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Home My WebLink AboutResolution No. 08-105 CITY OF THE COLONY, TEXAS RESOLUTION NO. 08-M A RESOLUTION OF THE CITY OF THE COLONY, TEXAS, APPROVING THE LAKESIDE ARTS CENTER USE POLICY AS AMENDED; PROVIDING AN EFFECTIVE DATE WHEREAS, it is the desire of the City of The Colony City Council to provide direction as to the use of the Lakeside Arts Center building located at 630lB Main St., The Colony, Texas; and, WHEREAS, it is determined that the use policy adopted in 2007 is in need of updating to ensure that all uses of the Center are according to the City Council's desires; and, WHEREAS, it is the desire of the City Council to establish the responsibility for granting use of the Center to the Cultural Arts Board. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS: Section 1. That the City Council of the City of The Colony, Texas hereby approves the Lakeside Arts Center Use Policy as amended and attached hereto as Exhibit A. Section 4. passage. That this resolution shall take effect immediately from and after its PASSED AND APPROVED by the City Council of the City of The Colony, Texas. this 3rd day of November, 2008. AHES:f: LN~ lJ~", Christie Wilson, TRMC, City Secretary ~~>, f(:"'. 0;: Tf...'.~"0. .A ~J' ",J ~ . '.... 'X.".......... J("\ .I'( "'\ . ~ . . . ~ . . .. ..... "'\:~:.. .'" ','" .' '. !""\",~ if v'/ ':-0. '0 t~ ~_; ~ :" . . '<.. )~~ d -,~ : .-. ", .' :':', ~,- fJj:.:i ,>.' I ;~~t ~~ . -.' ,. ~\.... '.- .-: j ~\" ." t1 \~~)- ..7:.,....:~>6.../1/ Y-t:c..;.. 1",. j '\, ..-... _r.-QJ1" ~w Lakeside Arts Center Use Policy Amended November 2008 The Lakeside Arts Center (LAC) is provided primarily for arts-related activities and is administered by the City of The Colony Cultural Arts Board (CAB). City of The Colony CAB activities have first priority in scheduling of the Lakeside Arts Center. 1. USE BY OTHER GROUPS A. Use of the LAC may be granted through a license agreement approved by CAB for cultural, art and education-related activities which are not primarily profit-making, social, or religious activities in their purpose. Profit-making organizations sponsoring an educational program of a non-profit nature will be permitted to use the LAC provided the programs are open to the public. B. The CAB reserves the right and shall make the final determination whether a proposed use of facilities is appropriate. C. Attendance of such activities cannot be limited and must be open to the public regardless to race, sex, religion, national origin, political affiliation, or disabilities. D. Attendance is limited by the capacity requirements of local and state law. E. License for use of such facility shall not, in any way, constitute an endorsement of the group, its policies or activities by the CAB or by the City of The Colony. F. The City Council authorizes use of the LAC by the organizations listed in Attachment A, subject to scheduling by the Cultural Arts Board II. APPLICA nON FOR USE A. Requests for use of the facility must be made by submitting a form to the CAB staff liaison. Forms are available at The Colony Public Library. Forms are to be submitted at least eight (8) calendar days prior to a scheduled CAB meeting, but no more than one year in advance of the requested reservation. Please inquire about available times before proceeding with the reservation request process. 1. The request must be made by an adult (18 years of age or over). 2. An application form shall be completed by the individual reserving the LAC, stating: the name of the organization; the date, time, and purpose of the activity; the name and phone number of the individual reserving the LAC; and the maximum number of persons expected to attend. B. No group shall assign its space or reservation to another group. Page 1 of 5 III. CANCELLATIONS Notice of cancellation of an activity should be made to the CAB staff liaison as soon as possible, but no later than 24 hours prior to the scheduled use. IV. SCHEDULE A. The LAC is available for use during the times agreed upon by the requester and the CAB. Any change to predetermined schedule need to be agreed upon at least 72-hours in advance of scheduled use with the CAB staff liaison. B. Activities are scheduled with at least one half hour between the end of one activity and the beginning of another. Exceptions will be made for activities requiring extended time for break down, although this time will be accounted for as part of the reservation request. C. The LAC may be used by The City of The Colony on the second Saturday of each Mayas a polling location for city and Lewisville Independent School District elections, any other government function, official election or any other government purposes This may stand as a permanent reservation that has automatic priority over all other requests. V. CHARGES There are no fees required to license the facilities. V1. PUBLICITY A. The CAB does not handle publicity. B. Copies of any publicity materials should be furnished to the CAB staff liaison. C. In the event publicity concerning the activity is circulated which lists the LAC as the location, this disclaimer must be included: "This event is not sponsored by The City ofthe Colony." VI1. FACILITIES A. Comply with posted rules as adopted by The Colony City Council and/or City Manager. B. Groups using the facility may bring a storage unit no larger than 6 (six) feet tall, 3 (three) feet wide and 18 (eighteen) inches deep to use. Any unit or equipment larger than the specified dimensions to be stored on site must be brought before the CAB for approval. IX. SALES Casual sales held in connection with an approved license granted under this policy are permitted. X. SET UP / CLEAN UP Page 2 of 5 A. The CAB is not responsible for arranging furniture before or after activities. 1. No physical changes may be made in the LAC except for the rearrangement of furniture. Items on display may not be disturbed without approval of the CAB. 2. The LAC must be left in its original condition and clear of trash and personal belongings. Failure to do so may result in denial of future use. B. Programs which may be hazardous to the LAC are not allowed. XL CLIMATE CONTROL All thermostat settings will be left at 700F in colder months and 780F in warmer months when the building is unoccupied. XII. RESPONSIBILITY FOR EQUIPMENT AND DAMAGES The individual signing the reservation form is responsible for any damage to the LAC or its contents. A. This individual or his or her representative must be present at the time of the agreed use, B. Equipment may not be removed from the LAC without prior approval from the CAB. C. Those leaving equipment at the LAC do so at their own risk. D. Permission is required from the CAB for use of sound and lighting equipment. This equipment is for use as-is. E. Damaged equipment should be reported immediatelv to the staff liaison of the CAB. F. Misuse of the facilities may result in denial of future use. XIII. YOUTH OR CHILDREN'S ACTIVITIES Youth or children's activities must be supervised by no less than one adult per 10 children (persons under 18). XIV. LIABILITY A. The individual who signs the request-for-use application shall be responsible for any and all loss, accident, neglect, injury or damage to person, life or property which may be the result of or may be caused by the group's occupancy of the facility or premises. B. Equipment, supplies or personal effects may not be stored or left in the LAC after agreement period is over. Such equipment, etc., if left, is subject to being sold at public auction in accordance with City of The Colony Ordinance No. 63. Page 3 of 5 XV. NON-PUBLIC AREAS OF THE LAC Groups (or individuals from the group) shall not be permitted in the non-public areas of the LAC (storage areas, work areas, offices, etc.). XV1. CAB MEMBER PRESENCE The CAB reserves the right to have a member of CAB in attendance at any activity held within the LAC. XVII. REVOCATION OF PRIVILEGES Failure to comply with any rule or regulation contained in this policy may result in loss of privilege to use the facilities and may also result in other action deemed appropriate by the CAB or the City of The Colony. XVII1. EXCEPTIONS TO POLICY A. Requests for exceptions to this policy must be submitted to the CAB staff liaison in writing at least 30 days prior to the requested usage. Consideration of and subsequent decisions to such requests shall be made by the CAB. B. An unfavorable decision may be appealed to the CAB, City Manager, and finally to the City Council. Page 4 of 5 Attachment A Groups Authorized for Use I. The Colony Local American Legion Post - Holley-Riddle Post #21 2. The Lakeside Community Theater Page 5 of 5