HomeMy WebLinkAboutResolution No. 08-117
CITY OF THE COLONY, TEXAS
RESOLUTION NO. 08- 117
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE
COLONY, TEXAS, APPROVING THE TERMS AND CONDITIONS OF
THE ENGINEERING SERVICES CONTRACT BY AND BETWEEN THE
CITY OF THE COLONY AND TRANSYSTEMS FOR DESIGN, BID AND
CONSTRUCTION PHASE SERVICES FOR PHASE IB RESIDENTIAL
WATER MAIN REPLACEMENT, WHICH IS ATTACHED HERETO
AND INCORPORATED HEREIN AS EXHIBIT "A"; AUTHORIZING
THE CITY MANAGER TO EXECUTE THE CONTRACT; AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, the City and Consultant have entered into a contract such that the
Consultant is to provide the following services: DESIGN, BID AND CONSTRUCTION
PHASE SERVICES FOR PHASE IE RESIDENTIAL WATER MAIN REPLACEMENT; and
WHEREAS, the City has determined that it is in the best interest of the City to enter into
the Contract with TranSystems, which is attached hereto and incorporated herein by reference as
Exhibit "A," under the terms and conditions provided therein.
WHEREAS, with this Contract the City of The Colony is agreeing to pay the sum not to
exceed $66,000 for such work.
THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
THE COLONY, TEXAS THAT:
Section 1. The Engineering Services Contract, which is attached and incorporated hereto as
Exhibit "A", having been reviewed by the City Council of the City of The Colony, Texas, and found
to be acceptable and in the best interest of the City and its citizens, be, and the same is hereby, in all
things approved in the amount of $59,858 as the base amount, plus a $6,142 contingency amount
for a total not to exceed $66,000, and the City Manager is hereby authorized to execute the Contract
on behalf ofthe City of The Colony, Texas.
Section 2. This Resolution shall take effect immediately from and after its adoption and
it is so resolved.
PASSED, APPROVED and EFFECTIVE
r;r~jg UJ4}1
ristie Wilson, City Secretary
i~;~~~Texas
f'/."" ........." /.5'\ ',,',
{~~>~. "::i'\
63918
EXHIBIT "A"
SCOPE OF SERVICES
RESIDENTIAL WATER MAIN REPLACEMENT:
NASH DRIVE
PROJECT DESCRIPTION:
The surveying, design and preparation of construction plans for the replacement
of approximately 3200 feet of 8-inch water main and appurtenances along Nash
Drive from Main Street to John Yates Drive.
BASIC SERVICES:
A. Research and Data Collection -
1. Meet with the City engineering staff and obtain design criteria, pertinent
utility plans, street plans, plats and right-of-way maps, existing
easement information, and other information available for the project
area.
2. Meet with the City project manager and conduct an on-site review and
walk through.
B. Design Survey -
1. Establish a horizontal and vertical control network and project control
baseline for the project area. The network and baseline are to be tied
into the existing city of The Colony control network.
2. Establish horizontal and vertical project control monumentation.
3. Complete a topographic survey from right of way to right of way: tie
right-of-way lines and corners, property lines and corners, fence lines,
trees and shrubs, edges of pavements and all other visible surface
features to the project control baseline. Existing utility structures shall
be located and referenced by utility name (Le. T.U. Elec., GTE
Telephone, Lone Star Gas, Etc.).
4. Obtain vertical topographic information tying pavement, drives, walls,
manholes (top and inverts), storm drain inlets (top and inverts), and
other improvements as needed within the project area for the design.
5. Perform field surveying to establish ground control.
6. When underground utilities are exposed, tie to project control baseline.
7. Identify the street address of all adjacent properties to the proposed
construction and show on drawings.
1
C. Preliminary Design -
1. Prepare preliminary construction plans. Prepare the following sheets
at the engineering scale indicated:
. Cover sheet
. Index & Location Map sheet
. General Notes sheet
· Water plan sheets. Scale 1" = 20'
· Details sheets
2. Coordinate with affected utilities such as water, gas, telephone, cable
TV and electric to obtain accurate information for the location of their
facilities.
3. Prepare outline of any special technical specifications needed for the
project (if any).
4. Prepare an estimate of construction quantities and develop the
preliminary statement of probable construction cost.
5. Incorporate standard details into the construction plans and prepare
additional details as required.
6. Submit five sets (full size) of preliminary plans, outline of special
technical specifications and preliminary statement of probable
construction cost to the City for review.
7. Meet with the City staff to discuss comments on preliminary plans,
specifications and cost estimates.
8. Distribute the preliminary plans and proposed schedule for bidding and
start of construction to local utility companies to obtain information
regarding impacts to their facilities. Copy the City with all
correspondence with franchise utilities.
D. Final Design -
1. Revise preliminary plans incorporating comments from the City.
2. Incorporate comments from the utility companies.
3. Finalize construction plans for proposed improvements.
4. Finalize special technical specifications and special conditions (if any).
5. Incorporate standard details into the construction plans and prepare
additional details as required.
6. Take off final construction quantities and prepare final construction
cost estimates.
7. Submit five sets of pre-final plans and three sets of special technical
specifications, draft bid schedule and final statement of probable
construction cost to the City for review.
8. Incorporate City final comments into the plans and bid documents.
9. Submit three sets of final blue line prints (full size), three bound copies
of the bid documents and one unbound original bid document set to
the City.
2
10. Distribute copy of final plans and proposed schedule for bid letting and
construction to all affected franchise utilities. Copy City with all
correspondence with franchise utilities.
E. Bid Phase Services -
1. Assist City staff in advertising for bids.
2. Furnish plans and specifications for bidding. Maintain a list of plan
holders.
3. Furnish plans and bid documents for up to four plan review rooms to
be determined by the City. These documents are to be furnished at no
cost to the plan review rooms.
4. Prepare and distribute addenda to bid documents as necessary.
5. Assist City staff as required in bid opening. Submit list of plan holders
to the City, 48-hours prior to the bid letting.
6. Provide bid tabulation to the City within four working days of the bid
letting.
7. Evaluate the low and second low bidders. Prepare letter of
recommendation to the City for awarding a contract to the lowest
responsible bidder within four working days of the bid letting.
8. Assist City staff in a pre-construction conference.
9. Furnish fifteen sets (full size) of final construction plans and fifteen sets
of the contract documents manual to the City for construction.
F. Construction Administration-
1. Provide review and approval of contractor submittals for materials.
2. Provide written responses to requests for information or clarifications.
3. Utilizing City and Contractor construction record information, prepare
one set of black line 24" x 36" drawings (with "record drawing" stamp)
and CD ROM disk containing scanned images of the 24" x 36" final
"record drawing" black-line drawings.
4. Attend monthly construction progress meetings with City and
Contractor and, following each meeting, prepare meeting notes and
distribute to all attendees
3
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