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HomeMy WebLinkAbout07/09/09 CDC MINUTES THE COLONY COMMUNITY DEVELOPMENT CORPORATION REGULAR SESSION JULY 9 2009 PRESENT: Don Beckel - President STAFF: Pam Nelson Stephen Sohn - Treasurer Keith Helms John Sanders - Vice President Kathy Neal TeRon Lawrence - Member Lisa Leary - Member COUNCIL LIAISON: Allen Harris Debby Short - Secretary Dan Mahle - Member 1. CITIZEN'S INPUT - None. 2. DISCUSSION AND CONSIDERATION OF APPROVAL OF A PROPOSAL FROM A LOCAL GIRL SCOUT TO REDEVELOP WILCOX PARK - Stephanie Aceves is working on her Gold Award which is comparable to the Eagle Scout Award, and to get that her project is to redevelop Wilcox Park. She is 17 years old and played at this park for many years. She has been asking people to sponsor the project, wants to have a garage sale and silent auction to raise funds for the project, and is doing research on grants. She has picked out playground equipment for the handicapped, older people and kids. Community involvement is a requirement, and she's confident she will have that, and she also needs a letter from the board regarding the project. She hopes to finish in September 2010. She is making plans now and told the board she would come to meetings to give them updates on the project. Pam and Keith gave her information on playground equipment and told her they would assist her with vendors and designing the park. Motion to approval the proposal to redevelop Wilcox Park - Sanders; second - Lawrence; motion passes. Allen said a donation account specifically for this project should beset up. Pam said she would do that. 3. RECEIVE UPDATE FROM BOARD MEMBERS ON RECENT EDC TRAINING AND DISCUSS AND PROVIDE STAFF WITH DIRECTION REGARDING BOARD MEMBER EMAIL ACCOUNTS AND ANY OTHER ITEMS RELATED TO THE TRAINING - Don, TeRon and Dan attended this EDC training. One of the many issues discussed at the training workshop is the issue of board member's personal email accounts being used for city business and being subject to the Open Meetings Act. The consensus of the board is to have the city's IT department setup email accounts for the board members so they can handle city business through the city server. The term "4B " is no longer used and has been replaced with "Type B 4. DISCUSSION AND CONSIDERATION OF APPROVAL OF TRAIL DEVELOPMENT AT THE TRIBUTE IN LIEU OF FEES AND OR LAND REQUIRED THROUGH THE PARK DEDICATION ORDINANCE - Through the ordinance, land can be given or they can pay fees. The trail along Lebanon has been constructed but there is no trailhead parking, that will be added at a later date. This trail is within flood plain, the trail is 10 ft. wide and the HOA will take over maintenance of the trail. Motion to approve the trail development at the Tribute - Sanders; Leary - second; motion passes. 5. DISCUSS AND SET A PUBLIC HEARING DATE FOR EXPENDITURES RELATED TO PAVING THE LITTLE LEAGUE PARKING LOT - The CDC portion is $202, 000. There will be more than 100 spaces. The public hearing will be held at the board's August meeting, August 13`'' 6. DISCUSSION AND CONSIDERATION OF APPROVAL OF AN RFQ FOR PROFESSIONAL SERVICES FOR THE DEVELOPMENT OF A STEWART CREEK PARK MASTER PLAN - There are some City Council members who think redeveloping Stewart Creek Park is a high priority. Pam said there have been more people using the park. There is $30,000 in the budget for a Master Plan. I fa traffic study is requested to be included in the RFQ that could add $10,000 - $15, 000 to the cost, but it could be included as an option. Motion to approve the RFQ for professional services for the development of a Stewart Creek Park Master Plan - Sanders; second - Mahle; motion passes. 7. DISCUSS AND PROVIDE STAFF WITH DIRECTION REGARDING CONTRIBUTING FUNDING FOR A NEW PARK MAINTENANCE FACILITY - Pam informed the board that the park maintenance building in Eastvale is not code compliant. There has been discussion about relocating the staff and equipment to the public works building and putting them in the current area occupied by Fleet Maintenance and building a new garage for Fleet Maintenance, but we have to find out how big the area is and make sure it is big enough for the park maintenance staff and their equipment. This is a high priority for City Council, but they want to know if the CDC board will help fund this. The old building would be demolished and the land could be used to make a park or it would be sold. No action was taken on this item. 8. DISCUSSION OF PRESENTATION OF THE CDC MASTER PLAN AND POSSIBLE WORK SESSION WITH CITY COUNCIL - Pam wants to present the Master Plan to City Council at their meeting on July 20`"; the consultant will give a power point presentation and Don can present the board's vision. There was discussion about having a work session with City Council prior to their meeting; Allen thinks this is a good idea and the board agreed. Pam will try to get a meeting scheduled with City Council. 9. DISCUSS AND PROVIDE DIRECTION TO STAFF REGARDING AUSTIN RANCH RETAINING WALL ESTIMATES - Keith said the change order we received was declined so the sidewalk will be put in as it was originally designed. The trail contractor has relocated out of state and will have to sub-contract the work. We anticipate a credit from the contractor. 10. DISCUSSION AND CONSIDERATION OF APPROVAL OF THE PURCHASE OF SOLAR TRASH RECEPTACLES FOR FIVE STAR - Keith saw these at the TRAPS Conference in Austin. They operate on solar power and can hold 4-5 times more trash than a 55 gallon trash can. There are indicator lights that come on when they are full, they won't compact if the door is open, the batteries last 5 years and they cost $5, 000.00. Lewisville has one unit. Keith said we would like to get one to use at Five Star as a test. Keith will get the cost for 3 units with graphics. Motion to purchase 3 solar trash receptacles when price is confirmed - Sanders; second - Sohn; motion passes. 11. DISCUSS AND PROVIDE DIRECTION TO STAFF REGARDING AUSTIN RANCH RETAINING WALL ESTIMATES - The change order we received was declined so the sidewalk will be put in as it was originally designed. The trail contractor has relocated out of state and will have to sub-contract the work. We anticipate a credit from the contractor. 12. RECEIVE UPDATE FROM STAFF AND DISCUSS THE FOLLOWING ITEMS - FINANCIAL STATEMENTS - Sales tax is up, but not much. TRAIL PROJECTS - Shoreline Trail - A walk-through was done on the shoreline trail and park loop trail. There is some geoweb showing on the shoreline trail. Neither benches nor the mile markers have been installed yet. People are parking in the new parking lot at the shoreline trail at late hours, so we may need to install a gate. LIBERTY BY THE LAKE - This was a very successful event that keeps growing every year. This year there were 713runners in the 5K run and some were from Canada, Australia and 12 other states. There were 32 entries in the parade and Eric Yang, the student from Grin Middle School who won the National Geographic Bee was the grand marshal. The crowd watching the fireworks was bigger this year. We parked at least], 000 cars and we found out people were also parking at the Stewart Peninsula Golf Course - approximately 250-300. vehicles. The Coast Guard Auxiliary was very helpful. We may need to consider setting the fireworks off from a barge if this event keeps growing. There being no further business to discuss, the meeting was adjourned at 8:15 p.m. Kathy Neal, ecording Secretary Don Beckel, President