HomeMy WebLinkAbout08/27/09 Library
MINUTES
CITY OF THE COLONY
LIBRARY BOARD
AUGUST 27, 2009
A REGULAR SESSION of the LIBRARY BOARD of the City of The Colony, Texas, was called
order by Chair Skelton at 7:01 p.m.
PRESENT: Sandi Gehrke Place 1
Diana Kruzich Place 2
Wanda Spears Place 3
Jayme Skelton Place 5
Wayne Bullard Place 6
Sue Parks Place 7
Place 4 is vacant.
STAFF: Joan Sveinsson Library Director
Jo Chantrill Secretary
1. Citizen's input.
None.
2. Consider approval of the minutes of July 23, 2009 Regular Session.
The minutes were approved as presented.
At this point, Member Parks arrived, the time being 7:03 p.m.
3. Discuss and consider approval of proposed Exhibit and Display Policy.
The Board reviewed the proposed policy, discussing and adding to staff recommendations fc
changes. Director Sveinsson will prepare the revised draft for discussion and consideration
the September 2009 meeting.
4. Discuss and consider approval of revisions and updates to the Library's Long Rani
Plan.
At Director Sveinsson's request, this item was tabled to the September 2009 meeting.
5. Receive and discuss Friends of The Colony Public Library President's report.
a. Membership drive.
FOTCPL President Bullard reported that FOTCPL First Vice President-Membership M
Caldwell has been very successful in securing membership renewals and in recruiting nE
members. One member converted from an annual membership to a lifetime membershl
Mr. Caldwell has arranged for FOTCPL to have a booth at the Arts & Crafts Fair at tl
Community Center on October 24tH
b. Membership communications.
FOTCPL Vice President Caldwell is keeping the membership informed of FOTCP
Library, and community events via e-mail. President Bullard contributed FOTCF
information to the Legends HOA newsletter. The officers are putting increased empha"Z
on FOTCPL visibility in the community.
c. Library support.
FOTCPL members assisted staff and volunteers at the Library's booth at the annual Ba
2 School Bash at the Rec Center. FOTCPL is providing funding in conjunction with tl
Loan Star grant funds towards the replacement of furniture for half of the Library's pub
access computers.
Library Board 08-27-2009 Page 2
Receive update from staff and discuss the following items:
a. FY 09-10 budget; Sunday hours.
The Library's FY 09-10 budget changes as reported last month were in the Preliminary
Budget; no additional changes were made to the Library's budget at the first, and possibly
only, budget work session. The budget is scheduled to be considered for adoption at the
September 21, 2009, City Council meeting. Staff is currently discussing various options
regarding staffing schedules to incorporate the new Sunday hours. The new staffing will
need to be in place before the hours are expanded.
b. Public relations events.
The Library's booth at the annual Back 2 School Bash was a success; several new cards
were issued and information was distributed to over 600 students, parents and siblings.
Staff appreciated the assistance of FOTCPL, Board, and TAP members at this event.
Director Sveinsson did not visit the schools to promote TCPL services this August, but will
make contact with schools later this fall.
TCPL staff plans to participate in the following upcoming events: Pirate Days on October
17 & 18; American Heroes: A Salute to Veterans on November 14th; and Holiday in the
Park on December 5t".
c. The Colony History Project publication.
The Colony History Project committee has released Bridges to the Future: The Pre-
Incorporation History of The Colony, Texas, which was published by FOTCPL and is now
for sale at the circulation desk for $10 per copy. The text was written by Don Beckel, with
genealogical research by Alyce Rufi; the cover photo credit goes to Technical Services
Librarian and staff liaison to the committee Megan Charters, who also served as proof-
reader and researched the proper format for the wide range of citations included in the
bibliography.
d. Furnishing for the History Corner.
Staff liaison Charters is developing the proposal for the next phase to include a computer
table, general study table large enough for working with maps, and either a bookcase or
cabinet.
e. Shelving needs.
Director Sveinsson is working on a proposal to continue next phase of reconfiguration of
the Juvenile fiction area using donated funding, probably combined with some Library
budget funds.
f. Fall programs.
Upcoming fall programs include:
• TAP (Teen Advisory Panel)'s monthly "Read the Movie" events, first Thursdays, at
6:30 p.m.
• Home Sellers Seminar, new monthly program on 2nd Wednesdays at 7 p.m.
• Teen writers group meeting monthly on 3rd Thursdays at 6:30 p.m.
• Continuing education class for day care teachers on September 17 at 7 p.m.
• "100 Million Years in North Central Texas": presented by Texas Master Naturalist
Donna Cole on September 23rd at 7 p.m.
• FOTCPL PRESENTS! Meet the Authors & Illustrators, 10 a.m. - 4 p.m., October
3rd.
• FOTCPL PRESENTS! "The Pirates Are Coming!" film festival, with film showings at
10:15 a.m., 12:15 p.m., 2:15 p.m., and 6 p.m. on October 10th.
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• "Green Cleaning and Pest Control", October 21St, at 7 p.m.
• Teen Read Week Celebration: BYOBG (Bring Your Own Board Game), hosted
TCPL TAP on October 22nd at 7 p.m.
• "Journey to Sleepy Hollow: A Fun Look at America's Past", the first in the Picturii
America program series, October 31St at 2 p.m., includes a film showing followed
a "Sleepy Hollow Costume Contest".
• "Wildscaping" presented by Texas Master Naturalist Donna Cole on November,
at 7 p.m.
• FOTCPL PRESENTS! Pictures with Santa 12-2 p.m. on December 5th
• FOTCPL PRESENTS! "The Nutcracker in a Nutshell Performed By 2 Nui
December 17th at 7 p.m.
g. Transition to new integrated library system.
The transition to the new system will kick off with three days of staff training from tl
vendor beginning on Monday, August 31St. All of the circulation temps will participate
the training on the 31St, along with the entire library staff. The transition process includ
operating with dual systems for about three weeks.
h. Loan Star Libraries Grant.
Formal approval has been received for the program revision reported last month; tl
computer furniture has been ordered and is expected to arrive the first or second week
September.
The next Board meeting is scheduled for September 17, 2009.
The meeting adjourned at 8:44 p.m.
Ja kelton, Chair
Chantrill, Secretary