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HomeMy WebLinkAbout08/14/08 CDC MINUTES THE COLONY COMMUNITY DEVELOPMENT CORPORATION REGULAR SESSION AUGUST 14TH 2008 PRESENT: Don Beckel- President STAFF: Stephen Sohn - Treasurer John Sanders - Vice President TeRon Lawrence - Member Lisa Leary - Member Pam Nelson Keith Helms Kathy Neal ABSENT: Debby Short - Member David Munden - Member COUNCIL LIAISON: Allen Harris - Absent 1. CITIZEN'S INPUT - Lisa Leary - 5816 Sycamore Bend - Informed the Board that Pirate Days is Oct. 18h & 19'h. 2. APPROVAL OF MINUTES OF JULY 10TH 2008- Motion to approve - Sanders; second - Sohn; motion passes. 3. TOM TERRALL, DIRECTOR OF ECONOMIC DEVELOPMENT, TO PROVIDE INFORMATION ABOUT UPCOMING GOLF TOURNAMENTS- Tom informed that board that this year the EDC - Economic Development Corporation - is the title sponsor for the NAIOP (National Association of Industrial and Office Properties) Golf Tournament at the Tribute on Sept. 9'h, 2008 and also a sponsor in the CoreNet Golf Tournament at the Tribute on Sept. 26th, 2008. This is the first year they have participated in the CoreNet Tournament, but the NAIOP Tournament has always been very successful. The tournaments provide a great opportunity for networking and are a great way to promote The Colony. Tom invited the board members to participate in the tournaments and to volunteer to help if they prefer. 4. DISCUSSION WITH HALFF ASSOCIATES AND RECEIVE UPDATE ON THE CDC MASTER PLAN - Francois de Kock, from Half/Associates, gave an update on the development of the CDC Master Plan. To date the information gathered has come from public input - the Easter Egg Hunt at Five Star in March, focus group meetings and open house in April, and meetings with staff The issues that are important to the public are identity, family and community, diversity, health and fitness, and nature. The document presented to the board listed only the goals and objectives for the issues identified by the public. There will be an action plan after all the research and analysis is completed, then an implementation plan. Pam instructed the board to review the document and provide any feedback they have to her and Keith. The next step will be to set standards, do a needs assessment - review of the surveys that were sent to all the residents, 750 were completed and returned - then recommendations and implementation plan will follow. This should all be complete by the middle of November. 5. DISCUSSION AND CONSIDERATION OF APPROVAL OF BID FOR THE SHORELINE TRAIL, AUSTIN RANCH TRAIL AND THE INNER CITY TRAIL- Keith informed the board that 5 bids were received and the low bid came from American Civil Constructors; they did concrete work on the skate park in 2003. A representative from American Civil Constructors was at tonight's meeting. He is very impressed with the trail design; the design and layout are good and the documents are clear. They have many experts on staff so they don't have to use sub contractors; they have a building crew, concrete crew and a decomposed granite crew. There will be workers on all 3 trails at the same time. There will be 2 fUll time supervisors and 1 manager on this project. Keith said staff recommends approval of the bid to American Civil Constructors and to include alternates -1- SCP Concrete Trail, 3 - Ridgepointe Park Parking Expansion, 4 - Trail Overlook Expansion and 5 - HOA Park 6ft. Tubular Steel Fence. Motion to approve the bid by American Civil Constructors for the Shoreline Trail, Austin Ranch Trail and the Inner City Trail, and to include alternates 1, 3, 4 and 5 - Sanders; second - Lawrence; motion passes. 6. DISCUSSION AND CONSIDERATION OF FUNDING A PORTION OF A MOBIL STAGE- Pam said the current stage being used was built on a trailer several years ago and is worn out and needs to be replaced. A request to purchase a new mobile stage was presented to City Council at their meeting Monday night. City Council agreed to purchase the mobile stage and 81% of the funding would comefrom the HOT tax fUnd. The additional money could come from the general fUnd, but Council instructed Pam to ask the CDC Board to fund the balance. Pam reminded the board about their contingency fund and there is also money in the park improvement fUnd that could be used to fUnd the remaining balance. Pam reminded the board that Council wants the board to fund things that are eligible for 4B funding. There was concern expressed by the board that there may be a decrease in the sales tax they receive as a result of the new retail business development being built on the other side of HWY 121; the board does not want to put other projects in jeopardy of being delayed or not having enough money to fUnd fUture projects. Motion tofUnd $12, 710.50 which is Y2 of the remaining balance notfunded by the HOTtaxfor the mobil stage - Leary; second - Sohn; motion passes. 7. DISCUSSION AND CONSIDERATION OF DATES FOR THE LIONS CLUB PARK PLAYGROUND RIBBON CUTTING AND GRAND OPENING CELEBRATION - Keith said the new playground installation is about 80% complete. The play structures have been put together, now they are working on getting the wood chips installed. New benches have been ordered but it takes 45 days to get them. The board scheduled the ribbon cutting and grand opening celebration for Saturday, August 3(jh. The event will start at 11:30 and the board will cook hot dogs on the grill. Invitations will be mailed to residents that live in close proximity to the park. 8. DISCUSSION AND RECEIVE DIRECTION OF THE TREE ORDINANCE - The board was given a sample of a tree ordinance from another city; Keith will revise this ordinance to suit The Colony. There is a Tree Preservation Ordinance in place. To get the Tree City USA designation, a tree ordinance and a tree board need to be in place. The CDC board members said they would be the initial tree board to get one established, then a different board can be created. 9. UPDATE FROM DIRECTOR- FINANCIAL STATEMENTS - The sales tax continues to increase. Clarification of $9,250 expenditure on the May financial statement - this was for the purchase of the special events trailer $7,250 and $2,000 for a used golf cart. Thesefunds were taken from the special projects fund, not CDC funds. JOINT CITY COUNCIL MEETING - The board has tentatively scheduled the meetingfor Oct. 2nd and Oct. 9th; they will give these dates to Council and ask them to contact Pam as to which date they prefer. KALEIDOSCAPE PROJECT - LAF is movingforwardwith the project. Thefirstfixtures will be placed outside at City Hall. The base of the fixtures is being redesigned and will now be triangular. This project will be presented to City Council on Sept. 2nd. The kaleidoscapes can be built in 3 weeks. LAF will have a booth at Pirate Days and at the Veteran's Day event so the public can participate to drop the glass. HISTORICAL BRIDGE - The removal process began this week. The encroachment agreement has been signed. Keith gave the board a sample draft of the verbiage to be put on the plaque. The board thought it was too long though so Keith will work on a revision. There was discussion about placing a kiosk by the bridge to display the history of the bridge and to place pictures of the bridge before the removal and during the removal process. There was also discussion about whether or not the bridge could qualify as a historical marker. A dedication plaque will be placed on the bridge. The bridge is scheduled to be moved on Aug. 20th. FIVE STAR- Pam informed the board there is a problem with the turf on the football and soccer fields at Five Star; it is a condition called Rye Melt. The rye grass did not die out early enough this year for the Bermuda to come out so the Bermuda remained dormant. Staff has consulted with TruGreen and they have recommended a treatment plan to solve the problem, but for the treatment to be effective and to have results as quickly as possible, the fields will have to be shut down. All tournaments scheduled thru the end of this year have been cancelled and the youth soccer and football leagues will be moved to other fields. By removing all activity on the fields, we hope the recovery time of the turf will be faster; if we allow the youth leagues and tournaments to use the fields thru the fall seasons after the treatment is made, there is the risk of the fields taking longer to recover or not recovering at all and having to replace the turf next year as a result. BACK TO SCHOOL BASH - This is the second year for the event. Last year this event was a huge success. This year you have to pre- register for one of 3 different times - 5:00, 6:00 or 7:00. This is afree event. There are currently 15 vendors signed up to be there. The event will take place in the gym at the Rec. Center. There being no further business to discuss, the meeting was adjourned at 9:25p.m. iL'~ Kathy Ne~Ording Secretary u ~,g.{J Don Beckel, President