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HomeMy WebLinkAbout09/16/09 EDC CITY OF THE COLONY DENTON COUNTY, TEXAS SEPTEMBER 16, 2009 The Regular Session of The Colony Economic Development Corporation of The Colony, Texas, was called to order at 7:00 p.m. on the 16th day of September 2009, at City Hall, 6800 Main Street, The Colony, Texas, with the following roll call: Tom Tvardzik President Present Kevin Braby Vice President Present David Peerson Treasurer Present David Smith Secretary Present Femi Omonije Member at Large Present (arrived at 7:20 p.m.) Perry Schrag Council Liaison Absent Tom Terrall Staff Present Cindi Lane Staff Present Tony Johnston Assistant City Manager Present 1.0 ROUTINE ANNOUNCEMENTS; RECOGNITIONS: Call To Order: - President Tom Tvardzik called the meeting to order at 7:00 p.m. Pledge of Allegiance to the United States Flag: - President Tvardzik led in the Pledge of Allegiance. Announcement of upcoming events and activities' New Developments: Mr. Terrall said that according to the planning department there is nothing new to report. Report of NTCAR Expo tradeshow August 26,2009: Report of NAIOP golf tournament September 9, 2009: Report of NTCAR Retail Trends Conference September 9, 2009: Mr. Terrall reported that the NTCAR Expo was very highly attended; a lot of networking took place. The NAIOP golf tournament was under attended this year. There were 104 golfers. Many talked about the current economy. The Colony EDC was at Hole 18 and handed out give-a-ways for the golfers. Citizen Input: There was no citizen input. 2.0 CONSENT AGENDA 2.1 Acceptance of cash flow projection report (Terrall) 1 These items are strictly public service announcements. No action will be taken and no direction will be given regarding these items. 2.2 Acceptance of monthly''/: cent sales tax graph (Terrall) 2.3 Acceptance of tax allocation summary for July (Terrall) 2.4 Marketing update, website statistics, and print advertising (Lane) 2.5 Approval of the minutes of the regular board meeting July 8, 2009 and joint special meeting with council July 20, 2009 (Terrall) Mr. Peerson pulled Item 2.1. Mr. Braby made a motion to accept Items 2.2 through 2.5 on the consent agenda as presented. Mr. Peerson seconded the motion and all members voted in favor. Mr. Peerson asked why there was such a variation in the interest earned from month to month on the cash flow projection. Mr. Johnston explained that most of the interest is paid quarterly. Mr. Peerson made a motion to accept Item 2.1. The motion was seconded by Mr. Smith. The motion carried with all members voting in favor. 4.1 Executive Session Pursuant to Texas Government Code Section 551.074 (1) regarding Personnel to Wit: A. Interview and deliberate the appointment, employment, duties for candidates for the position of an Interim Economic Development Director: The board went into executive session at 7:10 p.m. Reconvene to Open Session: The board came out of executive session at 9:08 p.m. 4.2 A. Action resulting from executive session regarding the appointment, employment, duties, for candidates for the position of Interim Economic Development Director: Mr. Peerson made a motion authorizing Mr. Johnston and President Tvardzik to continue to negotiate with Keri Samford a consulting agreement and an hourly rate not to exceed $55.00 plus expenses for the position of Interim EDC Director. Mr. Braby seconded the motion and all members voted in favor. 3.0 REGULAR AGENDA 3.1 Discuss and take appropriate action regarding a search firm cost sharing arrangement with the City (Johnston): Mr. Johnston said that the EDC does not have to use a search firm but if they are not satisfied with the number of applications that come in from advertizing sources than they can use the search firm as a Plan B. Mr. Johnston stated EDC Minutes September 16, 2009, Page 2 that the mayor told him that if the EDC wants to move faster on their own then that would be fine. If the EDC does not pull enough applicants then the search firm can be used but by that time the search firm to be used will already be in place. 3.2 Treasurer report (Peerson): Mr. Peerson went over a report he created showing the revenues and expenditures for three months ending June 30, 2009. He said that the interest revenue is down but everything else is within the correct percentages for this portion of the fiscal year. 3.3 Discussion of the economic development director job description (Board): President Tvardzik reviewed the fact that a subcommittee has been designated for this assignment and that if anyone has any suggestions to the job description they need to forward the suggestions to the subcommittee no later than this weekend. The subcommittee will review and decide what updating needs to be made and they will send the changes to be made to Mr. Johnston and Ms. Lane by Wednesday of next week so she can make the changes on the document and forward to the human resource department. Mr. Johnston said that the human resource department will receive the advertisement from the board, do the posting, and collect the applications. Mr. Johnston recommended that the posting have a time limit for responding and a minimum salary DOQ. 3.4 Discussion and appropriate action regarding changing the date for the November board meeting (Board): Ms. Lane said that since city hall will be closed for Veteran's Day on the board's regular meeting day the meeting would need to be moved. She suggested having the November meeting on the 18th. Mr. Peerson made a motion to move the November 11th meeting to November 18th. The motion was seconded by Mr. Smith and all members voted in favor. 3.5 Discussion regarding amended policies and procedures for advisory boards and commissions (Terrall): Mr. Terrall said that he was asked to provide the board with an updated version of the Board Policies and Procedures document that was recently adopted by the city council. Ms. Lane provided each member with a copy of the new document. President Tvardzik wished Mr. Terrall well with his future endeavors and thanked him for his service to The Colony EDC for the past nine years. ADJOURNMENT: President Tryardzik adjourned the meeting at 9:27 p.m. &i4e Cindi Lane Tom Tvardzik Recording Secretary President EDC Minutes September 16, 2009, Page 3