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HomeMy WebLinkAbout03/11/2010 CDC MINUTES THE COLONY COMMUNITY DEVELOPMENT CORPORATION REGULAR SESSION MARCH 11TH 2010 PRESENT: Don Beckel - President STAFF: Pam Nelson Stephen Sohn - Member Keith Helms - Absent John Sanders - Treasurer Kathy Neal TeRon Lawrence - Vice President Lisa Leary - Member Dan Mahle - Secretary Kathy Braby - Member COUNCIL LIAISON: Allen Harris 1. CITIZEN'S INPUT - None. 2. APPROVAL OF MINUTES OF FEBRUARY 23RD 2010 - Motion to approve - Sanders; second - Lawrence; 3. DISCUSSION OF THE STEWART CREEK PAKR MASTER PLAN AND PROVIDE DIRECTION TO STAFF REGARDING THE NEXT STAPES FOR DESIGN AND REDEVELOPMENT OF THE PARK- There is concern from a resident about the dual use of the concrete pad for the mobile stage/basketball goal. There was discussion that the size of the pad would only accommodate one basketball goal and therefore no stripes would be painted on the concrete, also a hole could be made so that a basketball goal could be put in, but it could be covered until it was put in. This issue was also discussed at the Cultural Arts Board meeting that Don, Pam and Keith attended. Don said there were no negative comments from the board about the concrete pad being used for the stage and basketball. The consensus of the board is to leave the dual use of the stage pad in the plan as it currently is. The Master Plan was presented to City Council and they are supportive of the plan. They want us to move forward with the firstphase and take care of things we can do. We have had discussions with Denton County about reconstructing the road - doing a 2inch asphalt overlay on the existing road, the parking lot by the pavilion and the parking lot in front of the restrooms, but this won't be done on the boat ramp parking lot as that would get a chip-seal coating; they estimate the cost of this to be in the $150, 000 range but it does not include the prep work that would have to be done. City staff can do some of the prep work but we would also have to use a contractor. The Public Works Dept. told us that they would help the Parks Dept. do the prep work. The road improvement is something that should be as soon as possible. Pam has been working with Commissioner Marchant and he has put this project on the county's project list so the project can be done quicker. The cost is $135, 000 and Pam said she would need to add an additional $20,000 - $30, 000 for additional roadwork; this would drain the Lake Parks fund, so to do this project, the board would have to make up the difference. The concensus of the board was make up the difference if additional funds are needed. Don, Pam and Keith also presented the plan to the Cultural Arts Board. There was much discussion about the electrical upgrades that are needed to help service the special events that are currently held at the park - Pirate Days, Liberty by the Lake, and Salute to American Heroes if that continues to take place at the park. Pam reminded the board that we have a preliminary proposal from an electrical engineer, Jim Weathers, so we would now like to review the current infrastructure in the park and determine what kind of electrical upgrades we need. The upgrades would be installed where they are planned for in the Master Plan. There was also discussion about other projects we can do in the park that are not very costly - doing an entry feature at the park entrance similar to the one at the new parking lot of the SCP trailhead and adding landscaping by the new entry feature, demolishing the old restroom building and grading the area it was located at, and finishing the post and cable with the recycled lumber. To do these projects, the board will have to assist with funding. A request was made that the board be given a list of the projects and the cost so they can determine what they want to fund. 4. DISCUSSION OF TRAPS CONFERENCE AND THE TRAIL RANGER CONSERVATION AWARD - This award was given by the Texas Recreation and Park Society (TRAPS) in recognition of the Trail Ranger program. The TRAPS Conference was held in Frisco last week; in addition to Pam and Keith attending, Don and Stephen were able to attend some of the sessions. The award will be presented at the March 22" d City Council meeting. 5. DISCUSSION OF AND SCHEDULE A PUBLIC HEARING FOR KIDS COLONY PLAYGROUND - At the April 8`" board meeting, the public will be invited to attend and give input on the concepts being considered for the Kids Colony playground. The consultants will be invited and there will be design examples on display for viewing. 6. REVIEW AND RECEIVE PRESENTATION FROM STAFF ON STREETSCAPE ENHANCEMENTS FOR FM 423 - Keith made the presentation. Jacobs is the consultant on the project. They want to capitalize on the "City by the Lake " theme. The soundwalls will have a wave pattern; the wall on the residential side will be the brick pattern and the wave pattern will be on the front or street side of the wall. Most of the walls will be 12ft. high but there may be some that are higher because of the slope of the road. At the intersection of Main St. & HWY 121, they show a big lighthouse with landscaping around it. The secondary intersections - Memorial, South Colony and North Colony - will have some enhanced paving with color. There will also be some new street lights and signal upgrades. The City will not be responsible for all the landscaping cost. TX DOT has the Green Ribbon Program and we have been in contact with their coordinator of that so we can secure some funding. There are specific things this program can fund such as using native plant material and irrigation of that material. The city cost is $1.7 million and the cost to TXDOT is $1.2 million. 7. RECEIVE UPDATE FROM STAFF AND DISCUSS THE FOLLOWING ITEMS - FINANCIAL STATEMENTS - Sales tax is still down for the year. TRAILS - Bonds were issued for $1.7 million; there will be a funding agreement with CDC and the City and payments will begin in September, 2011. The City was able to get a very low interest rate. FIVE STAR BASEBALL/SOFTBALL FIELD CONVERSIONS - We received the final bids for this project to convert one of the existing baseball fields into a softball field; the low bid is $38, 000. At a previous meeting the board agreed to pay for the project provided the cost did not exceed $50, 000. This will go to City Council for approval on March 22"d MOVIE IN THE PARK - The movie is tomorrow, March 12`h at Five Star and we are showing "Kung Fu Panda KIDS CHASE BY THE LAKE - Registration is in progress for this event that takes place on Saturday, April 17`h at Stewart Creek Park. This is the 9h year for the event. SPRING SPLASH - This event is on March 16`h at the Aquatic Park. The Hamster Water Ball will be available. SPRING EGGSTRAVAGANZA - The Easter Egg Hunt is Thursday, April P at Five Star. Tickets go on sale on March 22"d. There being no further business to discuss, the meeting was adjourned at 8:45 p.m. Kathy Neal, Re ording Secretary 11on Beckel, President