the Arbor Hills I McKamey Trail. This sidewalk crosses the street
to the soccer field which is 15-20 ft. away from the sidewalk. The east side of Arbor Hills is mostly
playing field and a walking trail. We are considering putting picnic tables in the area.
SLAY/BAKER PARK -
This project just started. Cole Construction was awarded the bid on this project.
The Special Session took a recess at 8:25 p.m. The Executive Session was called to order at 8:30 p.m.
7. EXECUTIVE SESSION
THE BOARD SHALL CONVENE INTO A CLOSED EXECUTIVE SESSION
PURSUANT TO SECTION 551.074 REGARDING PERSONNEL MATTERS
TO WIT: ASSISTANT DIRECTOR'S SALARY
The Executive Session was closed at 8:45 p.m.
8. ACTION TO BE TAKEN AS A RESULT OF THE EXECUTIVE SESSION -
Motion to adjust the Assistant Director's salary to the industry average for this position - Sanders;
Second - Beckel; motion carries.
With no further~usiness toy discuss, t. e meeting was adjourned at 8:50 p.m.
K thy Neal, ecording Secretary Susan King, Preside t