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HomeMy WebLinkAbout01/14/09 EDC CITY OF THE COLONY DENTON COUNTY, TEXAS JANUARY 14, 2009 The Regular Session of The Colony Economic Development Corporation of The Colony, Texas, was called to order at 7:02 p.m. on the 14th day of January 2009, at City Hall, 6800 Main Street, The Colony, Texas, with the following roll call: Tom Tvardzik Treasurer Present Kevin Braby Member at Large Present David Peerson Member at Large Present David Smith Member at Large Present Femi Omonije Member at Large Present Perry Schrag Council Liaison Absent Pete Smith 4A Attorney Present And with five board members present a quorum was established and the following items were addressed: ~I ROUTINE ANNOUNCEMENTS; RECOGNITIONS: I Call To Order 7:00 - Mr. Terrall asked the board to appoint someone to temporarily lead the meeting since there was no longer a president, vice president, or treasurer. This person's duty was to call the meeting to order, cover item 1.0 and lead the elections of officers in item 3.1. Once a president was named, he would continue to lead the meeting. The board decided to have Kevin Braby call the meeting and run the election proceedings. Pledge of Allegiance to the United States Flag Mr. Braby led in the Pledge of Allegiance. Announcement of upcoming events and activities! a. Welcome new board members, David Smith and Femi Omonije: Mr. Terral! welcomed the two newest members to the board. b. Announcement of orientation meeting: Mr. Terrall announced that the orientation meeting has been set for Wednesday January 21, 2009 at 7:00 p.m. at The Tribute on the second floor, in the Skye Room. Dinner will be provided. He and Ms. Lane are currently putting the meeting together. c. Volunteer banquet at The Tribute February 5, 2009 at 6:30 p.m.: Mr. Terrall wanted to make sure all board members received their invitations. Citizen Input: There was no citizen input. 1 These items are strictly public service announcements. No action will be taken and no direction will be given retarding these items. ~I REGULAR AGENDA I 3.1 Election of temporary president to conduct annual election of officers: Mr. Braby was placed in charge of holding the elections on Item 3.2 at the beginning of the meeting. 3.2 Discussion and appropriate action concerning election of officers: (a) president, (b) vice president, (c) secretary, (d) treasurer: (Board) Mr. Braby opened the meeting for nominations for President. David Peerson nominated Tom Tvardzik for President. David Smith seconded the nomination. Mr. Braby pointed out that Mr. Tvardzik has served well as Treasurer. The board unanimously voted for Mr. Tvardzik to serve as President. President Tvardzik took over the meeting and made a motion to appoint Mr. Braby as Vice President. Mr. Peerson seconded the motion and all members voted in favor. Mr. Smith nominated himself for Secretary. Mr. Peerson seconded and all members voted in favor. President Tvardzik made a motion to nominate Mr. Peerson as treasurer. Mr. Braby seconded the motion and all members voted in favor. 3.3 Update on Memorial Drive left turn lane (Terrall): Mr. Terrall gave a review of what action has transpired regarding the left turn lane into the Wal-Mart parking lot for the benefit of the new board members. He said that the bid for this project will be presented to council on January 19th. The bids were opened on December 16, 2008 and the company, Access Paving, was the apparent low bidder with a price of $82,817.50. However, upon review of the bid from Access Paving it was determined that they did not respond to all of the addendums as required by the bid documents. Consequently, that bid was non-responsive, therefore, the lowest bidder was Jim Bowman Construction with a total cost including contingency of $103,000. This amount is significantly less than the board approved. The Colony EDC has an agreement in place to pay the city once the project is approved and accepted by the City. The timeline set by the agreement is the end of April and this project should be well in line with it. 3.4 Update and discussion regarding Austin Ranch infrastructure commencement (Terra II): Mr. Terral! gave a background of the Austin Ranch project. He explained that the project is divided into three sections: the gravity sewer, force main, and lift station. The gravity sewer construction has started and the anticipated completion time is the end of January. The force main construction has started and the anticipated completion date is the end of January but it will most likely be sometime in February before it is completed. The lift station completion with Oncor is January lih, final plans are 99% approved. Bids have been received and the anticipated start of construction is January 22nd. The estimated construction time is approximately 45 days. The pump delivery is in three to four months and the pumps were ordered today. The entire project is moving along faster than expected. EDC Minutes January 14, 2009, Page 2 [IQ] CONSENT AGENDA I President Tvardzik explained that the items on the consent agenda are normally not discussed unless individually pulled, but since some board members are new, he would like to pull every item this time and discuss for their benefit. 2.1 Acceptance of cash flow projection report (Terrall): Mr. Terrall gave an explanation of the spreadsheet. He pointed out the place that shows how much the sales tax revenue is up or down from the forecast. For this fiscal year so far the sales tax revenue is about $7,800 ahead of forecast. President Tvardzik asked Mr. Terrall if he could provide a one- page summary of each completed project and Mr. Terrall said that he planned to give that report out at the 4A orientation meeting. 2.2 Acceptance of monthly ~ cent sales tax graph (Terrall): Mr. Terrall said that this graph shows how the sales tax revenue has advanced for the past four-year period. 2.3 Acceptance of tax allocation summary for December (Terrall): Mr. Terrall explained that this report shows by county and by city the sales tax revenue. President Tvardzik ran a report of the January 2009 numbers and pointed out that sales tax is down 3.57%, the first time down in awhile and may be a trend. Denton County as a whole is down 4%. 2.4 Marketing update, website statistics, and print advertising (Lane): Mr. Terrall explained how the website is monitored and that ads are printed in various magazines throughout the year. Included in the packet was a new ad published in the Dallas Business Journal Book of Lists. 2.5 Approval of the minutes of the regular board meeting December 10, 2008 (Terral!): Mr. Terrall said that the previous month's minutes are submitted for approval. 2.6 Acceptance of Quarterly report to City Manager: Mr. Terrall explained that each quarter he writes a report of activities that The Colony EDC has been involved with. Some items are purposely vague for confidentiality reasons. The report serves as a synopsis of what The Colony EDC and staff are doing. Mr. Peerson made a motion to accept the consent agenda as presented. The motion was second by Mr. Braby. All members voted in favor. President Tvardzik said he would like an update on what projects are happening in executive session as a standing item so that as projects come about Mr. Terrall can give information that has true identity. Pete Smith, the 4A attorney, said that unless there is a specific project to discuss for incentives, it cannot be listed on every agenda. Mr. Omonije asked if there is a general plan for our city. Mr. Terrall said that here is and that perhaps the planning staff can give a presentation of what the target for our city is at a future 4A board meeting. Other EDC Minutes January 14, 2009, Page 3 questions pertaining to what kind of things happen in the EDC department and how the EDC works with other businesses, such as the Chamber were brought up. Mr. Terrall explained that he will cover this type of information at the orientation meeting. ~ EXECUTIVE SESSION 4.1 A. Executive session Pursuant to Texas Government Code, Section 551.071 (2) Consultation with legal counsel regarding land acquisition and TEXAS GOVERNMENT CODE, Section 551.072 Deliberation regarding the purchase of real property to discuss possible land acquisition within The City of The Colony The board went into executive session at 7:42 p.m. Reconvene to ODen Session 4.2 A. Any action to be taken as a result of executive session regarding the purchase of real property within The City of The Colony for land acquisition The executive session ended at 8:37 p.m. No action was taken. ADJOURNMENT President Tvardzik adjourned the meeting at 8:38 p.m. c t JLwLt' cJ.a'I'e Cindi Lane Recording Secretary )~ '-- l---r Tom rGrdzlk President EDC Minutes January 14, 2009, Page 4