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HomeMy WebLinkAbout08/13/09 CDC MINUTES THE COLONY COMMUNITY DEVELOPMENT CORPORATION REGULAR SESSION AUGUST 13 2009 PRESENT: Don Beckel - President STAFF: Pam Nelson Stephen Sohn - Treasurer Keith Helms John Sanders - Vice President Kathy Neal TeRon Lawrence - Member Lisa Leary - Member COUNCIL LIAISON: Allen Harris ABSENT: Debby Short Dan Mahle Allen Harris 1. PUBLIC HEARING TO RECEIVE PUBLIC INPUT REGARDING EXPENDITURES RELATED TO THE PAVING OF THE LITTLE LEAGUE COMPLEX PARKING LOT - The Public Hearing was called to order at 7:00. The Little League parking lot is being expanded and will now connect with the Police Department parking lot. Construction is in progress. The section being paid for by CDC is under the power lines. The board's portion of the cost is $202, 000. The project is scheduled to be finished in the middle to end of September. The contractor is going to do some of the concrete work during the late night hours. The Public Hearing was closed at 7.•10 p.m 2. ACTION TO BE TAKEN AS A RESULT OF THE PUBLIC HEARING - Motion to approve the expenditures related to the paving of the Little League Complex parking lot - Sanders; second - Leary; motion passes with all ayes. 3. CITIZEN'S INPUT - None. 4. APPROVAL OF MINUTES OF MAY 14TH 2009, JUNE 11TH 2009, AND JULY 9TH 2009- Motion to approve minutes of May 14`h 2009 and June 11th 2009 - Sanders; second- Lawrence; motion passes with all ayes. Don noted errors on the July 9th minutes - the last sentence should be deleted in 98 and he did not second the motion in #10. Motion to approve the minutes of July 9`h 2009 minutes with corrections -Sanders; second- Lawrence; motion passes with all ayes. 5. DISCUSSION AND CONSIDERATION OF AN INCREASE IN THE TRANSFER TO THE GENERAL FUND FOR FIVE STAR MAINTENANCE - Recently the board agreed to transfer $75, 000 to the general fund for the next 2 years to pay for maintenance of Five Star. The board is now being asked to consider increasing that amount to help relieve some of the burden from the general fund. A suggestion was made to increase the amount by $50, 000 but some thought $25, 000 was sufficient. Motion to approve an additional $50, 000 be transferred to the general fund in the 2009-2010 budget year to be used for Five Star maintenance expenses and to re-evaluate for the 2010-2011 budget year - Lawrence; second - Sanders; Beckel, Lawrence and Leary voted yes with Sohn and Sanders voting no; motion passes. Pam said the Finance Dept. will not transfer all the money at one time, they will do 2 transfers during the year. 6. DISCUSSION OF THE CDC MASTER PLAN AND WORK SESSION WITH CITY COUNCIL - Don has been made aware of some issues City Council has with the CDC Master Plan - • The inclusion of the 2006 Citizen Survey - While this is a valid source of information for the Master Plan, there should be a statement about the current/recent economy and how it could/will have an impact on the projects the CDC Board does in the upcoming years. • Land acquisition • Excluding HOA acreage for parks • 4 -year CDC multi action plan • The Activity Center should be moved from a priority 1 item to a priority 2 item There was discussion that much of the information in the Master Plan came from the surveys mailed to residents in their utility bills, surveys completed at focus group meetings and citizen input; at this point the board can't start changing priorities. This item was tabled. 7. REVIEW AND CONSIDER PURCHASE OF BIG BELLY TRASH RECEPTICLES FOR THE FIVE STAR COMPLEX - Big Belly Solar is the sole manufacturer of solar powered trash compacting receptacles. The board was given a quote of $15,195 for 3 solar trash receptacles. This quote does not include graphics, but the manufacturer did split the shipping cost with us. They recommend we get a local vendor to do the graphics. Motion to approve the purchase of the Big Belly trash receptacles and to include wrapping for the graphics and not to exceed $17, 000.00 - Sohn; second - Lawrence; motion passes with all ayes. 8. REVIEW AND CONSIDER CHANGE ORDER FROM AMERICAN CIVIL CONSTRUCTORS FOR COMPLETION OF THE AUSTIN RANCH TRAIL - Motion to approve the change order not to exceed $92,950 - Leary; second - Sanders; motion passes with all ayes. 9. DISCUSSION AND RECEIVE UPDATE ON THE TRAIL PROJECT - Shoreline Trail -Keith said the punch list is still being worked on but it should be finished soon. The gate at the HOA park has been a problem. Keith is going to tell the contractor to increase watering of the grass so it will grow and all the bare areas have been seeded. Park Loop Trail - There was an ADA inspection last Friday. There are some issues with the ramp but they should be resolved by Tuesday. Austin Ranch Trail - The section from Saintsbury down the hill should be done by the end of next month. Plano is trying to purchase land under the easement so they can connect to the trail. 10. RECEIVE UPDATE FROM STAFF AND DISCUSS THE FOLLOWING ITEMS - FINANCIAL STATEMENTS - The July sales tax was down $8, 000.00; this was the first time in several years there has been such a significant drop in the monthly sales tax revenue. A suggestion was made for Pam to contact the local newspaper and have them do a story about CDC to explain what CDC does and why the sales tax revenue is so vital. TRAIL RANGERS - There were 18 people in the training class held last Saturday, August 8`h. There are now 41 people who have been trained as Trail Rangers and 2 of them are from Carrollton. This time the training started with the walking portion first and the class portion was done at Stans. There is a workday on Saturday, August 15`h at 8: 00 a.m. to install benches and trash receptacles along the trail; we have asked the Trail Rangers to help and the board is also welcome to help if you are available. The next Trail Ranger training class will probably be held in October. BACK TO SCHOOL BASH - This event is on Tuesday, August 18`h at the Rec. Center. It is free to residents and $5.00 for non-residents. People have to pre-register in order to participate. We anticipate a huge crowd as this event grows every year. There being no further business to discuss, the meeting was adjourned at 8:50 p.m. Kathy Neal, ecording Secretary 'Don Beckel, President