HomeMy WebLinkAbout01/28/10 Library
MINUTES
CITY OF THE COLONY
LIBRARY BOARD
JANUARY 28, 2010
A REGULAR SESSION of the LIBRARY BOARD of the City of The Colony, Texas, was callec
order by Vice-Chair Gehrke at 7:09 p.m.
PRESENT: Sandi Gehrke Place 1
Diana Kruzich Place 2
Nicole Rodriguez-Terrell Place 4
Wayne Bullard Place 6
Sue Parks Place 7
ABSENT: Frederick Rushing Place 3 (Personal business)
Jayme Skelton Place 5 (Personal business)
STAFF: Joan Sveinsson Library Director
Jo Chantrill Secretary
ALSO PRESENT: Lynn Gaillard UNT SLIS Practicum student
1. Citizen Input.
None.
2. Consider approval of the minutes of December 3, 2009 Regular Session.
The minutes were approved as presented.
3. Election of officers:
a. Chair
b. Vice-Chair
The election of officers was accomplished by a single motion that included both positions.
Member Bullard moved to elect Member Skelton as Chair and Member Gehrke as Vice-Cha
Member Parks seconded the motion; the motion passed unanimously.
4. Discussion and consideration of Library Board goals and projects for 2010.
After discussing a variety of potential goals and projects, Member Bullard moved that t
following list be adopted:
• All members of the Board will complete the online Open Meetings Act Training.
• Each member of the Board will visit one other library and report back to t
membership with a review of ideas gleaned from the visit, resulting in reports from vis
to seven different libraries by the end of 2010.
• The Board members will take an active role in planning and hosting TCPL's April 2
2010, "America's Poetic Journey" program.
• Board "presence" at TCPL programs and events will be increased.
• The Board will begin planning TCPL's 30th anniversary celebration for February 2012.
Member Kruzich seconded the motion; the motion passed unanimously.
Library Board 01-28-2010 Page 2
Receive update from staff and discuss the following items:
a. Public relations events and programs.
1) Picturing America program series
The second program in this series, "You Ought to be in Pictures", was held on
January 23rd; six people attended this presentation by local photography expert and
FOTCPL member Elise Jean Knox about techniques used by great American
photographers to get great shots.
The Board discussed the roles that Board members would take in planning and
hosting the fourth program in this series, the April 22nd "America's Poetic Journey"
program. Member Bullard volunteered to draft a letter to send to "local celebs" to
invite them to participate by reading a poem at the event. Vice-Chair Gehrke
volunteered to coordinate the event committee; Members Parks and Rodriguez-
Terrell volunteered to serve on the committee. Director Sveinsson will assist
Member Bullard with information to include in the invitation and will pursue getting a
health permit for refreshments to be served at the event.
2) Pictures with Santa & Holiday in the Park
The December 5th "Pictures with Santa" was successful with 72 pictures taken for 45
families. The Fiddle Rascals provided musical entertainment for those who were
waiting their turn to pose with Santa.
Director Sveinsson, assisted by some TCPL Teen Advisory Panel members,
distributed information about the Library and the December 17th holiday puppet show
and held drawings for books during the "Holiday in the Park" event on the evening of
December 5th. Three TAP members and one TAP parent walked the parade route,
distributing information about TAP and about the holiday puppet show. The event
provided good visibility for the Library.
3) Census partnership committee.
Director Sveinsson and Reference Librarian Margolis are serving on The Colony
Census 2010 Partnership committee; the goal of the committee is to promote the
Census and to encourage residents to return their completed Census
questionnaires. The Library's efforts will include distribution of book bags designed
by Reference Librarian Margolis to TCPL visitors; the bags will contain a variety of
informational items. Those who bring their bags back on their next library visit will
receive an additional gift. The production of the bags and gifts is being funded by
the Census Bureau.
b. Grants.
1) Wal-Mart Grant
On January19th, Director Sveinsson received a call to meet with a Wal-Mart
representative at the store; the result was the surprise presentation of a $2,000 grant
which will be used for shelving and/or furnishings.
2) Texas Book Festival Grant
TCPL has submitted a grant application for $2,500 to expand and update the
juvenile audiobook collection by transitioning more titles for Books on Tape to Books
on CD and by adding more current titles in the CD format. The application was "lost"
Library Board 01-28-2010 Pa
for a time in the Austin post office; after many calls to the Texas Library Associatic
and the post office, the application was finally located and picked up by a TLA staf
member.
3) Loan Star Libraries Grant
The grant funds of $15,765 have been received.
At today's North Texas Regional Library System meeting, Director Sveinsson and
System Representative Gehrke learned that the State Library is facing budget
reductions for the current biennium which could result in a funding cut of 5%;
although the State Library is trying to protect Loan Star Libraries Grant funds, then
could be a reduction as the Loan Star Grant program is a large part of the State
Library's budget.
c. Facility and furnishings improvements.
1) Roof replacement.
The final stages of the roof replacement are underway. At this point, no further lee
have occurred. The fence is still up, which prevents the police from driving througl
on close patrol - a point of concern when it was discovered recently that a pellet g
had been fired at the window in the Youth Services Librarian's office. A police reps
was filed and the window will be replaced.
2) Replacement/refurbishment of furniture.
One of the proposed uses of the Wal-Mart grant is the refurbishment or replaceme
of the 1987-vinatge study carrel chairs.
d. Service improvements.
1) Electronic resources.
Two new 24/7 services have been added: Novelist and Career Transitions.
Novelist provides information about over 150,000 fiction titles; users can set up a
Novelist login and then set up personalized folders to save their lists. Novelist alsc
has great resources for teachers and other adults who work with children. Career
Transitions allows users to take a deeper look at their own interests and skills,
explore careers, develop an effective resume, get advice to improve job prospects,
and search for jobs. Related articles, networking resources, online course links, pl
state-specific resources for those who are unemployed are just some of the other
features available through Career Transitions.
2) Catalog search features.
Auto-Graphics, TCPL's integrated library system vendor, recently improved the
public access module Iluminar, providing the option for TCPL users to see more
information on the initial search results screen. TCPL staff had requested this
improvement and is pleased with the vendor's responsiveness.
e. CIP and New, Personnel requests FY 10-11 through FY 15-16.
Director Sveinsson reviewed the list of requests that the Library will submit.
CIP requests are: Microform Reader/Printer $9,300 (10-11); conversion to RFID
materials security and inventory control system and self-check systems $112,750 (10-11
17 public access computers (replacements) $17,000 (11-12); RFID automated book
returns (3) $44,200 (12-13); consulting services for the Five Star library facility $50,000
Library Board 01-28-2010 Page 4
(12-13); 17 public access computers (replacements) $17,000 (12-13); Five Star Library
construction $10,717,920 (14-15).
New personnel requests are: Youth Services Library Assistant (full-time) $44,064 (10-11);
Adult & Outreach Services Library Assistant (full-time) $45,364 - includes computer for
this position (11-12); Page (19 hours/week) $10,066 (11-12); Technical Services Library
Assistant (full-time) $45,364 (12-13); Circulation Clerk (19 hours/week) $14,490 (13-14);
Youth Services Librarian (full-time) $58,525 (13-14); staffing for Five Star library - number
of staff and positions to be determined based on size and layout of initial phase of facility
(15-16).
e next Board meeting is scheduled for February 25, 2010.
e meeting adjourned at 8:34 p.m.
Sandi Gehrke, Vice- Chair
Chantrill, Secretary