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HomeMy WebLinkAboutResolution No. 09-007 CITY OF THE COLONY, TEXAS RESOLUTION NO. 09-007 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, APPROVING THE TERMS AND CONDITIONS OF THE CONSULTANT CONTRACT BY AND BETWEEN THE CITY OF THE COLONY AND R.W. HARDEN AND ASSOCIATES, INC. FOR DESIGN AND CONSTRUCTION SERVICES ASSOCIATED WITH A NEW WELL #4, WHICH IS ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "A"; AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT; AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City and Consultant have entered into an agreement such that the Consultant is to provide the following services: DESIGN AND CONSTRUCTION SERVICES ASSOCIATED WITH A NEW WELL #4; and WHEREAS, the City has determined that it is in the best interest of the City to enter into the Contract with R.W. HARDEN AND ASSOICATES, INC., which is attached hereto and incorporated herein by reference as Exhibit "A," under the terms and conditions provided therein. WHEREAS, with this Contract the City of The Colony is agreeing to pay the sum not to exceed $59,994.00 for such work. THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS THAT: Section 1. The Consultant Contract, which is attached and incorporated hereto as Exhibit "A", having been reviewed by the City Council of the City of The Colony, Texas, and found to be acceptable and in the best interest of the City and its citizens, be, and the same is hereby, in all things approved in the amount not to exceed $59,994, and the City Manager is hereby authorized to execute the Contract on behalf ofthe City of The Colony, Texas. Section 2. That this Resolution shall take effect immediately from and after its adoption and it is so resolved. 63918 PASSED, APPROVED and EFFECTIVE this 19th day of January. 2009. ATTEST: {!J %~jJ W~(~ Christie Wilson, City Secretary City of 63918 EXHIBIT A R.W. HARDEN & ASSOCIATES, INC. SCOPE OF WORK FOR PROFESSIONAL SERVICES TO BE PERFORMED IN CONNECTION WITH WELL DESIGN AND CONSTRUCTION R.W. Harden & Associates, Inc. (RWH&A) is providing herein a Scope of Services, project schedule, and estimated professional services costs associated with general well construction services provided to the City of The Colony (City) in Denton County, Texas. Within this document, the term "Client" refers to the City of The Colony. This scope of work is to be performed concurrently with the tasks specified in the ongoing contract between the City and RWH&A dated September 25,2008. Specific work products to be provided by RWH&A under this contract include: 1. Preparing technical specifications and contract documents associated with the design, contractor bidding, and construction of water well on the Client's property to be used for public supply purposes. 2. Preparation of submittals associated with obtaining Texas Commission on Environmental Quality (TCEQ) approval for well construction and interim use of the produced water for public supply. 3. Administration of the well construction contract, and field observation of the methods and materials used by the drilling contractor during construction of the well, and performance of acceptance tests of the completed well. Work Product 1: Technical Specifications and Contractor Biddin2 Well construction documents will be prepared with applicable sections including schedule of prices, bid proposal, payment and performance bond (if requested), general conditions, and technical specifications. The technical specifications will include descriptions of pilot hole sampling and geophysical logging methods, well construction material settings and sizes, acceptance testing methods, suspended solids and well efficiency guarantees, pump and motor details, and surface slab/pump foundation specifications. It is understood that the Client will post contractor bidding notices R. W. Harden & Associates, Inc. Hydrol ogists-Geol ogists- Engineers Page 1 of 4 Exhibit A - Scope of Work appropriate for the Client's specific public entity status. However, RWH&A will provide assistance during contractor bidding, bid evaluations, generation of appropriate addenda, and contract document compilation to verify that a contractor is selected that has the experience and equipment necessary to conduct the work in a skillful and cost-effective manner. It is understood that specifications for the electrical (i.e., starters, circuits, transformers, etc.), and water transmission lines past the discharge flange of the well are not to be provided by R WH&A, and that these items shall be handled by others. Work Product 2: TCEQ Submittals RWH&A will prepare all Texas Commission of Environmental Quality (TCEQ) submittals applicable to construction approval and use of public supply wells. Included will be the submittals required for well construction approval including: an engineers well-sizing report, well construction specifications, site map, and conducting and submitting required pollution source surveys for one well site. It is understood that the Client will supply the draft (or final) sanitary control easements and other items readily available to the Client pertaining to their water system and as required for TCEQ approval of the well. In addition, RWH&A will provide notification to the TCEQ of the start of construction and casing cementing, and will prepare the final construction documents required for interim approval for use of the well as a public water supply. Work Product 3: Construction Observation and Contract Mana2ement R WH&A will assist the Client in administering the well construction contract. Work will include planning, general drilling contractor observation, preparation of work progress and budget reports, and assembly of appropriate change orders. As part of this work product, RWH&A will provide an experienced on-site geologist or engineer at key points in the pilot hole drilling and well construction process to help ensure conformance with the technical specifications. Specifically, RWH&A will provide qualified field personnel to observe: 1) drilling operations during penetration of aquifer zones, and collection of drill cuttings samples, 2) geophysical logging of the pilot hole, 3) a post-reaming alignment survey, 4) setting and cementing of surface casing, 5) setting and gravelling of screen and liner, and 6) acceptance testing to verify that well performance guarantees included in the specifications are met. RW. Harden & Associates, Inc. Hydrol ogists-Geolo gists-Engineers Page 2 of 4 Exhibit A - Scope of Work One or two meetings may be necessary during this phase of work. These meetings may include pre-construction meetings and technical meetings with the Client on aquifer characteristics found at the site, contractual issues, and work progress. Work Product Bud2ets Estimated probable costs to perform the work products are: 1. Work Product 1 - Specifications and Bidding: $9,900 2. Work Product 2 - TCEQ Submittals: $1,800 3. Work Product 3 - Well Construction Oversight: $42,840 Total Contract Budget (plus 10% contingency): $59,994 The costs include only R WH&A professional engineering services and expenses. Costs associated with surveying, laboratory services, and well contractor construction costs are not included. We work on projects of this nature in accordance with the actual man-hours involved plus direct out-of-pocket expenses in accordance with our standard contract and fee schedule (Exhibit B). For budgeting purposes, we estimate approximately three meetings at the Client's offices will be required during the course of the project. Schedule The estimated scheduling of the work efforts described above is shown in Figure 1. The schedule provides the expected time to complete the work by task. The schedule is estimated based on typical engineering and construction times. In addition the schedule assumes that a suitable drilling contractor and rig is readily available, and that no significant delays result from contractual or performance problems with the contractor conducting the work. R.W. Harden & Associates, Inc. Hydrologists-Geologists- Engineers Page 3 of 4 Exhibit A - Scope of Work Figure 1. Estimated Project Schedules - Work Products 1 Through 3 Task 1 - Assemble Specifications and Contract Documents Work Product 1: Technical Specifications and Contractor Bidding (Months from Notice to Proceed) 1 21314156 71STs T 1 10 I.lW...2 - Bidding Support I i i Work Product 2: TCEQ Submittals (Months from Notice to Proceed) 1 2 1 3 I 4 I 5 1 6 1 7 I S T s I 10 ~ - Well Construction Application . ~ - Interim Approval for Public i Supply : Work Product 3: Well Construction Observation and Contract Management (Months from Notice to Proceed) 1 I 2 I 3 I 4 1 5 1 6 7 S T 9 1 10 ~ - Logistics and Contract I I I Management I Task 2 - Well Construction . Observation I ~ - Well Acceptance Testing R.W. Harden & Associates, Inc. Hydrologists-Geologists- Engineers Page 4 of 4 Exhibit A - Scope of Work EXHIBIT B STANDARD FEES FOR TECHNICAL SERVICES BY R. W. HARDEN & ASSOCIATES, INC. Fees for professional services are based on the actual time of personnel directly involved with the project at the following hourly rates: Senior Principal Principal Technical Staff 8 Technical Staff 7 Technical Staff 6 Technical Staff 5 Technical Staff 4 Technical Staff 3 Technical Staff2 Technical Staff 1 Graphics Staff Administrative Staff Clerical Staff $200 $180 $160 $150 $140 $120 $105 $95 $85 $75 $70 $60 $50 Expenses that are directly attributable to performance of our professional services on a project are billed at the following rates plus 10 percent: a. for reproductions by our graphics department, charges equivalent to commercial rates for similar commercial services. b. for transportation in our company or personal vehicles, $0.50, per mile. Vehicles utilized at field sites will be charged an additional $25.00 per day. c. for use of company field equipment, including but not limited to GPS equipment, steel tapes, electric lines, conductivity, pH and turbidity meters, computers, water-level transducers, and organic vapor monitors, charges are equivalent to commercial rates for similar equipment rentals. d. for all other expenses, including but not limited to reproduction, transportation, meals and lodging, parking and taxi fares, long distance telephone, printing, maps and photographs, field supplies, equipment rental, shipping, test drilling, well construction, and test laboratories, actual invoice cost.