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HomeMy WebLinkAbout11/08/2010 TECH November 8, 20 10 MINUTES OF THE REGULAR MEETING OF THE TECHNOLOGIES BOARD HELD ON November 8, 2010 The Regular Session of the TECHNOLOGIES BOARD of The Colony, Texas was called to order at 6:30 pm on the 8th of November, 2010 at CITY HALL, in the City Managers Conference Room, City Hall, 6800 MAIN STREET, THE COLONY, TEXAS, with the following roll call: Bill Swink present Steven Steele absent Andrew Turner present Stephen Hoffman present Lyle Snider present Tim Tomlinson absent With four out of six members present a quorum was established and the following items were discussed. 1.0 Call Meeting to Order: 6:30 P.M. Meeting called to order at 6:30. 2.0 DISPOSITION OF MINUTES Acceptance of Technologies Board Minutes for a meeting held on August 9, 2010. 3.0 CITIZEN INPUT None 4.0 AGENDA ITEMS 4.1 Discuss, consider and approve possible fiber optic connectivity paths from City Hall to 6900 Main Street, Well Site #2, and possibly 6804 Main Street. Bruce Maker, IT Manager for the City of The Colony, explained to the board that the City has purchased the building at building at 6900 Main Street and are working to get connectivity to the building in order to relocate some employees. The IT department has looked at wireless, AT&T DSL, and Time Warner cable, and fiber as options. There are three possible pathways to route the fiber due to other interests that may come up. Mr. Turner asked if the City was going to purchase the Blockbuster building. Mr. Maker said it is a possibility that has been discussed. Mr. Maker explained the three pathways and said there are currently two building that need to be connected. The City is trying to find the best possible route for the fiber to avoid future potential problems if other development should occur around these buildings. If a developer should buy the land 1 November 8, 2010 around these properties and the fiber is installed there we would have to relocate it at that time. Mr. Maker said the IT department recommends the route that does down Witt Road because of these factors. Mr. Turner asked if someone purchased the private property how this could be an issue. Mr. Maker said that a developer could potentially buy the private property. Mr. Turner asked why it is an issue because City Hall should not be in danger of being purchased. Mr. Maker said it could happen. Mr. Snider asked if the pathways are above ground. Mr. Maker said that all options are about three feet below ground. Mr. Swink asked if the widening of Main Street will affect the fiber. Mr. Maker said it will not. Mr. Snider asked what the cost will be of the three options. Mr. Maker said the cost of the yellow option is about $23,000 but he is still waiting on quotes for the blue and green routes. Mr. Swink asked if any of these will tie into a fiber ring. Mr. Maker said it could possibly be a small ring but he is not sure it will be effective. They will be splicing into the fiber at One Harris Plaza if they choose the green option. Mr. Swink asked if these will be completely new runs of fiber. Mr. Maker said they are all new and we will be splicing into the fiber that goes to One Harris Plaza. Mr. Turner asked if the recommendation Mr. Maker was looking for was choosing the fiber option and not specifically a path. Mr. Maker said that was correct. Mr. Maker explained that going with DSL will cost about $90 per month with a three year contract. Time Warner Cable does not have cable run to the building and there is not an estimate of cost at this time due to the fact that they are not sure if the City would have to pay to run the cable to the building. Wireless will cost about $8,000 and the equipment would be installed outside. We have had the wireless option installed before and in two years time it went down three times for several days while the hardware was being replaced. Mr. Hoffman asked how long ago that was. Mr. Maker said it was removed recently when the fiber was installed at One Harris Plaza. Mr. Hoffman asked where the main point of presence was located. Mr. Maker said it was at City Hall. Rebecca Lai, Finance Director for the City of The Colony, asked Mr. Maker if we will need to take this item to City Council. Mr. Maker said not at this time because the estimates are under $50,000. Lyle Snider made a motion to approve the fiber optic connectivity paths. Stephen Hoffman seconded the motion. Motion carries. 5.0 ADJOURNMENT With no further business, the meeting adjourned at 6:39 p.m. APPROVED: - ~1 Andrew urner, Chairman etty plin, Records g Secretary 2