HomeMy WebLinkAbout10/22/09 Library
MINUTES
CITY OF THE COLONY
LIBRARY BOARD
OCTOBER 22, 2009
A REGULAR SESSION of the LIBRARY BOARD of the City of The Colony, Texas, was called
order by Vice-Chair Gehrke at 7:48 p.m.
PRESENT: Sandi Gehrke Place 1
Diana Kruzich Place 2
Wayne Bullard Place 6
Sue Parks Place 7
ABSENT: Jayme Skelton Place 5 (Personal business)
Places 3 & 4 are vacant.
STAFF: Joan Sveinsson Library Director
1. Citizen's input.
None.
2. Consider approval of the minutes of September 17, 2009 Regular Session.
The minutes were approved as presented.
3. Receive presentation regarding proposed Plan of Action for the FY 09-10 Loan St
Libraries Grant.
Director Sveinsson reported that the staff has identified three priority projects that will I
submitted in TCPL's Plan of Action: acquisition of computer furniture to replace the remainii
half of the old workstations; acquisition of Spanish language materials; and hiring of a pa
time temporary Youth Services Library Assistant.
4. Receive and discuss Friends of The Colony Public Library President's report.
a. Membership drive update.
The Friends will have a table at the Craft Fair on October 24 to recruit new members;
new lifetime member has joined; and the officers are finalizing the draft of the nE
membership brochure.
b. Financial report.
President Bullard did not have a copy of the financial statement with him, but did rep(
that both funds are financially strong.
c. Fall FOTCPL events.
In addition to the membership drive at the October 24 Craft Fair, upcoming events inclu(
Pictures with Santa from noon to 2 p.m. on Saturday, December 5th; the Library's annu
holiday luncheon on Monday, December 7th from noon to 2 p.m. hosted by the staff for tl
volunteers, Board, and Friends for which the Friends provide the ham; and the Holid<
Puppet Show on Thursday, December 17th at 7 p.m.
5. Receive update from staff and discuss the following items:
a. Public relations events and programs.
1) Meet the Authors & Illustrators.
Director Sveinsson reported that eight authors participated and that the authors we
very appreciative of the opportunity. The author programs were a new element th
Library Board 10-22-2009 Page 2
year and were not well-attended. A number of people who stopped by the author
tables were those who were in the process of writing books themselves and were
seeking advice.
2) "The Pirates Are Coming" Film Festival & Pirate Days booth.
The film festival did not have many attendees; if TCPL puts on a film festival next
year, increased coordination with the Pirates Day committee will be sought to better
publicize the event. TCPL's Pirate Days booth was successful; 545 contacts were
recorded.
b. Facility and furnishings improvements.
1) Roof replacement.
The roof replacement is in progress; despite the heavy rains, very few leaks have
been experienced so far during the process of removing the old roofing.
2) Public computer area improvements.
The new workstation furniture acquired for half of the public computer workstations
has been installed; the power poles received for the new cabling and power were too
short (not as ordered) and were received in slightly damaged condition. Facilities
Maintenance staff created "bases" to make them work until the vendor ships
replacements. The new furniture and the new configuration of the area has been
well-received by the public and staff.
3) Phase III of improvement to layout of Juvenile area.
The shelving parts have arrived; an installation date has not yet been set.
c. Service improvements.
1) New integrated library system status.
The transition is basically complete; Iluminar is now the operational public access
catalog. Staff is reviewing the TCPL website to be sure that all links to the catalog
have been switched from the EOS WebOPAC site to the Iluminar site. Staff
continues to tweak the system to meet TCPL's needs, including some issues about
the reserves system.
2) Implementation and staff of Sunday hours.
Staffing is in place for the implementation of Sunday hours on November 1st. All
three 10 hours per week positions were filled from current temp staff: Renee
Kirchner in the librarian position; Tammy Beauchamp and Holly Martin in the
circulation clerk positions. Bookmarks announcing the new hours were placed in
packets that were distributed by city staff at the Fall Cleanup and the new hours
magnets have been received and are being distributed at the service desks as well
as at various events.
'he next Board meeting is scheduled for December 3, 2009.
'he meeting adjourned at 8:12 p.m.
Sandi Gehrke, Vice- Chair
)Joan L. Sveinsson, Acting Secretary