HomeMy WebLinkAbout04/23/09 Library
MINUTES OF THE LIBRARY BOARD
OF THE
CITY OF THE COLONY
April 23, 2009
A REGQLAR SESSION of the Library Board of the City of The Colony, Texas, was called to orc
by Chaif~Skelton at 7:07 p.m.
Present: Sandi Gehrke Place 1
Diana Kruzich Place 2
Wanda Spears Place 3
Jayme Skelton Place 5
Wayne Bullard Place 6 arrived 7:32 p.m.
Joan Sveinsson Library Director
Jo Chantrill Secretary
Absent: Sue Parks Place 7 (Personal)
Place 4 is vacant.
1. Citizen's input.
None.
2. Minutes: Discuss and consider approval of minutes of the board meeting held on March 2
2009.
The minutes were approved as presented.
3. Discuss and consider approval of proposed Exhibit and Display Policy.
At Director Sveinsson's request, this item was tabled to the May 2009 meeting.
4. Discuss and consider approval of revisions and updates to the Library's Long Range Plan.
At Director Sveinsson's request, this item was tabled to the May 2009 meeting.
5. Receive and discuss The Colony Library Foundation Treasurer's report.
1) Dissolution of the Foundation.
Foundation Treasurer Bullard reported that the Foundation membership met on April 1
2009; the membership voted to dissolve the Foundation as of 12-31-09.
2) Transfer of Foundation assets to Friends of The Colony Public Library.
Foundation Treasurer Bullard reported that, per the Foundation bylaws, ownership
Foundation assets, which currently consist of the funds in the two bank accounts, sh
revert to the Friends of The Colony Public Library. The Foundation officers recommend
and the membership agreed that, upon transfer of the funds, FOTCPL investigate tl
feasibility of putting the funds into a separate, interest-bearing account for long-tei
investment towards a future library building project.
6. Receive and discuss Friends of The Colony Public Library President's report.
1) Annual meeting.
Attendance at the annual meeting was good; necessary business was conducted ai
attendees enjoyed the "W-ii Would Like You to Play" event that followed the meeting.
2) Book sales.
The on-going used book sale is so successful that the May book sale will not be held.
3) New fund-raising items.
FOTCPL has adopted a new book bag design that is selling well at $3 per bag. To me
the Library's customer needs, CD-RW discs are now being sold for $1 each.
Library Board 04-23-2009 Page 2
Receive and discuss Library Director's report.
a. Status report re: operations.
1) Girl Scout Gold Award project.
The Teen Advisory Panel (TAP) is meeting monthly and is developing by-laws for the
panel. TAP is also considering the development of a program series featuring movies
based on books.
2) Public relations events.
Support Services Clerk LeMaire and Circulation Clerk Conlee staffed a table at the
Stewart's Creek Elementary School Literacy Night on March 26t"; they issued 3 new
library cards and informed parents and students about the Library's youth programs.
Support Services Clerk Barnhart assisted TAP members in promoting the Library's
services at the Carney Elementary School Carnival.
3) Budget.
Director Sveinsson is in the process of preparing the department's budget projection
for FY 08-09 and request for FY 09-10; budget documents are due to Finance by the
end of the month.
b. Status report re: grant applications and projects.
1) Loan Star Libraries Grant.
In the temporary Youth Services Library Assistant position funded by this grant,
Renee Kirchner has provided very valuable assistance to Youth Services Librarian
Snyder in preparing for this summer's programs and reading incentive clubs.
2) Texas Book Festival Grants.
TCPL received a grant of $2,500 from the Texas Book Festival to expand and update
the juvenile audio kit collection by purchasing book/cd kits (English and bilingual).
3) We the People Bookshelf and Picturing America Art Grants.
TCPL has been awarded the We the People Bookshelf grant, which has provided 21
books related to the theme of the Picturing America Art Grant materials, which TCPL
has also been awarded. The Art grant will provide TCPL with 40 laminated art prints.
The Library staff will be developing programs to introduce the books and artworks to
the community.
Board members requests for future agenda items.
In keeping with recent legal opinions regarding the wording of agendas in relation to the Open
Meetings Act, this item will no longer appear on the Library Board agenda. If a Board member
wishes to request an item for a future agenda, that Board member may do so by contacting
Director Sveinsson directly. If using email to communicate about Library Board business,
members should not use email as a discussion format nor as a substitute for a meeting.
ie next Library Board meeting is scheduled for May 28, 2009.
le meeting adjourned at 7:55 p.m.
Ja e k Iton, Chair
Jo hantrill, Secretary