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HomeMy WebLinkAbout08/12/09 EDCCITY OF THE COLONY DENTON COUNTY, TEXAS AUGUST 12, 2009 The Regular Session of The Colony Economic Development Corporation of The Colony, Texas, was called to order at 7:00 p.m. on the 12th day of August 2009, at City Hall, 6800 Main Street, The Colony, Texas, with the following roll call: Tom Tvardzik President Kevin Braby Vice President David Peerson Treasurer David Smith Secretary Femi Omonije Member at Large Perry Schrag Council Liaison Tom Terrall Staff Cindi Lane Staff Tony Johnston Assistant City Manager Kevin Laughlin City Attorney Present Present (arrived at 7:03 p.m.) Present (arrived at 7:02 p.m.) Present Present Absent (Business) Present Present Present Present 1.0 ROUTINE ANNOUNCEMENTS; RECOGNITIONS: Call To Order: - President Tom Tvardzik called the meeting to order at 7:00 p.m. Pledge of Allegiance to the United States Flag: - President Tvardzik led in the Pledge of Allegiance. Announcement of upcoming events and activities' New Developments: Mr. Terrall announced that there is going to be a new clubhouse built at The Tribute to be used for the new 18-hole golf course. Director September Vacation Dates: Mr. Terrall said that he was going to be out of the office on vacation from September 3-7 and September 22-28. Citizen Input: There was no citizen input. 2.0 CONSENT AGENDA 2.1 Acceptance of cash flow projection report (Terrall) 2.2 Acceptance of monthly % cent sales tax graph (Terrall) 2.3 Acceptance of tax allocation summary for July (Terrall) 1 These items are strictly public service announcements. No action will be taken and no direction will be given regarding these items. 2.4 Marketing update, website statistics, and print advertising (Lane) 2.5 Approval of the minutes of the regular board meeting July 8, 2009 and joint special meeting with council July 20, 2009 (Terrall) Mr. Smith made a motion to accept the consent agenda as presented. Mr. Peerson seconded the motion and all members voted in favor. 3.0 REGULAR AGENDA 3.1 Discussion and appropriate action regarding choosing a sub-committee for economic development director hiring process (Board): President Tvardzik asked for this item to be placed on the agenda for discussion in order to select two board members to help with the screening process. He understands that the city is currently going through the hiring process to find a new city manager. He thought it would be a good idea to think about advertising on the Texas Economic Development Council (TEDC) website and also possibly a national economic development website such as International Economic Development Council (IEDC). He asked Mr. Terrall if he had heard of any directors currently looking for a position. Mr. Terrall said that he hadn't talked with any who were looking. Mr. Johnston said he had the RFP for City Manager and ED Director broken down to make it more flexible for the ED Director requirements. The RFP went to several companies and two have responded so far and the deadline is August 271h. Mr. Johnston said that he would serve as the interim economic development director until the new city manager is hired and able to hire department directors. The sub- committee's job is to screen the applications, do some interviewing and narrow down the applicants. The remaining applicants may interview with the entire board and the top two would be interviewed by the new city manager. The new city manager probably will not be in place until February or March according to Mr. Johnston. Mr. Johnston also mentioned that he is looking at two people to possibly serve as an interim ED Director and he would bring this to the board for them to consider. President Tvardzik asked for volunteers to serve on the sub-committee. Mr. Omonije and Mr. Smith both volunteered. The board discussed pooling questions from the other board members to use for the interviewing. There was discussion of whether or not to post the job opening nationally as well as within the state of Texas. The board was curious to know from Mr. Terrall how easy or difficult it was for him to learn about the 4A laws since he came from out of state. Mr. Terrall said that it was not very difficult and that he studied the Economic Development Act and talked with other Texas economic development directors and learned fairly quickly about the 4A rules and incentive limitations. 3.2 Discussion regarding the NTCAR Expo tradeshow August 26, 2009 (Board): Mr. Terrall explained that this was an annual event and that The Colony EDC has had a booth there for several years. He wanted to invite the board to attend and if so to let Ms. Lane know by August 14 There are still two openings at no charge for this event. EDC Minutes August 12, 2009, Page 2 3.3 Discussion regarding the NAIOP golf tournament September 8, 2009 (Board): Mr. Terrall explained that this is also an annual event that The Colony EDC has been the title sponsor of for the past several years. This tournament brings The Colony a lot of recognition from brokers and developers who are members of NAIOP and participate in the tournament. As part of the sponsorship, The Colony EDC is entitled to four spots to play golf with the other participants. Mr. Terrall invited the board members to consider playing golf as an opportunity to network with their team members. In addition, there will be a dinner and awards ceremony immediately following the end of the tournament. If a board member would like to attend just the dinner that would be a good networking opportunity as well. He asked that the board let Ms. Lane know by August 17th to give enough time to fill the remaining golf slots. 3.4 Discussion regarding the NTCAR Retail Trends Conference September 9, 2009 (Board): Mr. Terrall described this conference and invited the board members to attend. He asked them to let Ms. Lane know by September 3ra 3.5 Discussion and appropriate action regarding sponsoring the NTCAR Stemmons Service Awards taking place November 12, 2009 (Board): Mr. Terrall explained this event and that he did not want to commit to the sponsorship without board approval since he will not work here when the event takes place. The sponsorship is in the budget and Mr. Terrall recommends that the board sponsor the "Reception Host" sponsorship. The board discussed a couple of the other types of sponsorship possibilities. Mr. Peerson made a motion for The Colony EDC to be a Reception Host sponsor for the NTCAR Stemmons Service Awards and take the Valet Parking Sponsor as a second choice. Mr. Smith seconded the motion and all members voted in favor. 4.1 Executive Session Pursuant to Texas Government Code Section 551.087 Economic Development Incentive Negotiations: A. Discus and consider economic development Incentive for Quick Trip Corporation: B. Discuss and consider economic development incentive for Lakeland Marketing: The board into executive session at 7:52 p.m. Reconvene to Open Session: The board came out of executive session at 8:26 p.m. 4.2 A. Action resulting from executive session regarding Quick Trip Corporation: Mr. eraby made a motion to approve the Quick Trip agreement and to authorize the 4A president to sign the said agreement. Mr. Smith seconded the motion. The motion passed 3-2 with Mr. Peerson, Mr. Smith and Mr. eraby voting for and President Tvardzik and Mr. Omonije voting against. B. Action resulting from executive session regarding Lakeland Marketing: No action taken. EDC Minutes August 12, 2009, Page 3 ADJOURNMENT: President Tvardzik adjourned the meeting at 8:28 p.m. Cindi Lane Tom Tvardzik Recording Secretary President EDC Minutes August 12, 2009, Page 4