HomeMy WebLinkAbout03/26/09 Library
MINUTES OF THE LIBRARY BOARD
OF THE
CITY OF THE COLONY
March 26, 2009
A REGULAR SESSION of the Library Board of the City of The Colony, Texas, was called to order
by Vice-Chair Gehrke at 7:05 p.m.
Present: Sandi Gehrke Place 1
Wanda Spears Place 3
Wayne Bullard Place 6
Sue Parks Place 7
Joan Sveinsson Library Director
Jo Chantrill Secretary
Absent: Diana Kruzich Place 2 (Personal)
Jayme Skelton Place 5 (Personal)
Place 4 is vacant.
1. Citizen's input.
None.
2. Minutes: Discuss and consider approval of minutes of the board meeting held on February
26, 2009.
The minutes were approved as presented.
3. Discuss and consider approval of proposed Exhibit and Display Policy.
At Director Sveinsson's request, this item was tabled to the April 2009 meeting.
4. Discuss and consider approval of revisions and updates to the Library's Long Range Plan.
Director Sveinsson reviewed the proposed revisions to the Strategic Priorities sections of the
Plan. Proposed additions, based on input from the staff and Board members, include needs
assessments and assessment methodologies; increasing public awareness of specific
services; increasing public awareness of library support activities; updating of formats;
exploring additional consortia opportunities for expanding collections and services; evaluating
options for an improved integrated library system; maintaining new electronic services
implemented since the original plan was adopted; evaluation and expansion of fund-raising
activities; and exploring feasibility of funding and implementing additional electronic services
and equipment. Director Sveinsson will continue to develop these concepts into a final
document for Board consideration; after Board approval, the revised Plan will need to go to
City Council for approval.
5. Status report re: operations
1) Juvenile room design changes.
The second phase of the revamping of the layout of the shelving and furnishings was
completed successfully on during the February 27th In-Service Day. Youth Services
Librarian Snyder has a concept in mind for the next phase; When she returns from
medical leave, the concept will be solidified and necessary shelving parts will be
ordered.
Library Board 03-26-2009 Page 2
2) Circulation desk renovation.
The contractor has completed the refinishing of the overhang, as well as the installation
of a drop slot in the counter top for use by customers to return overdue materials.
3) Girl Scout Gold Award project.
The original plan called for the Teen Advisory Panel (TAP) to consist of ten members.
The initial application period resulted in filling six slots; at the first TAP meeting, the
members decided to extend the application period in an effort to fill the remaining
slots. All ten slots have now been filled; the panel will meet on April 2nd to continue
work on the TAP by-laws, discuss potential TAP projects and volunteer involvement.
The members are very enthusiastic and Director Sveinsson anticipates that their
involvement will be quite beneficial to the Library.
4) ESL classes.
A new ESL volunteer teacher will start classes on Saturday, March 28, 2009.
5) New adult programs.
A new volunteer will offer workshops on stress management this spring. Scott Rogers,
the volunteer who coordinates the monthly New Home Buyer's Seminar, has joined
forces with an investment counselor to develop a new program series regarding
investing in real estate which will be offered on the second Wednesday of each month.
At this point, Member Parks left the meeting; Director Sveinsson was asked by to continue the
status report for the benefit of the remaining members - no action items were left for
consideration.
6) Public relations events.
TCPL participated in the Griffin Middle School Career and College night event; TCPL
staff made over 115 contacts with parents and students in promoting the Library's
services. This month, TCPL will participate at Stewarts Creek Elementary School's
Literacy night.
7) CIP and new personnel requests.
Director Sveinsson reviewed the capital improvement and new personnel requests
submitted by the department for the upcoming budget process.
8) Budget.
Staff is in the process of preparing the department's line item budget request for FY 09-
10.
9) Practicum student.
LINT student Renee Kirchner will complete her practicum hours with TCPL by March
30, 2009.
b. Status report re: grant projects.
1) Loan Star Libraries Grant.
Renee Kirchner will begin as the grant-funded Youth Services Library Assistant on
March 31, 2009.
2) First Lady's Family Literacy Initiative for Texas.
Lewisville Independent School District (LISD) Adult and Community Education
Department has applied for this grant for funding; if the grant is awarded, TCPL will
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collaborate with LISD's Adult and Community Education Department to provide at least
30 bilingual Saturday Story Time activities for eligible PreK-3`d grand children, at least
5 bilingual library tours to the children's parents, and supporting brochures and
handouts translate into Spanish. TCPL administration will also serve on the grant
advisory committee. TCPL will provide the space for the story times; staff time to
select and prepare story time materials, to train bilingual story time presenters provided
by LISD via the grant, to develop, translate, and produce reading logs, tour guides,
story time parent packets, membership cards, registration cards, and reading incentive
materials; supplies for the productions of those items, as well as the books for the story
time series plus at least four circulating copies of each title used in the story times and
resource materials. TCPL will gain the opportunity to reach new audiences with grant
funded bilingual story time presenters and the bilingual tours; the participants will be
the families enrolled in the grant-funded ESL classes that will be held at Peters Colony
Elementary School. It is anticipated that the participants will gain knowledge of TCPL's
resources, become life-long users, and increase the emphasis on literacy within their
families.
3) Texas Book Festival Grants.
TCPL staff submitted two applications for grants:
Electronic Resources Librarian Cox applied for a $5,000 grant to purchase two Early
Literacy Stations, (one English; one bilingual), from AWE to be placed in the Juvenile
section for use by preschoolers and elementary school students; the Friends of the
Library Executive Board pledged $400 towards the purchase of these items to
supplement the grant.
Youth Services Librarian Snyder applied for a $2,500 grant to expand and update the
juvenile audio kit collection by purchasing book/cd kits (English and bilingual).
c. Update re: Friends of the Library activities
1) Annual meeting.
The annual FOTCPL membership meeting will be held at 7 p.m. on Saturday, April 18,
2009, at the Library. The meeting will be followed by the "Wii Would Like You to Play"
Fun Night with electronic and "old school" games.
2) Book sales.
The on-going book sale results continue to be very positive and have alleviated the
need for the labor intensive quarterly book sales.
6. Board member requests for future agenda items.
None.
The next Library Board meeting is scheduled for April 23, 2009.
The meeting adjourned at 8:10 p.m.
1,4~a ~e~l& -
Sandi Gehrke, Vice-Chair
C
Jo hantrill, Secretary