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HomeMy WebLinkAbout10/06/2010 CAB October 6, 20 10 The Colony City Hall, 7:02 pra CITY OF THE COLONY DENTON COUNTY, TEXAS MINUTES OF THE CULTURAL ARTS BOARD OF THE CITY OF THE COLONY October 6, 2010 A REGULAR SESSION of the Cultural Arts Board of the City of The Colony was called to order by Chair Ripperger at 7:02 pm. Present: Joan Lux Place 5 Jeff Scoggin Place 1 Laron Cheek Place 4 Kathy Costa Place 6 Casey Kidwell Place 7 Donna Arnold Place 3 Liz Ripperger Place 2 1. Citizen Input None 2. Approval of minutes of September regular session. Motion - Member Lux Second - Member Cheek Motion passed unanimously 3. Review of Lakeside Arts Center (LAC) current issues/status. No issues / status updates at this time 4. Discussion and consideration of mailbox at the Lakeside Arts Center. Staff Liaison Margolis has confirmed that the City is able to schedule and organize the cluster box for the LAC. Boxes will be sectioned out as: Suite A Suite B Suite C and Suite D. Only those who are current users of the building are able to utilize the cluster box for their organization. The Lakeside Community Theatre and The American Legion will be granted usage of two of the cluster mailbox spaces. This will leave 2 remaining box spaces for future arts organizations, who utilize the building, to apply for through the CAB. Martin Mussey, of 5520 Rock Canyon Road, inquired about how an organization might go about getting a space on the cluster box. 1 October 6, 2010 The Colony City Hall, 7:02 pm Member Cheek stated that the applicant would have to present their request to the CAB and it would have to be voted on in order to get approved usage of the cluster mailbox space; however the request would need to be made by a user of the building. Motion for Staff Liaison to move forward with designating locations in the LAC for each Suite A, B, C, D for assignment to the cluster mailbox - Member Scoggin Second - Member Lux Motion passed unanimously. 5. CAB/CDC subcommittee updates. Member Scoggin brings the Board up to date on the process and plans for the Cultural Arts Master Plan. The subcommittee will be able to pick up their submission packets at The Colony Recreation Center no earlier than the afternoon of October 13tH Member Cheek mentioned that there was a volunteer day in which Kids Colony Playground was deconstructed. The plaques and name boards are to be situated and designed in such a way as to display those items near / at the new Kids Colony Playground when it is in place in the future Subcommittees have been assigned to assist with the decision on how these items will be displayed at the new playground. Member Costa mentioned the Kaleidoscapes subcommittee meeting held on Monday, September 27th. Two locations were chosen for placement of future kaleidoscape structures: In front of the new Police Station / Courts Building upon completion and at the East Entrance to Five Star Sports Complex along Paige Rd. 6. Discussion and consideration of the Lakeside Community Theater's request for use of the Lakeside Arts Center for their 2011-2012 seasons. Chair Ripperger stated that there are several other organizations that are interested in usage of the Lakeside Arts Center. In order to ensure that all organizations are given full access to the usage of the facility CAB will advertise in the local newspaper that the CAB will be taking requests for the second half of 2011. Chair Ripperger stated that there are two groups that are grandfathered into the usage policy, LCT and American Legion that will have first choice on space requests. Chair Ripperger stated that on page 5 of 5 on the use agreement the LCT and Legion are listed as organizations with first choice of requested use of the facility. Member Scoggin recommended to the board that they rethink allowing LCT and the Legion first choice at requesting space for the LAC. 2 October 6, 20 10 The Colony City Hall, 7:02 pra Motion for Item to be tabled until November CAB meeting - Member Second - Member Costa Motion passed - Member Scoggin abstained 7. Discussion and consideration of the status of the equipment at the Lakeside Arts Center. David Swain, co-staff liaison to the CAB, suggested that a formal use agreement and procedures be put into place for usage of the city sound and lighting equipment located at the LAC. Also, a full inventory of the city sound and lighting equipment will be performed prior to the November CAB meeting. Once this is completed the room will be locked and only the staff liaison will have the key to be able to issue the equipment to CAB approved users. Motion to allow city staff co-liaisons David Swain and Lindsey Stansell to inventory the city equipment create a formal use agreement, create a formal process for requesting use of the equipment, and locking the equipment in the storage closet at the LAC - Member Arnold Second - Member Scoggin Motion passed unanimously 8. Discussion and consideration of HOT funds request by the Library and associated groups for Pirate Days. Chair Ripperger pulled this item. Library was requesting usage of HOT funds for rental of a tent, $317, for their booth at Pirate Day s of Texas. Pirate Days of Texas will provide usage of one of their tents so that there would be no need to use HOT funds for this rental. 9. Discussion of commission of municipal mural project. Member Kidwell presented the information about a possible municipal mural project located at The Colony Recreation Center south west wall. The cost for a preliminary sketch would be $250 with the final project costing up in the 10 to 20 thousand range. Several companies were researched in regard to vandalism and upkeep of the project. Christi Martin, of 5604 Longhorn Drive, wanted to reiterate her support for this project and convey that the Lakeside Arts Foundation would be more than willing to provide assistance in the fundraising for this project. 10. Discussion and consideration of request by Pirate Days of Texas for use of wireless microphones. Chair Ripperger removed herself from the room for this discussion due to her personal involvement with Pirate Days of Texas. 3 October 6, 20 10 The Colony City Hall, 7:02 pm Citizen Gina Genung on behalf of Pirate Days of Texas, asked for use of the wireless microphones. Member Arnold wanted clarification on the specific dates for usage. Member Cheek brought up the fact that The Colony Playhouse has requested use of the wireless microphones for the dates in question. Member Scoggin wanted clarification from The Colony Playhouse as they were previously granted usage of the wireless microphones at the September CAB meeting. Martin, of, on behalf of The Colony Playhouse stated that they requested the wireless microphones, however did not end up needing their usage and the wireless microphones are still in possession of the city of The Colony Parks and Recreation Department. The Colony Parks and Recreation Department will handle the exchange of the wireless microphones for usage for Pirate Days of Texas on October 15th through October 18tH Motion for Approval - Member Scoggin Second - Member Kidwell Motion passed unanimously 11. Discussion and consideration of proposal by Pirate Days of Texas that CAB use HOT funds to purchase a sound system for city use. Chair Ripperger wanted to discuss the conditions of this item. This item would need to go through the IT Board prior to being submitted to the CAB for use of HOT funds. The system would be a $3,000 used sound system selling for $850, no further details were submitted for this agenda item. Member Costa wanted clarification on the existing sound system that is being used with the city stage currently. David Swain, on behalf of The Colony Parks and Recreation Department stated that the system currently being used is more of a PA system as opposed to a full "band style" sound system. The equipment currently being used was purchased with the stage. Member Cheek recommended that Pirate Days of Texas first get with The Colony Parks and Recreation Department to check on the actual usage of the proposed system. Chair Ripperger stated that this particular "deal" is time sensitive and might not be able to sustain the "wait" required to be able to go through all of the legal obligations before presenting to the CAB for approval of HOT funds. 4 October 6, 20 10 The Colony City Hall, 7:02 pm Item was pulled. The mee ing adjourned t :OS pm ;7 iiWdsey St 11, Acting Secretary Liz ipp ger, Chair 5