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HomeMy WebLinkAbout02/26/09 Library MINUTES OF THE LIBRARY BOARD OF THE CITY OF THE COLONY February 26, 2009 A REGULAR SESSION of the Library Board of the City of The Colony, Texas, was called to order by Vice-Chair Skelton at 7:07 p.m. Present: Sandi Gehrke Place 1 Jayme Skelton Place 5 Wayne Bullard Place 6 Sue Parks Place 7 Joan Sveinsson Library Director Also present: Renee Kirchner UNT SLIS Practicum student Absent: Diana Kruzich Place 2 (Personal) Wanda Spears Place 3 (Medical) Lorraine Clark Place 4 (Medical) 1. Citizen's input. None. 2. Minutes. a. Discuss and consider approval of minutes of the board meeting held October 23, 2008. b. Discuss and consider approval of minutes of the board meeting held December 4, 2008. c. Discuss and consider approval of minutes of the board meeting held December 4, 2008. The minutes of all three meetings were approved as presented. 3. Election of Officers. a. Chair b. Vice-Chair The election of officers was accomplished by a single motion that included both positions. Member Bullard moved to elect Member Skelton as Chair and Member Gehrke as Vice-Chair. Member Parks seconded the motion; the motion passed unanimously 4. Discuss and consider approval of proposed Exhibit and Display Policy. At Director Sveinsson's request, this item was tabled to the March 2009 meeting. 5. Discuss and consider approval of revisions and updates to the Library's Long Range Plan. At Director Sveinsson's request, this item was tabled to the March 2009 meeting. 6. Receive and discuss Library Director's report. a. Status report re: operations 1) Painting. The wallpaper in the family restroom has been replaced with washable paint. Future plans call for one wall section outside Library Administration to be painted. d 2) Carpet installation. The punch list on the installation is now complete. Additional work was done on the installation in the Story Corner; nosing was installed on the step edges and the carpet tiles were re-adjusted as needed. 3) Juvenile room design changes. Library Board 02-26-2009 Page 2 The first phase of revamping the layout of the shelving and furnishings of the Juvenile room took place February 6 - February 9. One shelving range was emptied, dismantled, and the shelving re-distributed to the walls; five new shelving units were also installed on the walls. The second phase is scheduled to take place during the February 27th In-Service day; it will involve dismantling another shelving range and reconstructing it with 42" high frames, as well as reusing the 66" high frames via installing them on the walls. 4) Circulation desk renovation. The old carpet has been removed from the front of the desk and replaced with paneling. Next week, the overhang will be refinished to match the new paneling and a drop slot will be cut into the top of the desk. 5) Girl Scout Gold Award project. Applications are being taken for the Teen Advisory Panel (TAP). The first TAP meeting is scheduled for March 5, 2009. b. Status report re: grant projects. 1) Loan Star Libraries Grant. The grant funds have been deposited in the City's account and credited to the Library Grants Fund. The request to post the temporary Youth Services Assistant position has been submitted to Human Resources. 2) We the People Bookshelf grant. Director Sveinsson has submitted the application for the We the People Bookshelf grant, which would provide TCPL with the "Picturing America" Bookshelf collection of 22 books which would be used in conjunction with the art reproductions received under the Picturing America art grant for thematic programming. c. Update re: Friends of the Library activities 1) Annual meeting. The annual FOTCPL membership meeting will be held Saturday, April 18th at the Library. 2) Book sales. The on-going book sale continues to be a great success. As reported in December 2008, the FOTCPL officers have decided to cancel the March 2009 book sale. 7. Board member requests for future agenda items. Next month, Director Sveinsson will report regarding the CIP and new personnel requests submitted this week, the upcoming budget request for FY 2009-10, and the status of a potential collaborative grant project with LISD Adult & Community Education. The next Library Board meeting is scheduled for March 26, 2009. The meeting adjourned at 7:40 p.m. Ja *elton, Chair L - 'IN-- Joan L. Sveinsson, Acting Secretary