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MINUTES
CITY OF THE COLONY
LIBRARY BOARD
MARCH 25, 2010
A REGULAR SESSION of the LIBRARY BOARD of the City of The Colony, Texas, was called to
order by Chair Skelton at 7:06 p.m.
PRESENT:
Sandi Gehrke
Diana Kruzich
Frederick Rushing
Nicole Rodriguez -Terrell
Jayme Skelton
Wayne Bullard
ABSENT:
Sue Parks
STAFF:
Joan Sveinsson
1. Citizen Input.
. None.
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Place 7 (Business)
Library Director
2. Consider approval of the minutes of February 25, 2010 Regular Session.
The minutes were approved as presented.
3. Discussion and reports regarding implementation of Library Board goals and projects
for 2010.
a. Open Government Training.
Chair Skelton and Member Bullard have completed the training and have submitted their
certificates to Director Sveinsson; Members Gehrke and Kruzich attended the in-person
training for the Open Meetings segment.
b. America's Poetic Journey program.
Members Bullard, Gehrke, and Kruzich are working on this project. Member Bullard is
working on the draft of the invitation letter and will send it to Members Gehrke and Kruzich,
as well as to Director Sveinsson for review. Members Gehrke and Kruzich reported that
the refreshments would include vegetables, crackers, cookies, and bottled water; after
discussion, cheese was added to the list. Director Sveinsson suggested that the Friends
of the Library might fund the cost of the refreshments. Director Sveinsson will obtain the
health permit.
c. Library visits.
Director Sveinsson presented information about several libraries that the members might
choose to visit, including Azle (new facility opened March 2009); Bedford (current facility,
with new facility planning underway); North Richland Hills (new facility opened April 2008);
Denton South Branch (very recently renovated). Other libraries suggested for visits
included Frisco, Allen, Parr (Plano), Josey Ranch Lakes (Carrollton), Highland Park
(recently renovated), and the John and Judy Gay Library (new facility, McKinney).
d. Board presence at TCPL events.
Director Sveinsson invited the Board members to attend the Guitar Hero Tournament
(March 27, 2 p.m.), "Birth of the Blues" (March 30, 7 p.m.), and "Read the Movie" featuring
Library Board 03-25-2010 Page 2
Pride and Prejudice (April 1, 6:30 p.m.), as well as other upcoming events, which are
publicized via the events calendar on the Library's website.
e. TCPL 2012 30th anniversary celebration.
Member Bullard volunteered to send an inquiry to an FOTCPL member about a music
group contact. Discussion included space considerations for the event, the possibility of
part of the event being held in another venue or outdoors, as well as cost considerations.
4. Receive update from staff and discuss the following items:
a. Public relations events and programs.
1) Picturing America program series.
"Birth of the Blues" featuring Catherine Whiteman and sponsored by the Friends of
the Library, will be held on Tuesday, March 30, 2010, at 7 p.m.
2) 2010 Census.
The promotional bags, flying discs, and pens have arrived; the pamphlet has been
designed and sent to the printer. Upon receipt of the pamphlets, volunteers and staff
will prepare the bags for distribution. TCPL is also hosting a Census Questionnaire
Assistance Center on Sundays from 3 — 5 p.m., Wednesdays 6-9 p.m., Thursdays 7-
9 p.m., and Saturdays 10 a.m. to 2 p.m.
3) 2nd Annual Great Magazine Swap.
The Swap went very well, donors and those picking up magazines were pleased,
and very few magazines remained at the end of the Swap. Director Sveinsson
expressed appreciation for the assistance provided to Swap participants by FOTCPL
officers Wayne Bullard, Sandi Gehrke, and Mac Caldwell.
4) Spring Break Puppet -Making Workshop.
Although this workshop was not full, those who did participate truly enjoyed it. The
workshop facilitator, Sandy Shrout, extended the workshop to two hours at no
additional charge because everyone was having such a good time!
5) LISD librarians meeting.
Director Sveinsson, Youth Services Librarian Snyder, and Adult & Outreach Services
Librarian Boykin attended this meeting to promote TCPL resources for students and
faculty, as well as to gain insights on how TCPL can improve services to this part of
the community. TCPL has been asked to assist in finding a location to hold next
spring's meeting in The Colony; the location needs to be able to seat 80 at tables
and, as there is no budget for the location or food, be available for free and allow the
librarians to bring in food they have prepared for the luncheon.
6) Griffin Middle School Career/College Night.
This event went well, although the TCPL booth did not see as much activity as in
previous years. Director Sveinsson expressed appreciation for the assistance
provided by Member Bullard at the event.
b. Anticipated changes to State Library and N. Texas Regional Library System
services.
The State Library is anticipating budget reductions; among other impacts, Loan Star
Libraries Grant allocations will probably be lower next year. The State Library has started
a pilot project for Interlibrary Loan; several NTRLS libraries are participating in the pilot
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project. Eventually, the currently Interlibrary loan centers will be closed and interlibrary
loan will be handled by each library. Reference Librarian Margolis attended one
presentation regarding the pilot project in January and she recommended that TCPL not
participate in the pilot project, but wait until the process has been further tested and
refined. NTRLS will be moving to a smaller facility; staff will be increasing telecommuting
and several of the NTRLS resources (Ellison machine and dies, laminator, professional
collection) will be housed in member libraries. TCPL staff is evaluating the feasibility of
housing the NTRLS professional collection.
c. FY 09-10 and FY 2010-11 budget considerations.
Revenue projections for the City are not meeting original targets; it is likely that budget
reductions will occur.
d. Service improvements: collection development, including new electronic resources
The review of the Adult Fiction collection has been completed; Adult & Outreach Services
Librarian Boykin is beginning a review of the McNaughton (leased book) collection after
which she and Youth Services Librarian Snyder will begin the review of the Non -Fiction
collection. Two new electronic resources have been added for in -library use only: The
Book of Lists, which is the online version of the annual print publication put out by Dallas
Business Journal, and Cole Information which is the online version of the reverse directory
for the Denton County area.
The next Board meeting is scheduled for April 29, 2010.
The meeting adjourned at 8:27 p.m.
4me kelton, Chair
oan L. Sveinsson, Acting Secretary
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