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HomeMy WebLinkAbout12/07/09 Technologies December 7, 2009 MINUTES OF THE REGULAR MEETING OF THE TECHNOLOGIES BOARD HELD ON December 7, 2009 The Regular Session of the TECHNOLOGIES BOARD of The Colony, Texas was called to order at 6:30 pm on the 7th of December, 2009 at CITY HALL, in the City Managers Conference Room, City Hall, 6800 MAIN STREET, THE COLONY, TEXAS, with the following roll call: Bill Swink present Steven Steele present Andrew Turner present Matthew Fisher present Stephen Hoffman present Beverly Jones absent Tim Tomlinson absent With Five out of seven members present a quorum was established and the following items were discussed. 1.0 Call Meeting to Order: 6:30 P.M. Meeting called to order at 6:30. 2.0 DISPOSITION OF MINUTES Acceptance of Technologies Board Minutes for a meeting held on September 1, 2009. 3.0 CITIZEN INPUT None 4.0 AGENDA ITEMS 4.1 Receive presentation from Staff for the move of Police Department Radio equipment to the Legends water tower as approved by City Council on November 17, 2009. Chris Plemons, Support Captain for the City of The Colony Police Department, explained that City Council has already approved removing and relocating the equipment but requested that the Technology Board review the plans. Captain Plemons explained the current equipment locations and the purpose they each serve. Captain Plemons said they will be removing a one hundred foot radio antenna that is currently located at the Police Department. The antenna also houses two antennas that belong to Parks and Recreation and the Fire Department. They are proposing to move these antennas to the top of the 1 December 7, 2009 Legends water tower and the repeaters that are associated with these antennas to the lower portion of the water tower. Mr. Steele asked if the water tower had been checked for ice and wind load capacity to be sure there would not be any problems for additional antennas. Captain Plemons said that the radio company doing the work has verified if will be ok. Mr. Swink asked if the tower has proper grounding in place for the antennas. Captain Plemons said the grounding infrastructure is already in place due to the other antennas that are already installed on the tower. Bill Swink made a motion to approve moving the equipment. Matt Fisher seconded the motion. Motion carries. 4.2 Receive presentation from Staff for new technologies to be utilized in the new Police Department building as follows: a. Electronic Systems General Requirements b. Access Control System c. Cabinets and Enclosures d. Electronic Control System e. Intercom and Paging System f. Touch Screen Control and Management System g. Video Surveillance System h. Uninterruptible Power System Igor Abadzic with LTS Security Engineers gave a presentation on the plans for the computer based security system for the new Police Department building. He explained the different types of controls for the different areas of the building. Mr. Abadzic went over the different components of the system including intercom and voice communication and that all of the systems will be supported by UPS. There will be one system and it will be controlled by the booking counter and the dispatch center. They will have the ability to control the system from either one or both stations. Mr. Hoffman asked if this is an upgrade to an existing system or a completely new system. Captain Plemons said this is part of the new construction. Mr. Hoffman asked how long the backup time is on the UPS. Mr. Abadzic said the time is twenty minutes. Mr. Swink asked if the power goes out will the doors open. Mr. Abadzic said the tension doors with inmates will not open. He said the other locks are not on the UPS because the loads would be too large. They would need to be opened by key. Ted Ringener, IT Specialist for the City of The Colony, asked if the egress doors will be controlled by the system. Mr. Abadzic said they will be. Mr. Ringener asked if the UPS will be able to be monitored by the network. Mr. Abadzic said it has the capabilities but it will not be for security purposes. Mr. Turner asked what the backup system will be. Mr. Ringener said they do not know what it will be yet because LTS was contracted to design a system and then we will go out for bid based on those specifications. Mr. Swink asked about the UPS sizing. Mr. Abadzic said the UPS is 7kva and each station is required to have its own UPS to power the CPU, monitor and printer. Mr. Swink asked how much bigger the new generator will be than the existing generator. Terry Gilman, Environmental and Facilities Manager for the City of The Colony, said the new generator will run one hundred percent of the new building. 2 December 7, 2009 Mr. Steele made a motion to approve the design of the system with the chosen vendor presenting their plans to the board at a later date. Mr. Swink seconded the motion. Motion carries. 5.0 ADJOURNMENT With no further business, the meeting adjourned at 7:07 p.m. APPROVED: A45 PGL, AndreV Turner, Chairman Betty Pa lin, Recordin Secretary 3