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HomeMy WebLinkAbout10/14/2010 CDCMINUTES THE COLONY COMMUNITY DEVELOPMENT CORPORATION REGULAR SESSION OCTOBER 14TH 2010 PRESENT: Don Beckel - President STAFF: Pam Nelson John Sanders - Treasurer Keith Helms Dan Mahle - Secretary Kathy Neal Kathy Braby - Member Lisa Leary - Member ABSENT: TeRon Lawrence - Vice President COUNCIL LIAISON: Allen Harris Stephen Sohn - Member 1. CITIZEN'S INPUT - None. 2. APPROVAL OF MINUTES OF SEPTEMBER 9TH 2010- Motion to approve - Braby; second - Mahle; Abstain - Sanders; motion passed. 3. CONSIDERATION OF APPROVAL OF CONSTRUCTION CONTRACT FOR SITE WORK AND PAVILION FOR KIDS COLONY 2, PHASE 1, PLAYGROUND - Keith informed the board that six bids were received and the low bid came from Wall Enterprises. Dunkin Sims & Stoffels have reviewed work this contractor has done and is confident they are qualified to do the site workfor Kids Colony 2, Phase I, Playground. Their bid is $109,790 which is below the projected cost of $125,000. This bid does include the construction of a pavilion with a metal roof in the first phase. This contract will be presented to City Council on Oct. 19'h, upon board approval. Motion to approve the construction contract for site work and pavilion for Kids Colony 2, Phase I, Playground for $109,790 - Mahle; second - Braby; motion passes with all ayes. 4. CONSIDERATION OF APPROVAL OF PURCHASE OF PLAYGROUND EQUIPMENT FOR KIDS COLONY 2, PHASE I, PLAYGROUND - The playground equipment selected is the nature theme and will be purchased from Landscape Structures. This will be presented to City Council next weekfor their approval. A pre-construction meeting has been scheduled. The grading and concrete work should take I % months depending on the weather. The equipment will be ordered in a couple weeks and will take 4-6 weeks to be delivered. We are planning a community build and that will save us $17, 000. The money we are saving by doing a community build will allow us to add some additional equipment; the board is considering adding a boulder with a ladder and some swings - costs to be researched and presented at the next meeting. Motion to table this item was made so information regarding agenda items 5 & 6 could be discussed - Sanders; second - Leary; motion passes with all ayes. Discussion of items 5 & 6 was completed - motion to re-open item 4 - Sanders; second Mahle. Motion to purchase play equipment - Sanders; second - Leary; motion passes with all ayes. 5. RECEIVE UPDATE AND DISCUSSION OF STEWART CREEK PARK IMPROVEMENT PROJECTS- Pam gave an update on improvements in the park since the completion of the Stewart Creek Park Master Plan. Improvements include - • Refurbished and relocated the entry sign • New gatehouse signage • Demolition of the old restroom facility • Resurfaced roads • Phase I of electrical upgrades - added some security lights, transformer panel for the stage, new pedestals for RV hook-up • Replaced grills and fire-rings • Replaced some of the post and cable using recycled plastic lumber Improvements planned for 2011 include - • Continue replacing post & cable - $25, 000 • Replacingpicnic table shelters - $112,500 • Adding enclosures for the port-o-lets - $30,000 (3@ $10, 000) • Upgrading traffic signs and posts - $9,000 (80 signs) • Painting the boat dock and restroom building - $3, 000 • Roof repairs on the pavilion - $15, 000 (metal roofi • Adding more trees and irrigation - $10, 000 • Adding a permanent storage building and removing the portable storage building - $35, 000 Proposed improvements planned for the next 3-5 years include - • New trash receptacles and recycling receptacles • Dumpster enclosures • New entry feature • More picnic table shelters • Pirate Ship themed playground • Fishing Pier • More electrical upgrades • Hospitality facility Pam reminded the board that money from the Blue Sky and Tribute leases goes into the Lake Parks fund. 6. DISCUSSION AND PROVIDE DIRECTION TO STAFF ON CURRENT, PROPOSED AND APPROVED PROJECTS AND AVAILABLE FUNDING - Keith informed the board that money needs to be added to the Kids Colony fund for the storm drain; there is extra money in the following projects that can be transferred - Carr/Chapman, Friendship and Dave Cowan. The consensus of the board is to transfer the available funds from these projects to Kids Colony. 7. RECEIVE UPDATES FROM STAFF AND DISCUSS THE FOLLOWING ITEMS - FINANCIAL STATEMENTS - Sales tax is up again! The Economic Development staff is doing a great job. CAB / CDC COMMITTEE UPDATES - Cultural Arts Master Plan Committee - Lisa Leary informed the board that a scorecard has been developed for scoring RFQ's. They have received 4 proposals from firms wanting to develop the Cultural Arts Master ,Plan. The group will meet to discuss the proposals and schedule interviews. Kaleidoscape Committee - Don informed the board that the group has met and decided on 2 locations for Kaleidoscapes to be installed - the Police station and Paige Rd at the entrance to Five Star. They will meet again to discuss a plan and review the sites. Kids Colony - Pam informed the board that all the name boards have been removed. A meeting will be scheduled to discuss how they can be used in the new design. KIDS COLONY PLAYGROUND WORK DAYS - A community build will be scheduled. The contractor will do the critical components and residents can assist with fall zone materials and other items. WILCOX PARK - New playground equipment has been ordered and will be delivered by the end of October. Installation should be complete by Thanksgiving. Stephanie, the girl scout who made the redevelopment of the park her project for the Girl Scout Gold Award, is planning another electronics recycle pick-up in November, but a date and location have not yet been determined. TRAILS - The next Trail Ranger training class is on Thursday, 10-28 from 6: OOp. m. - 8:30p. m., this is the classroom portion of the training, and the outdoor training on the trial is on Saturday, 10-30 from 8: OOa.m -10:30a.m. PARKS DIVISION RESTRUCTURING - We have adjusted the responsibilities of the Park Maintenance Crew; they will focus more on the athletic facilities. The crew at Five Star has been increased and is now be responsible for all the athletic fields. The Parks Crew staff has been reduced and they are responsible for all the parks and trails. MOVIE IN THE PARK - The movie "How to Train Your Dragon " will be shown at Five Star on Friday, Oct. 22"a FAMILY FRIGHT NIGHT - This is one of our most popular events and it will take place on Saturday 10123 and Sunday 10124. The event grows every year, and this year we added more campsites as last year we had a waiting list of people wanting to attend but could not because the event sold out. We have 77 campsites and are anticipating 450 people. AMERICAN HEROES EVENT - This year the event is at Five Star and is on Saturday, Nov. 6`h. There is a full day of activities - 5K & IOK Run, Vendor Expo, Veteran's Ceremony, Car Show, SilentAuction, 3v3 Soccer Tournament, live music throughout the day, Miss Texas will be at the Veteran's Ceremony, there will be a carnival that will be there the entire weekend, and Bucky Covington from American Idle is the headline performer. There being no further business to discuss, the meeting was adjourned at 9:00 p.m. r 7 Kathy Neal, R Lording Secretary Don Beckel, resident