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HomeMy WebLinkAbout03/27/97 Library Board MINUTES OF THE LIBRARY BOARD OF THE CITY OF THE COLONY MARCH 27, 1997 A REGULAR SESSION of the Library Board of the City of The Colony Texas, was called to order by Chair Jayme Skelton at 7:08 p.m. Present: Diana Kruzich Place 2 James Althaus Place 3 Jayme Skelton Place 5 Wayne Bullard Place 6 Joan Sveinsson Library Director Jacqie Waldrop-Eays Library Secretary (Places 1, 4, and 7 are currently vacant) 1. citizen's Input. None. 2. Consideration of approval of minutes of the board meeting held January 23, 1997. Minutes stand approved. 3. Discussion and consideration of proposed revisions to the Meeting Room policy. The Librarian staff recommended that the policy be revised to allow reservations to be made up to 60 days in advance and to be made by telephone with confirmation by mail. Member Althaus suggested that a postmark deadline for the confirmation be established. Member Bullard moved that the changes be implemented; the motion was seconded by Member Althaus. The motion passed. 4. Discussion and consideration of proposed Internet Access policy. The Internet service will be implemented April 1, 1997. Director Sveinsson handed out pamphlets from several libraries regarding their Internet Access policies, which generally included the functions that are or are not available, limitations, assistance to patrons, responsibilities of the users, rules for use, and disclaimers. Director Sveinsson presented a draft policy for the Board's consideration. Concerns discussed included protection of the equipment and software, responsibility for supervision of children, and the impact of using filtering software. The staff is implementing as many measures as possible to protect the software and hardware. Whereas the policy places responsibility for supervision of children's use with the parents, the availability of two workstations enable the Library to provide parents with a choice. Initially, one workstation will have a more protected searching environment. Signage will inform parents of this option. Use of filtering software has some liabilities, as does not using it. The staff will need to evaluate patron response and try to meet the needs of all patrons, while maintaining an awareness of the response in public libraries nation-wide. Privacy screens will be used to reduce the risk of patrons being unwillingly exposed to what another patron is viewing. The policy refers to Child Safety on the Information Hiqhway_that is produce by the National Center for Missing and Exploiting Children. A copy will be placed at the Reference desk; 50 free copies are on order. The Library will request reproduction rights. Member Althaus moved to approve the policy as presented; The motion was seconded by Member Kruzich and passed unanimously. 3. Reports: a. Comprehensive Plan Steering Committee Representative's Report: Member Bullard stated that the plan has been forwarded to the Planning and Zoning Commission; the Planning and Zoning public hearing will be April 22, 1997. The plan will then go to the City Council; Council will determine whether or not there will be another public hearing. The Library was not a major issue but was included. The main concerns for the Library were the specification of State square footage per capita standards. Staffing and technology concerns were also noted. At this time, there is no funding in place for a Capital Improvement Plan, which would be the companion piece for implementing the Comprehensive Plan's recommendations. b. Chairman's Report: Chair Skelton reported that she and Director Sveinsson attended a presentation re: economic development sales tax. The library would be a 4-B sales tax project. There is also a 4-A sales tax and a property tax reduction that could also be helpful to the City. The Economic Development Corporation administers the programs. c. NTRLS System Representative's Report: Director Sveinsson stated that City Council will be interviewing candidates for board appointments on Monday. At least two candidates have requested the Library Board; one candidate did not specify a particular board. d. Library Director's Report: 1. The Library's new secretary is Jacqlyn Waldrop-Hays, her nickname is Jacqie and her extension is 29. 2. Circulation Clerk Mary Loehr has accepted a circulation clerk position in Flower Mound; her last day here will be Saturday March 29, 1997. The full-time position and the summer circulation clerk position will be advertised soon. 3. The Texas Library Association Annual Conference will be in Ft. Worth, April 8-12. Director Sveinsson and Reference Librarian Sapp will be attending the conference. The Library will be closed on Thursday the 10th for In-Service training to allow all the staff to attend. The Friends and Trustee day is scheduled for Wednesday the 9th, if Board members are interested in attending, contact Director Sveinsson. 4. NTRLS Internet grant: all equipment is in place and staff is preparing for April 1, 1997 implementation. 5. National Library week, April 13 - 19 celebrates "Kids Connect @ the Library." 6. Circulation staff has begun purging inactive patron records. 7. Work has begun on the public restrooms, placing new tile panelling over the wallpaper. 8. The Library patio project is underway; the ground was prepared, sand was added to level the ground, the paving stones have been installed, the lattice is up and some flowers have been planted. There is room to plant a few more bushes or trees. 9. The Friends of the Library have a Bake sale at Wal-Mart from 9:00am to 12:00 noon on Saturday March 29, 1997. There will be drawings for several items; tickets may be obtained for a 50 cent donation. The meeting adjourned at 8:23 p.m. J~q~ Waldrop-~ays, S$cretary