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HomeMy WebLinkAbout07/23/09 Library MINUTES CITY OF THE COLONY LIBRARY BOARD JULY 23, 2009 A REGULAR SESSION of the LIBRARY BOARD of the City of The Colony, Texas, was called order by Chair Skelton at 7:00 p.m. PRESENT: Diana Kruzich Place 2 Wanda Spears Place 3 Jayme Skelton Place 5 Wayne Bullard Place 6 STAFF: Joan Sveinsson Library Director Jo Chantrill Secretary ABSENT: Sandi Gehrke Place 1 (Personal) Sue Parks Place 7 (Medical) Place 4 is vacant. 1. Citizen's input. None. 2. Minutes: a. Consideration of amending minutes of board meeting held February 26, 2009. The amended minutes were approved as presented. b. Consider approval of minutes of board meetings held April 23, and June 25, 2009. The minutes were approved as presented. 3. Discuss and consider approval of proposed Exhibit and Display Policy. At Director Sveinsson's request, this item was tabled to the August 2009 meeting. 4. Discuss and consider approval of revisions and updates to the Library's Long Ran Plan. At Director Sveinsson's request, this item was tabled to the August 2009 meeting. 5. Discuss and consider recommendation of revisions to the fee schedule. Director Sveinsson presented the proposed revisions to the Library's fee schedule, whi were minor changes to the restitution fees for lost/ruined materials. The revisions will submitted as part of the revised City Fee Schedule for consideration by the City Coun during the budget process. Motion to recommend the proposed revisions to the fee schedule - Bullard; second - Kruzic Motion passed unanimously. 6. Discuss and consider establishing meeting schedule for the remainder of 2009. The following dates were proposed for the remainder of the 2009 Library Board meetinc August 27; September 17; October 22; December 3. Motion to approve the proposed meeting schedule - Bullard; second - Kruzich. Motu passed unanimously. Library Board 07-23-2009 Page 2 Receive and discuss Friends of The Colony Public Library President's report. a. New officers. FOTCPL President Bullard reported that Mac Caldwell is now serving as FOTCPL First Vice President - Membership, Sandi Gehrke as Second Vice President - Ways and Means, Denise Meyer as Secretary, and Jan Sapp as Treasurer. b. Membership drive. Mac Caldwell has very successful in securing membership renewals, as well as in recruiting new members. c. Membership communications. FOTCPL President Bullard's column was published in The Legends HOA newsletter, which resulted in a new person joining TCPL's Writers Circle; Mac Caldwell is sending regular FOTCPL news updates and an electronic version of the FOTCPL newsletter to the members via email. Receive and discuss Library Director's report. a. Status report re: operations. 1) Teen Advisory Panel Movie Program series. The Teen Advisory Panel (PAP) is hosting a monthly program featuring book-related movies and discussion. Refreshments are being sold at the programs to help offset the cost of the movie license. FOTCPL sponsored this program series by purchasing the movie license and fronting the purchase of the refreshments. Youth Services Library Assistant Kirchner emailed teens enrolled in the summer Teen Read program to invite them to the event and received positive responses from some of the recipients. 2) Website improvements. Reference "chat" service is now offered via the "Ask Us" button on TCPL's website during the Library's open hours. This service is staffed by the back-up librarian. Reference inquiries may also be submitted via email or webform. Customers may also sign up to receive thecolonypl's news tweets via Twitter. 3) Sculpture in front of Library facility. The sculpture provided by the Community Development Corporation (CDC) in front of the Library building has received many positive comments from TCPL's customers. Board members were encouraged to express their appreciation to members of the CDC, Community Services Director Pam Nelson, and Park Development Manager Keith Helms. 4) FY 09-10 budget. Ad valorem revenues will not increase as much as had been anticipated earlier in the budget process. The Library's overtime and miscellaneous supplies line items have been reduced from the original request by $500 and $300 respectively; however, the funding for Sunday hours and the additional $5,000 for electronic resources are still being included in the preliminary budget. 5) Denton County Library funding. Denton County is facing a very tight budget for FY 09-10. The County Budget Officer presented her recommended budget on July 14t"; a reduction in library funding was included, as were reductions in other services receiving Denton County funding. Impact on County library funding for The Colony is a reduction of $6,000. 6) Improvements to public access computer network and furnishings. The replacement computers purchased came in less than budgeted; IT has received approval to use the balance of the budgeted funding, combined with funding from Library Board 07-23-2009 Pad Facilities Maintenance, to re-cable and provide improved power to the public acce computers. TCPL staff has been working on plans to replace the computer furniture for the put access network and to improve the layout of the area. The first stage of this plan ~ be implemented in conjunction with the re-cabling project. Two circular six-u workstations will be acquired using a combination of funding from the Loan S. Libraries grant, FOTCPL funds, and donations from Wal-Mart and from C Councilman and FOTCPL member Kirk Mikulec. At the same time, the referen desk will be relocated to the area in front of the Conference Room, which will provi, improved visual control of the area and improve the ability for staff to provide me confidentiality in the conduct of reference interviews 7) Netbook for in-Library use via wireless network. Director Sveinsson displayed the netbook that Electronic Resources Librarian C acquired to be used by customers within the library via the wireless connection. St will be developing proposed policies for its use. It may also be used by staff for c site public relations events. b. Status report re: grant applications and projects. 1) Loan Star Libraries Grant. The majority of the grant was used to fund the temporary, part-time Youth Servic Library Assistant position. The position hours were less than budgeted, so a Progre Revision request will be submitted, proposing that the balance of the grant funds I used to help acquire new computer furniture for one-half of the public acce workstations (in combination with funds as noted above). Verbal approval has alreal been received from the Grant Coordinator. 2) Texas Book Festival Grant. Youth Services Library Assistant Kirchner successfully completed the acquisition materials as outlined in the grant application and has submitted a draft of the fir grant report for the Library Director's review. The next Board meeting is scheduled for August 27, 2009. The meeting adjourned at 7:53 p.m. Ja kelton, Chair Chantrill, Secretary