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HomeMy WebLinkAbout12/11/08 CDC MINUTES THE COLONY COMMUNITY DEVELOPMENT CORPORATION REGULAR SESSION DECEMBER 11TH 2008 PRESENT: Don Beckel - President Stephen Sohn - Treasurer John Sanders - Vice President TeRon Lawrence - Member Debby Short - Secretary Lisa Leary - Member Dan Mahle - Member STAFF: Pam Nelson Keith Helms Kathy Neal COUNCIL LIAISON: Allen Harris 1. CITIZEN'S INPUT - None. 2. APPROVAL OF MINUTES OF NOVEMBER 13TH 2008- Motion to approve - Sanders; second - Sohn; abstain - Leary; motion passes. 3. DISCUSSION AND CONSIDERATION OF A DESIGN SERVICES CONTRACT WITH M.KASER & ASSOCIATES INC. FOR INTERPRETIVE SIGNAGE FOR THE SHORELINE TRAIL- Pam introduced Matt Kaser. Matt made a presentation to the Boardfor interpretive signage along the trail. Matt has done work in Coppell and Piano; the signage at Arbor Hills Nature Preserve was done by his company. Pam is asking the board to consider approving a design services contract with his company so an overall master plan site map can be made and placed at the trailheads or either end of the shoreline trail. The contract is for 8 different interpretive signs to be placed at various locations along the trail. There is money in the trail contingency fund to cover this expense. Matt recommends our signs capture the attention of people, share one theme, and the use of pic to grams are very useful. There are 3 phases to his process - Planning and Design, which is what the contract being presented tonight is for, Design Production, and then Implementation. The first phase will take approximately 90-120 days and production of the sign takes approximately 2-5 weeks. Pam said if we start working on the design now, we could have them ready when the trail opens. Formal approval from the Corp of Engineers is not required Motion to approve the Design Services contract with MKaser & Associates - Sanders; second - Leary; motion passes. 4. REVIEW AND APPROVAL OF A FUNDING AGREEMENT WITH LAKESIDE ARTS FOUNDATION FOR THE KALEIDOSCAPE PROJECT- Pam reminded the board that the bidsfor the bases and electrical workfor the sculptures came in higher than anticipated. Christi Martin checked with the original contractor she had been working with and he told her his prices are still good Because LAF can get the work done for much less, Pam recommends the board pay LAF the $6,500.00 the board agreed tofundfor the bases and electrical needs, so LAF can build the project. The agreement states LAF will be responsible for the maintenance of the steel frames, the tower and the glass, which is the part of the project they are going to pay for. This does not need to go to City Council as City Council already approved the project. On page 3 of the agreement, item 4.3 Binding Agreement, CDC Manager should be replaced with City Manager. Motion to approve the funding agreement Sanders; second - Lawrence; motion passes. 5. DISCUSSION OF SCHEDULING A JOINT WORK SESSION WITH OTHER CITY BOARDS - The board agrees that it would be beneficial to meet with other city boards in an effort to improve communications among the various boards, learn about the functions of other boards, become familiar with what the other boards are currently doing, find out about the needs and wants of each board, and find out what each board's vision is. The board will proceed with scheduling work sessions after the CDC-Parks Master Plan is completed They will start with the EDC Board and Cultural Arts Board 6. CONSIDERATION OF APPROVAL OF THE TREE ORDINANCE - Keith said the State Coordinator has reviewed the ordinance and made some suggestions. He was complimentary of the way the ordinance was put together and indicated it will probably be used as a model for other cities. On page 5, section 13-118 (a) change "remedied" to "corrected", and removed "person's, and in item (b) removed "care" in the second line. On page 2, section 2-277 (a) changed "member" to "members" in the last sentence. On page 5(b) & (d), change "his designee" to "his/her designee ". This will be presented to City Council Monday nightfor approval and we will ask Council to appoint the 4B Board as the Tree Advisory Board so we can meet the requirements for Tree City USA application. Motion to approve Sanders; second - Sohn; motion passes. 7. DISCUSSION AND CONSIDERATION OF NAMES FOR THE INNER CITY TRAIL- There was brief discussion about giving the public an opportunity to give their suggestions for a name but that idea was quickly dismissed Additional names from the board include - Park Trail, Park Loop Trail, The Colony Loop Trail, and The Colony Park Loop Trail. Motion to name the inner city trail "Park Loop Trail" - Sohn; second - Lawrence; motion passes. 8. RECEIVE UPDATE FROM STAFF AND DISCUSS THE FOLLOWING ITEMS- FINANCIAL STATEMENTS- The board reviewed the statements. Sales tax continues to increase. FRISBEE GOLF COURSE - Staff continues to work on a design for expansion of the course. The plan is for the area behind the amphitheater even though that is a possible location for a dog park. They will bring their proposal to the board in January. Pam estimates the cost to be $10,000 - $15,000. The design will be from a user's perspective, as the staff who is designing the course does play Frisbee golf. The course will be designedfor competition play. TRAILS - The concrete work on the inner city trail, now known as the Park Loop Trail is finished; there are some bollards that need to be put in place and signage for crossing streets needs to be put in. Construction on the Austin Ranch Trail hasn't started yet, but the concrete crew from the Park Loop Trail should be moving to the Austin Ranch Trail soon. The Shoreline Trail has been excavated from Ridgepointe Park to the big dissipater, except for the area behind the driving range. The geoweb has been laid along most of the trail. The weather has been good and the crews have a lot of people, so they are making good progress. Keith reviewed contingency costs for design of the low water crossing at Stewart Creek Park, a Geotech reportfor the parking lots, credit received for tendons, concrete stamp for the Shoreline Trail, dirt haulingfor Public Works, and Interpretive Sign proposal. The South Shore HOA President is very impressed with the way the trail looks and the way in which it is being constructed HISTORICAL BRIDGE- The handrails have been fabricated and should be installed next week, and then the decking and approaches and bollards on each end will be installed. There being no further business to discuss, the meeting was adjourned at 8:55 p.m. PD/ 0 Don Beckel, ~