HomeMy WebLinkAbout04/24/97 Library Board MINUTES OF THE LIBRARY BOARD
OF THE
CITY OF THE COLONY
APRIL 24, 1997
A REGULAR SESSION of the Library Board of the City of The Colony
Texas, was called to order by Vice-Chair Wayne Bullard at 7:12
p.m.
Present:
Sandri Gehrke Place 1
James Althaus Place 3
Lorraine Clark Place 4
Wayne Bullard Place 6
Joan Sveinsson Library Director
Jacqie Waldrop-Hays Library Secretary
Absent: Diana Kruzich - Place 2 (Personal Business)
Jayme Skelton - Place 5 (Personal Business)
(Place 7 is currently vacant)
1. Citizen's Input.
None.
2. Consideration of Approval of Minutes of the board meeting held
March 27, 1997.
Minutes stand approved.
3. Reports:
a. Comprehensive Plan Steering Committee Representative's
Report:
Member Bullard stated that the comprehensive plan for the
city was forwarded to the Planning and Zoning Commission;
the Commission's public hearing on the plan was April 22,
1997. The Plan has now been sent to the City Council;
Council will determine whether or not there will be
another public hearing. The Committee recormended to the
City Council that a Capital Improvement Plan, which would
be the companion piece for implementing the Comprehensive
Plan's recommendations, be developed next.
b. Chairman's Report:
None
c. NTRLS System Representative's Report:
Member Althaus stated that he had nothing to report at
this time except the April newsletter had addresses listed
for grants. If anyone is interested in the newsletter or
getting on the mailing list, please contact him.
(1)
d. Library Director's Report:
1. Director Sveinsson attended the semi-annual NTRLS
system meeting. The cash reserve requirement for NTRLS is
being reinstated; the system will have five years to raise
the funds. A federated Friends of NTRLS Libraries is
being established to raise the funds; assistance from
local Friends groups will be requested. The State Library
reported a budget crunch for next year due to federal
funding requirements; this crunch will impact system
budgets.
2. Staffing:
a. Sixteen applications were received for the vacant
full-time Circulation Clerk position.
b. Advertising for the summer Circulation Clerk
position is being prepared to send to the nearby
colleges.
3. Texas Library Association Annual Conference:
Many of the presentations dealt with various aspects of
providing Internet access and other electronic
information services. The attendance of all the staff
as an In-service day went very well. Director ---
Sveinsson has been elected to serve as treasurer of the
Public Library Division of TLA.
4. Budget Work Session:
Director Sveinsson reviewed the information which she
presented at the work session. Priorities for FY 1997-
1998 were well-received; budget proposals for the
department will be based on these priorities.
5. Projects:
a. Internet grant: The April 1st implementation of
public access occurred on schedule. Staff has found
troubleshooting problems with the service to be a
challenge. Problems have been both technical and user-
caused. One donation of $25.00 has been received from
a satisfied patron.
b. Resurfacing of the public restroom walls is
complete.
c. The patio installation has been completed thanks to
the Friends of the Library. Patio furniture has been
ordered.
d. The Friends of the Library Annual Meeting, Potluck
Dinner, and Murder Mystery will be held on Saturday,
April 26, at 6:30 p.m. in the Library.
(2)
6. Planning for improved customer service:
Director Sveinsson reviewed some procedural changes the
staff is considering to improve customer service.
Renewals for patrons with small fines on their records
is the first area being considered. Patrons would be
allowed to renew by phone or in person, providing that
their total fine does not exceed $5.00.
7. In-Service Day:
Friday, May 2, 1997 the Library will be closed due to
the In-Service day.
The meeting adjourned at 8:00 p.m.
Jay~e Sk~ton, Chair
Ja~i~JW~ldrop-~ays, SeCretary
(3)