HomeMy WebLinkAbout12/02/2010 CIABMINUTES
CITY OF THE COLONY
CODE ENFORCEMENT ADVISORY BOARD
DECEMBER 2ND, 2010
After determining that a quorum is present, the Code Enforcement Advisory Board of
the City of The Colony, Texas convened into a regular session which was held on
Thursday, December 2"d, 2010 at 6:30 p.m. in the Library Conference Room located
in City Hall, 6800 Main Street, The Colony, Texas, at which time the following items
were addressed:
Board Members Present: Casey Truskunas, Chairman; Lloyd Martin, Vice -
Chairman; Diane Ling; Linda VanVranken; and Ruby Lawrence
Board Members Absent: Joe Zacha and Richard Kuether
Present from Staff: Iris Browder, Brant Shallenburger, Joe Perez, Tim Miller
and Joel Marks (Council Member)
1.0 1 CALL MEETING TO ORDER
Chairman Truskunas called the meeting to order at 6:30 p.m.
12.0 1 CITIZEN INPUT I
No citizen input.
3.0 1 MINUTES
3.1 Consider approval of the minutes of the October 28th, 2010 meeting.
Board Member Lawrence moved to approve the minutes of the October 28th,
2010 meeting as written. Motion was seconded by Board Member
VanVranken. Motion carried 5-0.
4.0 1 DISCUSSION/CONSIDERATION
4.1 Receive a presentation from the Director of Managed Competition
regarding proposed ordinance revisions and the implementation of new
department policies and procedures. (Tim Miller)
Mr. Miller presented the Board with an overview of changes to the
Community Image Department. Mr. Miller explained that staff will no
longer leave door hangers at the property in return giving the property owners
two notices allowing them to have an additional 10 days to comply with the
ordinances. He explained that in total property owners will have 20 working
days to correct the violations. Next he showed the Board a flowchart which
provides each step the Officers will take in order to close out a code violation
case along with a map of the city which shows how the city will be divided
between each officer and how staff will maximize efficiency using this
method.
Mr. Miller also discussed the ordinance changes that staff had been working
on. All of the ordinances enforced by Community Image were reviewed for
accuracy, applicability, conflicting language and enforceability. Although
many of the ordinances were fine, there were several that needed to be fine
tuned by clarifying or removing conflicting or duplicated language.
Mr. Miller explained to the Board the major changes being proposed to street
numbering of buildings, storage of recreational vehicles, sanitary conditions
and tree trimming responsibility are just clarification and removing conflicting
language.
One of the major changes made to the ordinances was dealing with PODS
(portable on demand storage). They are currently prohibited by ordinance, but
the city is proposing to allow them with the following conditions: That a
permit is obtained (free of charge), only 1 POD allowed at a time for a
maximum of 7 days (not to exceed 28 days in a given year), the POD cannot
obstruct the flow of pedestrian or vehicular traffic, they must remain out of the
right of way and shall not exceed 16' in width and height. Vice Chairman
Martin was concerned about the width and said that 16' was wider than some
of the streets around town. Mr. Miller said that it was probably a typo and
Ms. Browder said she would double check on the measurement.
Board Member Van Vranken was concerned with the word "POD" since it
was a brand name and Mr. Miller informed her that he had the same concern
and let her know that staff is currently working with the city attorney to make
sure that the use of the word was not exclusive to their product.
Mr. Miller also discussed the proposed changes to solid waste disposal and
trash container locations. Staff's recommendation is to allow polycarts be
placed out for collection 24 hours before and removed 24 after pickup. Mr.
Miller also discussed the changes to the placement of the container. There
was concern by the board with the placement of the front container storage
and Mr. Miller explained that the items being discussed are just
recommendations. Mr. Miller went on to explain that staff is currently
working on modifying the bulk pickup regulations.
Mr. Miller touched very briefly on the sign ordinance and proposed changes.
He explained that prior to the approval of the ordinance it will go before
several boards, local businesses and will be presented to City Council twice
before it is approved. Ms. Browder explained that the most dramatic change
will be the placement of banners. There was some concern by the board
regarding the placement of the banners and whether they should be placed on
stakes versus on the building.
Finally, Mr. Miller informed the board that all changes and modification to the
ordinances and the process used by Community Image will be communicated
to the public through city wide newsletter, the newspaper, water bills, social
media, etc.
Meeting Adjourned at 7:38 p.m.
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Ruby La ence iremporary Chairman
Iris Browder, Community Image Manager