Loading...
HomeMy WebLinkAbout02/10/2011 CDC MINUTES THE COLONY COMMUNITY DEVELOPMENT CORPORATION REGULAR SESSION FEBRUARY 10TH 2011 PRESENT: TeRon Lawrence - President STAFF: Pam Nelson Lisa Leary - Secretary Keith Helms Kathy Braby - Treasurer Kathy Neal Stephen Sohn - Vice President Dan Mahle - Member Don Beckel - Member COUNCIL LIAISON: Allen Harris, Absent 1. CITIZEN'S INPUT - None. 2. APPROVAL OF MINUTES OF JANUARY 13TH 2011- 2 question was asked on the status of the overtime issue - Pam informed the board that overtime for some of the Park Maintenance staff was being charged to CDC in error; Kathy is researching this to determine the correct amount of overtime that should be charged to CDC and it should he corrected by next month. Motion to approve the minutes - Sohn; second - Braby; motion passes with all ayes. 3. PRESENTATION TO JOHN SANDERS IN HONOR OF HIS SERVICE TO THE CITY - Tonight John was recognized and presented with a plaque for his many years of service and contributions to the CDC Board, Park Board, and the city. He was instrumental in many projects and he helped improve the quality of life for residents. When he was a member of the Park Board, he helped to get the Park Dedication Ordinance established. He was part of the group that had a vision for a multi sport facility known today as Five Star. He helped develop the Trail Master Plan, CDC Master Plan and Stewart Creek Park Master Plan. In 1988 he began working with the youth football league and laid the foundation for thousands of kids to learn the sport and play in a league. He has demonstrated great leadership throughout his years serving on the Parks and CDC Boards. The board thanked him for his many years of service and dedication to the Park Board, CDC Board and the city. 4. RECEIVE PRESENTATION, DISCUSS AND CONSIDER APPROVAL OF FUNDING ONE HALF THE COST OF LIGHTING AND MASONRY UPGRADES TO THE KALEIDOSCAPE SCULPTURES AT CITY HALL (CAB) - Christi Martin informed that board that in the current structures water accumulates in the wells and that causes the lights to burn up faster. She has discovered a new LED lighted plastic flat rope that can go inside the kaleidoscope structures that will light them from top to bottom and it has a diffuser panel to help dissipate the lights and that comes with a 5 year warranty. Christi showed the board the plastic light rope and demonstrated how it works. Currently the kaleidoscapes are not lit at the top. A funding agreement will be created with the Lakeside Arts Foundation if the board agrees to help fund this upgrade. Motion to approve funding up to $1,750. 00for lighting and masonry upgrades to the kaleidoscapes - Leary; second - Mahle; motion passes with all ayes. 5. DISCUSS AND CONSIDER FUNDING SUPPORT AND SCHEDULING OF A PUBLIC HEARING FOR THE CULTURAL ARTS MASTER PLAN PROJECT (CAB) - Pam informed the board that the cost for the Master Plan came in very high but it has been reduced to $50, 000.00. However, the CAB is recommending a full range survey be added which brings the cost to $60, 000.00. Brant Shallenberger, staff liaison on the CAB says the full range survey will provide better information as it is more scientific. There was concern from board members as to where the funding would come from and on the impact it will have on neighborhood projects; Pain told the board it could come from the fund balance or money can be reallocated from other projects. She also reminded the board that a public hearing will be required if the board approves funding. Notice for the public hearing would be advertised through March 9"', on March 22"' it would be taken to City Council for their approval and then work could begin on the Master Plan in April. A Cultural Arts Master Plan was identified in the CDC Master Plan as a priority. Motion to approve funding $30, 000 for the Cultural Arts Master Plan and to include the full survey - Beckel; second - Braby; there was discussion regarding travel expenses of the consultants; motion passes with all ayes. Motion to conduct a public hearing at the March IOth CDC Board Meeting - Leary; second - Sohn; motion passes with all ayes. 6. DISCUSS CURRENT STATUS OF CAB/CDC SUB COMMITTEES (CAB/CDC) - 423 Tower Committee - There is no funding for this project, so this committee will be dissolved. Kids Colony Nameborads - The committee has met and they decided that the name boards taken from the original playground will be installed under the roof of the pavilion. This committee can now be dissolved. Stewart Creek Park - There will be a meeting in the future to discuss an entry feature, this committee will remain. Soundwalls - There is a meeting next week in the Parks & Recreation Administrative Conference Room - an email reminder will be sent. Kathy Braby volunteered to join this committee. Kaleidoscapes - This committee is still active. Arts Master Plan - Brant Shallenberger, staff liaison for the Cultural Arts Board (CAB), told the board that there will be other opportunities for them to join other committees and help with mini events that the CAB wants to have in some of the parks. He said they are planning 5 mini events as "open mike nights they will need help to determine the best park location for each event. There is a meeting in the Parks & Recreation Administration office conference room on Feb. 24'" to discuss this. Funding for these events will come from the CAB. Lisa volunteered to be on this committee. 7. RECEIVE UPDATE, DISCUSS AND CONSIDER A GRAND OPENING EVENT FOR KIDS COLONY II PLAYGROUND - A lot of the construction work is finished. The roof is on the pavilion. There is a lot of clean-up to be done from the ice and snow. Next Monday and Tuesday Bermuda sod is scheduled to be put in. There is still some work to be done on the storm drain. We will schedule another volunteer workday. We won't schedule the grand opening date yet; we will wait until more work has been done on the storm drain. We can tentatively plan for the event in April, but will discuss this again at the March meeting. No action was taken. 8. RECEIVE UPDATE FROM STAFF AND DISCUSS THE FOLLOWING ITEMS - FINANCIAL STATEMENTS - Sales tax is up slightly again. The board was reminded that this figure is actually for October sales tax. WILCOX PARK GRAND OPENING - Because of the recent bad weather we were unable to get invitations mailed out to residents for the Feb. 12'" date originally planned, so we rescheduled it for Feb. 19`". We mailed over 400 invitations. There will be a ribbon cutting and we will have a hot dog lunch. DADDY/DAUGHTER DANCE RESCHEDULE - Because of the recent bad weather, we had to reschedule this event to Feb. 18'i, at 6: 06pm and 8: 06pm. There are still a couple tickets available for each time. TAAF YOUTH BASKETBALL STATE TOURNAMENT - We are hosting this event with the city of Carrollton March 18'" - 20r". There will be at least 200 teams from the state participating. We have been working with the CVB also. Volunteers are needed. OPEN MEETING ACT TRAINING - This has been rescheduled to Feb. 28'" @ 6:30, and you can also do the training online. We are checking the schedule for the annual Type A and Type B training also. VOLUNTEER BANQUET - This has been rescheduled to Feb. 17th at the Tribute. Please contact the City Secretary's office if your attendance status has changed. There being no further business to discuss, the meeting was adjourned at 8:15 p.m. t 4 Kathy Neal, Recording Secretary TeRon"L@rence, President