HomeMy WebLinkAbout10/23/08 Library
MINUTES OF THE LIBRARY BOARD
OF THE
CITY OF THE COLONY
October 23, 2008
A REGULAR SESSION of the Library Board of the City of The Colony, Texas, was called to order
by Chair Clark at 7:00 p.m.
Present: Sandi Gehrke Place 1
Wanda Spears Place 3
Lorraine Clark Place 4
Jayme Skelton Place 5
Wayne Bullard Place 6 (arrived 7:15 p.m.)
Sue Parks Place 7
Joan Sveinsson Library Director
Jo Chantrill Library Secretary
Also present: Lynette Roberson UNT SLIS Practicum student
Absent: Diana Kruzich Place 2 Personal
1. Citizen's Input.
None.
2. Minutes.
Consideration and approval of minutes of the board meeting held on September 25, 2008.
The minutes were approved as presented.
3. Review and consideration of proposed Exhibit and Display Policy.
Practicum student Lynette Roberson presented the proposed Exhibit and Display policy that
she had drafted as one of her practicum projects. After discussion, the Board's consensus
was that Director Sveinsson would make some additional revisions, submit the policy to the
City Attorney for review, and bring it back for consideration at the next Board meeting.
4. Review of the Library's Long Range Plan and discussion of potential revisions and/or updates.
No further suggestions were presented for revisions or updates. It was the consensus of the
Board to postpone discussion and consideration of this item to the December 4, 2008
meeting.
5. Library Director's report.
a. Status report re: operations
1) Practicum students.
Lynette Roberson will complete her practicum in December. In January, another MLIS
student will begin her practicum with TCPL.
2) Pirate Days promotion.
The TCPL booth at Pirate Days was very successful; Director Sveinsson described the
event and the activities. TCPL's booth was located in a large festival tent shared with
two vendors; it was in a very good location. The talking (battery-operated) parrot
donated by Technical Services Librarian Charters turned out to be a great "hook" to
Library Board 10-23-08 Page 2
draw passersby to the TCPL booth; over 1,500 people visited the TCPL booth,
receiving information about TCPL's resources and services and 27 new library cards
were issued. TCPL will plan to participate at next year's event.
3) Teen Read Week promotion.
A drawing was held each day for sets of graphic novels.
4) Electronic Resources promotion.
The local printer who produced the new pocket folders ran into some problems with
the print job, resulting in a reduced number of folders. In addition to adjusting the
price, as a good will gesture, he ran 5,000 copies of the promotional brochure for
TCPL's electronic resources on high quality paper at no charge. The promotional
cards for Live Homework HeIpTm and North Texas Audio On the Go have been
produced.
5) Summary of FY 07-08 activity statistics.
For most of FY 07-08, circulation stats were down compared to FY 06-07; however,
heavy usage in September pulled the count up to an increase in circulation by 700
items for the fiscal year. September's usage may have been impacted by the high
visibility for TCPL's resources generated by promoting them at a large number of
school activities in August, including student orientations and teacher meetings.
6) Flooring options.
Library staff is in the process of selecting carpet colors and patterns for the various
areas of the facility. Additional samples are to be delivered next week and staff will
make the final selections. It is anticipated that the City Hall carpet will be installed first
and then the Library's carpet will be installed; the process is expected to start in mid to
late December. The carpet replacement was budgeted as a City capital project for this
fiscal year.
b. Status report re: grant projects.
1) Texas Book Festival Grant.
Adult & Outreach Services Librarian Boykin is completing the acquisition books on CD
with the Texas Book Festival Grant funds.
2) Loan Star Libraries Grants.
The final FY 07-08 Loan Star Grant-funded shipments have been received and the
final financial report has been submitted to the State Library.
Staff is in the process of preparing the FY 08-09 Loan Star Libraries Grant Plan of
Action for submission to the State Library. The amount of the grant is $11,762. Staff
is proposing to use the grant to hire a temporary Youth Services Library Assistant to
improve and expand TCPL's services though outreach to youth in daycares, expanded
promotion of TCPL's summer youth activities, and work with the Teen Advisory Panel.
c. Update re: Friends of the Library activities.
FOTCPL will fund the acquisition of additional shelving and furniture, as well as for the
reupholstering of five chairs. Youth Services Librarian Snyder has designed a new -
layout for the juvenile area which includes redistributing some of the 66" high shelving
Library Board 10-23-08 Page 3
to the walls and lowering the height of the remaining free-standing shelving. The goal
is to create a more open and welcoming environment.
The next book sale will be held on Saturday, December 6, 2008.
6. Board member requests for future agenda items.
Director Sveinsson noted that, per the Attorney General's recently issued opinion, all topics
discussed by the Board must be posted on the agenda. It was agreed that the December
agenda would include a "tour" of TCPL's new website.
The next Library Board meeting is scheduled for December 4, 2008.
The meeting adjourned at 8:44 p.m.
V~ e e Ct2a~
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M Chantrill, Secretary