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HomeMy WebLinkAbout09/25/08 Library MINUTES OF THE LIBRARY BOARD OF THE CITY OF THE COLONY September 25, 2008 A REGULAR SESSION of the Library Board of the City of The Colony, Texas, was called to order by Chair Clark at 7:00 p.m. Present: Sandi Gehrke Wanda Spears Lorraine Clark Jayme Skelton Wayne Bullard Joan Sveinsson Jo Chantrill Absent: Diana Kruzich Sue Parks 1. Citizens Input. None. Place 1 Place 3 Place 4 Place 5 Place 6 (arrived 7:04 p.m.) Library Director Library Secretary Place 2 Personal Place 7 Business 2. Consideration and approval of minutes of the board meeting held on August 28, 2008. The minutes were approved as presented. 3. Discussion and consideration of proposed revision to the Internet Access Policy to reduce from 10 to 5 the number of free pages users are allowed to print per day. Member Skelton moved to approve the recommendation as proposed. Member Spears seconded the motion. The motion passed unanimously. 4. Discussion and consideration of proposed revision to the Proctoring Policy to reflect the increase in fee from $10 to $15 per exam. Member Gehrke moved to approve the recommendation as proposed. Member Skelton seconded the motion. The motion passed unanimously. 5. Discussion and consideration of proposed revision to the Circulation Policy to expand Section 11.C.3.b to allow the Day Care kits to be checked out to teachers of public and private preschools and elementary schools. Director Sveinsson presented an expanded proposed revision to include librarians, teachers, and teacher's aides. Member Bullard moved to approve the recommendation as proposed by Director Sveinsson. Member Spears seconded the motion. The motion passed unanimously. 6. Discussion and consideration of proposed revision to the Interlibrary Lending Policy to remove the statement that the "preferred method of transport is the TEXpress Courier Service". Member Bullard moved to approve the recommendation as proposed. Member Gehrke seconded the motion. The motion passed unanimously. 7. Discussion and consideration of proposed revision to the Respect for the Rights of Others- Conduct in the Library Policy to include in section 19 that wireless access to the internet is provided for use by customers with appropriately equipped wireless devices. Member Skelton moved to approve the recommendation as proposed. Member Bullard seconded the motion. The motion passed unanimously. 8. Review the Library's Long Range Plan and discussion of potential revisions and/or updates. Library Board 09-25-08 Page 2 Director Sveinsson reviewed and discussed some areas of the 2005-2010 Long Range Plan that need to be updated; she requested that the Board members review the Plan in more detail for discussion at the October meeting. 9. Library Director's report: a. Status re: operations. TCPL has again entered into a friendly competition with Little Elm Public Library and Lake Cities Library in celebration of National Library Card Signup Month; so far TCPL is ahead. Pirate Days of The Colony will be held October 18th and 19th at Stewart Creek Park. TCPL has been promised provision of shaded booth space, complete with electricity. FOTCPL has purchased shirts with a customized design for the TCPL staff to wear during the week preceding the Pirate Days event and at the event. Facilities Maintenance is in the process of replacing all the large bounce-back light fixtures with more energy-efficient fluorescent fixtures. One of TCPL's teen volunteers who has been a leader in the planning and implementation of the renovation of the Teen area is developing a proposal for her Girl Scout Gold Award that would benefit TCPL. The proposal involves formal establishment of a Teen Advisory Panel for TCPL, including establishing by-laws, recruiting members, and working with them to develop goals and projects. Director Sveinsson discussed a situation that the circulation staff had handled involving a lost book for which the cardholder refused to make restitution. The members of the Board indicated support of the staffs enforcement of the policy. b. Status report re: FY 2008-2009 budget. The approved budget includes a 4% COLA, market rate adjustments for the clerk and page positions, replacement of the public access computers (those not replaced in FY 07- 08), an increase of $13,000 in the collection development budget, and funding to replace the carpeting. c. Status report re: grant projects. The only item acquired via the Loan Star Grant that has not yet been received is the tapestry fabric to reupholster five existing chairs. Director Sveinsson encouraged the Board members to view the new loveseat and chair acquired with the grant for the adult reading area. Director Sveinsson discussed the proposal staff is considering for the FY 2008-09 Loan Star Grant: hiring a temporary assistant for youth services to expand outreach and promotional activities for children and teens. Staff is continuing to acquire books on cd with the Texas Book Festival Grant funds. d. Update re: Friends of the Library activities. The next book sale will be held on Saturday, December 6,2008. The next Library Board meeting is scheduled for October 23, 2008. The meeting adjourned at 8:05 p.m. /,;~'V~ i 1;;:// ./. Lorraine Clark, Chair ~ '--~,,}, I Chantrill, Secretary ~