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HomeMy WebLinkAbout10/08/09 CDC MINUTES THE COLONY COMMUNITY DEVELOPMENT CORPORATION REGULAR SESSION OCTOBER STH 2009 PRESENT: Don Beckel - President STAFF: Pam Nelson Stephen Sohn - Treasurer Keith Helms John Sanders - Vice President Kathy Neal TeRon Lawrence - Member Lisa Leary - Member COUNCIL LIAISON: Allen Harris- Absent Debby Short - Secretary Dan Mahle - Member 1. CITIZEN'S INPUT - None. 2. APPROVAL OF MINUTES OF AUGUST 13TH 2009- Motion to approve Sanders; second - Sohn; motion passes with all ayes. 3. DISCUSSION AND CONSIDERATION OF APPROVAL OF A CONTRACT FOR DESIGN SERVICES FOR THE STEWART CREEK PARK MASTER PLAN - Pam, Keith, CDC board members Lisa and Dan, Council members Kirk Mikulec and Jeff Connelly, reviewed RFQ's submitted by consultants and picked 4 consultants to interview. Mayor McCourry and interim City Manager Tony Johnston also participated in the interviews. Jacobs Engineering was selected. Their firm is well known, they have won several awards, and they are currently working on a streetscape design for the City. The cost of their services is within the budget set by the board. They have a lot of experience working with the Corp of Engineers. They will develop a plan that has a strong mix of recreation for day to day use, will accommodate big festivals, and have a revenue strategy. They anticipate the plan will take 4 months to complete. There will be a development committee, which will include residents, to discuss concepts. Motion to approve the contract for design services for the Stewart Creek Park Master Plan - Sanders; second - Lawrence; motion passes with all ayes. 4. DISCUSS AND PROVIDE DIRECTION TO STAFF REGARDING THE CDC MASTER PLAN - Pam has received some feedback from City Council members regarding the CDC Master Plan. Pam gave the board a list of those concerns expressed by Council. Below are items the board agreed to amend with the hope of getting the plan approved by City Council - • Regarding comments about preserving the lake "viewshed " - the consultant will be instructed to reference the City's Comprehensive Plan. • Regarding the inclusion of HOA park acreage - approximately 17 acres - the consultant will be instructed to add this to the existing Neighborhood Park acreage totals. All tables and references relating to Neighborhood Park acreage throughout the Master Plan will be updated accordingly. • Regarding "Overarching Priority " and "Acquisition of Parkland and Open Space " - the consultant will be instructed to remove "Overarching Priority " when referencing parkland acquisition and acquisition of land will be lower on the priority list than upgrading existing parks. • Regarding moving the Activity Center to the Priority 2 list - the consultant will be instructed to move this from the Priority 1 list to the Priority 2 list with the understanding that if an opportunity for outside funding becomes available, its priority could be revisited. Priorities can change based on future needs or funding opportunities. • Regarding the addition of a section at the end of the plan to show a specific project list - the consultant will be instructed to add this. This section will be updated annually based on funding projections and allocations. The Board would like an annual work session with City Council prior to the budget process to discuss upcoming projects for inclusion and updates to the list each year. Pam would like the CDC Board to meet with City Council on Tuesday, Oct. 20'h, prior to their regular Council meeting, to discuss these amendments and to determine if there are any other issues regarding the Master Plan that need to be addressed; provided there are no additional changes, the changes will be given to the consultant to be updated in the Master Plan. 5. RECEIVE UPDATE FROM STAFF AND DISCUSS THE FOLLOWING ITEMS - FINANCIAL STATEMENTS - Sales tax continues to go up. THANK YOU LETTER FROM THE MAYOR - At the August 13'h CDC meeting, the board agreed to contribute an additional $50, 000 to the 2009-2010 city budget for maintenance and operations at Five Star. The letter from the Mayor expressed his appreciation as well as the other City Council members, for the board's willingness to do this. The board was appreciative of the Mayor's letter. TRAILS - Austin Ranch Trail - The trail is 99% complete. Signs need to be installed. The retaining wall looks good. Park Loop Trail -The trail is complete. The bollards need to be painted. Grass taken from medians on Paige Rd. was replanted along the trail. Shoreline Trail - There is some erosion along the trail. We have planted rye grass but we need to put sod on the areas of bare ground. STATUES- The bronze statues have been mounted on concrete pedestals at Five Star. Pam has gotten a lot of positive response about them. LITTLE LEAGUE PARKING LOT - The expansion and paving are complete. NORTH COLONY MUNICIPAL COMPLEX - KIDS COLONY - Keith met with Molly from Dunkin Sims & Stoffels regarding a master plan for the park. We will get input from residents for their ideas. We will keep the woodplanks that have names on them and figure out the best way to use them in the new design. DISC GOLF COURSE - The board was given a copy of the revised layout for the course. Buck and Chase met with the state representative of the National Disc Golf Association. He is very impressed with the layout and the park. He has already put our course layout on their website. We were going to start putting in the baskets on the Volunteer Clean-Up Day, but that is cancelled due to weather. SPECIAL EVENTS - VOLUNTEER CLEAN UP - The clean up scheduled for this weekend at Stewart Creek Park and Bill Allen Memorial Park has been cancelled due to weather. PIRATE DAYS - This event is Oct. 17-18 at Stewart Creek Park. The Mayor's Ball is Oct. 16'h FAMILY FRIGHT NIGHT - The event is Oct. 24-25 at Stewart Creek Park. There are 57 families registered but there is still room. The Colony Bass Club is having a tournament at Stewart Creek Park on Oct. 24`" VETERAN'S DAY - Salute American Heroes event is Saturday, Nov. 7th at Stewart Creek Park. The American Legion is having a 5K and a 10K run; they will use part of the shoreline trail for the IOK run. There will be fireworks at night. There being no further business to discuss, the meeting was adjourned at 8:50 p.m. lath Neal, Recording Secretary Don Beckel, President