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HomeMy WebLinkAbout09/11/08 CDC MINUTES THE COLONY COMMUNITY DEVELOPMENT CORPORATION REGULAR SESSION SEPTEMBER 11 TH 2008 PRESENT: Don Beckel - President STAFF: Stephen Sohn - Treasurer John Sanders - Vice President TeRan Lawrence - Member Lisa Leary - Member Debby Short - Member Pam Nelson Keith Helms Kathy Neal ABSENT: David Munden - Member COUNCIL LIAISON: Allen Harris - Absent 1. CITIZEN'S INPUT - None. 2. APPROVAL OF MINUTES OF AUGUST 14TH 2008- There is a typing error that needs to be corrected in item #9 - The second sentence should read - "The rye grass did not die out early enough this year for the Bermuda grass to come out so the Bermuda grass remained dormant. " Motion to approve with the correction to item #9 - Sanders; second - Lawrence; motion passes. 3. REVIEW AND CONSIDERATION OF A DESIGN SERVICES CONTRACT WITH DUNKIN SIMS & STOFFELS FOR THE NORTH COLONY MUNICIPAL COMPLEX PARK AREAS _ The board has already approved funding for the engineering portion; this contract is to replace and expand on the elements in the complex. Currently the plan includes expanding the skate park, putting a trail around the complex, converting the Little League fields to girls softball fields - they currently only have one field at Five Star, and adding more parking. There was also discussion as to where the best place to install the new drainage system would be. Fundingfor this contract would come from the Kids Colony fund. Motion to approve the design services contract with Dunkin Sims & Stoffels - Sanders; second - Leary; motion passes. 4. REVIEW AND CONSIDERATION OF A DESIGN SERVICES CONTRACT WITH HALFF ASSOCIATES FOR THE HISTORICAL, GREENWAY AND PERRYMAN PARKS DEVELOPMENT - The document produced will be a conceptual plan that will take into consideration design and structural elements. Periodically the Texas Historical Commission does offer grants and this would be a good tool to use to apply for a grant; this could also generate interest in the history of The Colony. Motion to approve the design services contract with Halff Associates - Sanders; second - Lawrence; motion passes. 5. DISCUSSION AND PROVIDE DIRECTION TO STAFF ON THE MATERIALS TO BE USED ON THE HISTORICAL BRIDGE PROJECT - Keith showed the board color samples of the paint to be used on the bridge. Keith spoke to the paint manufacturer and the manufacturer recommends using an epoxy base paint with a urethane topcoat; this type of paint will not fade as quickly as other paint types. Pam and Keith have selected the color of fudge cookie which the board approved of Keith also showed the board samples of the decking material- IPE (ironwood) and tiger wood. Keith did not have a cost for this. Pam said we will be getting a deduction on the contractor's fee because when the bridge was moved, they did not have to remove the decking. Keith will continue to do research on the paint and decking material. 6. REVIEW AND CONSIDERATION OF APPROVAL OF A TREE ORDINANCE - Keith said this draft of the Tree Ordinance meets all the requirements for Tree City USA. This has been sent to the city attorney to review. There are some items that need to be clarified - . In the definitions, public property should include federal lands that are within the leased boundaries of the Corp of Engineers . Add a definition for shrubs . Throughout the document it says "Parks & Recreation will provide ", but it should say "the City will provide" City Council can appoint the 4B Board now to satisfy the requirements for Tree City USA and a different board can be appointed at a later time, but it should have 5-7 members and the term should be consistent with other boards. 7. DISCUSSION ON THE JOINT MEETING BETWEEN THE CDC BOARD AND CITY COUNCIL- There are still some schedule conflicts with City Council, but the board instructed Pam to try to schedule the meetingfor Monday, Oct. 13th. At the board's October meeting they will discuss items they want to talk to the Council about. 8. UPDATE FROM DIRECTOR- FINANCIAL STATEMENTS- Sales tax continues to increase. There may be a slight impact in the sales tax since there is less traffic on the 121 service roads now that the highway is open. KALEIDOSCAPE PROJECT - LAF (Lakeside Arts Foundation) is working on templates for the towers. They have met with Jackson/Shaw about putting some sculptures in their development, and the Marriott has said they are interested in the sculptures also. TRAILS - The contractor will get the contract tomorrow. We will have a ground breaking ceremony. CDC MASTER PLAN - Keith sent comments from the board to the consultants. All the surveys should have been tabulated by now. FIVE STAR- The turf is recovering very well. Fields 3 and 4 are in real good condition, so some of the soccer teams will be able to come back to Five Star this weekend. Fields 1 and 2 are in good condition. The football fields are still in bad shape and will need more time to recover. The fields at Griffin were not prepared for opening day last week, but teams were able to use the high school stadium. UPCOMING SPECIAL EVENTS - The Bow Wow Pow Wow scheduledfor this weekend has been postponed until Oct. 4th because of Hurricane Ike, and also because Bill Allen Memorial Park is already very wet as a result of the recent rains this week. Movie in the park is on Sept. 19th and Oct. 3rd at Stewart Creek Park. Family Fright Nite is Oct. 25th at Stewart Creek Park. This year we are increasing the enrollment because this was very successful last year. The seniors are having an arts & craft show on Oct. 25th. There being no further business to discuss, the meeting was adjourned at 8:30:p.m. ~'~ Kathy N~cor mg Secretary ~.~ /:3~~p Don Beckel, President