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HomeMy WebLinkAbout11/04/08 Technologies November 4, 2008 MINUTES OF THE REGULAR MEETING OF THE TECHNOLOGIES BOARD HELD ON November 4, 2008 The Regular Session of the TECHNOLOGIES BOARD of The Colony, Texas was called to order at 6:30 pm on the 4th of November, 2008 at CITY HALL, in the City Managers Conference Room, City Hall, 6800 MAIN STREET, THE COLONY, TEXAS, with the following Technologies Board members present: Chad Joyce Jack Turner Bill Swink Beverly Jones With four out of seven members present a quorum was established and the following items were discussed. 11.0 I Call Meeting to Order: 6:31 P.M. I 2.0 I DISPOSITION OF MINUTES Acceptance of Technologies Board Minutes for a meeting held on July 8, 2008 with corrections made. I 3.0 I CITIZEN INPUT None 8IJ AGENDA ITEMS After calling the meeting to order Jack Turner, Chairman, announces that Jacob Leick submitted a letter of resignation and would no longer be serving on the Technology Board. 4.1 Consider and approve a recommendation for the purchase of five (5) IBM Blade Servers. Bruce Maker, IT Manager for the City of The Colony, eXplained that the IT department is in the process of consolidating servers. The first two servers will be for City Hall and the Police Department. There will be six servers consolidated onto these two servers. In the process they will be removing eight servers that are currently being used. This will reduce power consumption. Bill Swink asked if the Blade servers were Dual-Core. Mr. Maker said they are all Quad-Core. Mr. Maker eXplained that these are the servers to go in the Blade Chassis that was previously approved. Mr. Maker explained the servers are upgradable to 32Mb of memory if needed. Mr. Turner asked if Mr. Maker will be getting bids for these. Mr. Maker said they are currently out for bid. Mr. Swink made a motion to November 4, 2008 approve the recommendation to purchase five blade servers. Mr. Jones seconded the motion. Motion carries. 4.2 Consider and approve a recommendation for the purchase of five (5) additional VMware Infrastructure 3 Enterprise software licenses. Mr. Maker explained that this software will be installed on the blades and allow them to install multiple servers on one piece of hardware. He explained that Enterprise will give them the capability to use the virtual center which allows them to install the VMWare on a single storage unit for data recovery purposes. Mr. Joyce asked how many different operating systems Mr. Maker is planning to host. Mr. Maker said it will vary depending on what they are using the server for. Mr. Joyce asked if the operating systems will be Microsoft. Mr. Maker said they will be. Mr. Swink made a motion to approve a recommendation for the purchase of the VMWare licenses. Ms. Jones seconded the motion. Motion carries. 4.3 Consider and approve a recommendation to purchase two (2) Cisco 3560 switches. Mr. Maker explained that the switches will be used for the Recreation Center and the Community Center. They will allow for VLAN at the Community Center and prevent the public computers from being able to access the city network. Mr. Maker said the Community Center wants to install wireless access points and he has not been able to recommend that due to security issues. If we install these switches we can solve that problem. Mr. Joyce asked if the wireless access will stay on the public side. Mr. Maker said it would. Mr. Joyce asked if these switches are in the budget. Mr. Maker said it is. He eXplained that this would also allow the Animal Control building to be on the network at the Police Department. Mr. Joyce made a motion to approve a recommendation for the purchase of two switches. Mr. Swink made a second. Motion carries. 4.4 Discuss building a new Microsoft Windows Active Directory Forest along with two Domains and migrate the current City infrastructure. Mr. Maker eXplained the directory structure of the City. He explained that he would like to use two IBM Blade servers and creating a non-transitive trust between what exists now and the new environment. Once that is up and running he will use one more Blade server to install exchange 2007. The IT department is experiencing issues with ghost servers in the current version of exchange 2003. Mr. Joyce asked if Mr. Maker will be bringing a more detailed proposal to the board in the future. Mr. Maker said he will not be doing that. Mr. Joyce said he would be interested in seeing the entire project. Mr. Maker said he could present it to the board. Mr. Swink asked why we have this current problem. Mr. Maker explained that in the past each department was consulting out their IT needs and we have pieced things together. We are now in the process of trying to make it a better solution. Ms. Jones made a motion to approve a recommendation to build a Windows Active Directory Forest. Mr. Joyce seconded the motion. Motion carries. 2 November 4, 2008 [I!CJ ADJOURNMENT With no further business, the meeting adjourned at 6:52 p.m. APPROVED: ~ ' '7 . ,/ ", , :y:-; , ~____--e- Andre~ Turner, Chairman /) /! p/ /?/' ~tJ/ ~~;::11{14, Mark Porter, Secretary 3