HomeMy WebLinkAbout06/24/10 Library
MINUTES
CITY OF THE COLONY
LIBRARY BOARD
JUNE 24, 2010
A REGULAR SESSION of the LIBRARY BOARD of the City of The Colony, Texas, was called to
order by Chair Skelton at 7:04 p.m.
PRESENT: Diana Kruzich Place 2
Frederick Rushing Place 3
Nicole Rodriguez-Terrell Place 4
Jayme Skelton Place 5
Wayne Bullard Place 6
ABSENT: Sandi Gehrke Place 1 (Personal business)
Sue Parks Place 7 (Business)
STAFF: Joan Sveinsson Library Director
1. Citizen Input.
None.
2. Consider approval of the minutes of May 27, 2010 Regular Session.
The minutes were approved as presented.
3. Discuss and consider approval of revisions and updates to the Library's Long Range
Plan.
Director Sveinsson reviewed the revisions developed so far; as the revision of the document
is still a work in progress, at Director Sveinsson's request, further discussion and
consideration was tabled to the July 2010 meeting.
4. Discuss and consider recommendation of revisions to the fee schedule.
Director Sveinsson presented the proposed revisions, which were minor changes to the
restitution fees for lost/ruined materials. The revisions will be submitted as part of the revised
City Fee Schedule for consideration by the City Council during the budget process.
It was noted that the processing fees were not proposed to change this year, but it was
suggested that they should be reviewed in 2011.
Motion to recommend the proposed revisions to the fee schedule - Bullard; second - Kruzich.
Motion passed unanimously.
5. Discussion and reports regarding implementation of Library Board goals and projects
for 2010.
a. Open Government Training.
Six of the seven Board members have completed this training.
b. Library visits.
Members Kruzich, Skelton, and Rodriguez-Terrell presented a report about their visit to
Frisco Public Library; Member Rodriguez-Terrell shared a PowerPoint of photos taken
during their tour. Areas of note included the circulation desk, computer lab, teen room,
children's area (with enclosed story time room), the large foreign language collection in the
adult collection on the 4th floor, and the drive-up service window.
Library Board 06-24-2010 Page 2
c. Board presence at TCPL events.
Director Sveinsson invited the Board members to attend Read the Movie" featuring Cirque
du Freak: the Vampire's Assistant; on July V t and the evening Summer Reading Club
program on July 15th, as well as other upcoming events, which are publicized via the
events calendar on the Library's website.
d. TCPL 2012 30th anniversary celebration.
Alyce Rufi, 5017 Middleton Circle, who is a member of The Colony History Project
Committee that works under the auspices of the Library, presented to the Board the
concept of holding a Founders Day/Old Settlers Reunion in coordination with the Library's
30th anniversary celebration. The events for both celebrations would take place during the
week of February 12-18, 2012. The members of the Board expressed support for the
concept. Member Bullard reported that he had no new information regarding musical
performances for the celebration; the concept of a Monday evening "TCPL staff
appreciation night" to be held at TCHS auditorium to include a band performance, possibly
on February 13, 2012, had previously been discussed. It was also suggested that a kick-
off event be held in the Library on the afternoon of Sunday, February 12, 2012. Board
members discussed the topic of give-away items for the celebration and will continue to
seek ideas. Member Bullard reminded the members of the previously discussed plan to
request a Mayoral proclamation for the first meeting in February 2012 to proclaim the week
of February 12 -18, 2012, as The Colony Public Library Week.
6. Receive update and discuss the following Friends of the Library activities:
a. Kroger Neighbor to Neighbor program.
Income from this fund-raiser was down significantly; the change Kroger made in the
structure of the donation program has had a negative impact. The amount of funding
available has been reduced, the funds are received annually, as opposed to quarterly in
the past, participating customers must re-link their Kroger cards to FOTCPL each year,
and the program runs for only 10 months out of the year. The new letter to use to link the
cards for the 2010-2011 donation program will be produced soon.
b. Wal-Mart grant application.
Director Sveinsson had the opportunity to apply for a Wal-Mart grant; the grants will be
awarded at Wal-Mart's "Grand Re-Opening" event on July 16th. If received the grant will
be used for shelving parts and/or furnishings.
c. Texas Book Consignments agreement.
A new fund-raising source is the agreement with Texas Book Consignments. Items that
are unlikely to sell in the on-going sale will be picked up by Texas Book Consignments for
online sales. Neighboring libraries have highly recommended this service. FOTCPL will
receive 70% of the net sales prices (after venue commission) less storage and mailing
fees.
7. Receive update from staff and discuss the following items:
a. Praxair Foundation Grant.
The three early literacy workstations, chairs, and tables have been received. The Facilities
Maintenance staff will install the power pole and assemble the furniture, after which the
workstations can be placed into service.
Library Board 06-24-2010 Page 3
b. Summer Programs and Promotions.
Director Sveinsson reviewed the list of summer reading incentive clubs, summer
programs, and the monthly promotions (Audiobook Month; Lost in the Lake; and Oldies-
But-Goodies Book Read). Initial response has been very good; registration is up over last
year and program turnout has been excellent.
c. Staffing changes.
The openings created by the departure of Renee Kirchner have been filled: Laura Klenke
has joined the staff as the part-time librarian working Sunday afternoons and Wednesday
evenings; former practicum student Lynn Gaillard is sharing Loan Star Libraries Grant-
funded temporary Youth Services Library Assistant position with Tina Martinez.
8. Review of Board meeting schedule for July and August 2010.
The consensus of the members was to move the July meeting to the 29th and to stay with the
August 26th meeting date.
The next Board meeting is scheduled for July 29, 2010.
The meeting adjourned at 8:47 p.m.
a Jay e O~elton, Chair
an L. Sveinsson, Acting Secretary