HomeMy WebLinkAbout01/23/97 Library Board MINUTES OF THE LIBRARY BOARD
OF THE
CITY OF THE COLONY
JANUARY 23, 1997
A REGULAR SESSION of the Library Board of the City of The Colony, Texas, was
called to order by Vice-Chair Jayme Skelton at 7:37 p.m.
Present:
Diana Kruzich Place 2
James Althaus Place 3
Jayme Skelton Place 5
Wayne Bullard Place 6
Joan L. Sveinsson Library Director
Pat Riggs, Place 1, will be submitting her resignation from the board due to changes in
her business responsibilities. Place 4 is vacant. Place 7 appointee notified Director
Sveinsson that she will not be accepting the appointment to the Library Board; Director
Sveinsson has requested that she officially notify the City Secretary of this decision.
1. Citizen's Input.
None.
2. Election of Chair and Vice-Chair.
Nominations for Chair were taken from the floor. Diana Kruzich nominated Jayme
Skelton; the nomination was seconded by Wayne Bullard. Jayme Skelton was elected
Chair by acclamation.
Nominations for Vice-Chair were taken from the floor. James Althaus nominated
Diana Kruzich, who declined the nomination. Diana nominated Wayne Bullard; the
nomination was seconded by James Althaus. WaYne Bullard was elected Vice-Chair
by acclamation.
3. Consideration of approval of minutes of the board meeting held December 19,
1996.
Minutes stand approved.
4. Review of schedule of fines and charges for recommendations to be presented to
the Fees Committee.
The Board reviewed the proposed revisions to the schedule of fines and charges.
No changes to the daily fine rate were deemed necessary at this time. The following
changes were approved for recommendation to the City Fees Committee:
a) Lower the maximum fine for videos from $15.00 to $10.00 and for AV equipment
from $ 300.00 to $150.00.
b) Raise the maximum fine from $ 5.00 to $ 8.00 for books (Easy, Juvenile, Young
Adult, Adult and Large Print Fiction, Non-fiction), cassettes, records, and
compact discs.
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c) Eliminate the special category for the Video History Project videos; all fines and
fees charged for videos would then apply to the History Project videos.
d) Raise the following lost/ruined fees:
Paperbound non-fiction books (cataloged): from $10 to $12
Hardbound non-fiction books: from $20 to $22
Adult & Large Print fiction books: from $18 to $20
Easy, Juvenile fiction, & YA fiction books: from $12 to $15
Rack paperbacks, Magazines, Vertical &
Travel File, Board Books: from $ 3.50 to $ 5
Compact Disc's: from $ 9 to $12
Children's kits: from $ 5 to $ 7
e) Raise the processing fee from $1.50 to $ 2.00 for rack paperbacks, magazines,
vertical and travel file materials, and board books.
f) Raise the partial loss charge for Adult kit cases from $ 6.50 to $ 8.00.
g) Eliminate the booking fees (for booking videos from NTRLS).
During the discussion of fees, Member Kruzich mentioned the concerns re: the
wording of the overdue notices. Patrons are often confused by the concept of the
notification fees and, if they do not read the notice carefully, tend to conclude that all
they owe is the notification fee. Director Sveinsson provided the members with copies
of the notices; these copies showed the limited amount of wording space allowed by
the software. The members discussed the wording. It was agreed that it was not
necessary to actually include the dollar amount of the notification fees, but to simply
state that overdue fines, in addition to notification fees, have been charged. Director
Sveinsson will meet with the Circulation Supervisor regarding implementation of the
Board's recommendations for revision of the notices.
5. Reports:
a. Comprehensive Plan Steering Committee Representative's Report:
Board Member Buliard reported that the Committee is continuing to work on Goals
for the Comprehensive Plan. The section regarding the Library will include reference
to state standards and the assigned service area. Mention needs to be made of the
need for adequate facility space to provide services and technology to the community.
There is still a concern re: the lack of a site for the facility.
b. Chairman's Report: None.
c. NTRLS System Representative's Report:
East Region meeting will be held at 10 a.m., Monday, February 3, 1997, at
Grapevine Public Library. The "New Roles and New Respect for Librarians in the
Information Age" workshop will be held at 8:30 a.m., Friday, February 28, 1997, at the
Roanoke Community Center. Director Sveinsson will attend both events.
d. Library Director's Report:
Staffing: The Circulation Clerk and Page positions have been filled and new
staff is in training. The Secretary position is being re-advertised.
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Internet Access: Authorization to participate in the grant project has been
secured. The two computers have been received. Arrangements are being made for
installation of the ISDN line, installation of the cables, agreement with the Intemet
service provider, and purchase of the remaining equipment.
Procedures Manual: A major revision of the department's procedures manual is
in progress.
Public Restrooms: Materials have been purchased to complete resurfacing of
the restroom walls; labor is to be provided by community service restitution workers.
Collection: Staff is shifting the non-fiction collection to optimize the space.
The Library won two items in NTRLS drawings: the print version of the Subiect
Guide to Books in Print and the CD-ROM version of Peterson's Colle,qe Guide.
The meeting adjourned at 9:05 p.m.
Ja~e Sk~lton, Chair
/-,"r-~u/~ Sve~i'~~.tary
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