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Home My WebLink About06/10/08 P&Z MINUTES CITY OF THE COLONY PLANNING AND ZONING COMMISSION JUNE 10,2008 After determining that a quorum was present, the Planning and Zoning Commission of the City of The Colony, Texas convened into regular session which was held on Tuesday June 10,2008 at 6:30 p.m. in the City Council Chambers located in City Hall, 6800 Main Street, The Colony, Texas, at which time the following items were addressed: Board Members Present: Karen Hames, Chairperson; Fernando Villarreal, Vice Chairperson; Mike Barrett; Deville Hubbard; David Terre; and Brian Wade. Commissioners Absent: Debbie Morrison Present from staff: Donna Bateman, Development Service Director; Wes Morrison, City Planner; David Dodd; City Attorney; and Tracey Sherman, Administrative Assistant. 11.0 , CALL REGULAR SESSION TO ORDER Chairman Hames called the meeting to order at 6:30 pm. 11.1 I Citizen Input No citizen input received. 2.0 CONSENT AGENDA 2.1 Consider a roval of the minutes from the A ri122, 2008 Re ular Session. 2.2 Consider a roval of the minutes from the Ma 13,2008 Re ular Session. 2.3 Consider a roval of the minutes from the May 27, 2008 Re ular Session. Commissioner Wade moved to approve the Consent Agenda, Items 2.2, 2.3 as presented. It was seconded by Commissioner Barrett and unanimously carried (6-0). Commissioner Wade moved to approve the Consent Agenda Item 2.1 with the following changes: 1. It 4.1 outcome needs to be opposition. 2. The statement that the motion was unanimously passed should be struck from the minutes. amended to reflect Commission Wade's vote of It was seconded by Commissioner and unanimously carried (6-0). Planning and Zoning Commission June 10, 2008 Page 2 of 4 3.0 INDIVIDUAL ITEM FOR CONSIDERATION 3.1 Receive a report from staff and consider amending the Commission's previous recommendation to the City Council and report for the zoning change request from Business Park (BP) Zoning District to Planned Development (PD) Zoning District to allow an extended stay hotel on 2.045 acres located at the southeast corner of Market Street and Memorial Drive. (Z08-0001, Candlewood Suites) Wes Morrison presented the staff report. Commissioner Villarreal stated he wanted to see details on the type of security that will be utilized for the development and would like the Commission to consider adding some language regarding security into the Development Standards. Legal stated including security details in the PD document could hold the City liable if an issue were to happen. Richard King, the applicant's representative spoke for Atlantic Hotels and stated they were in favor of the changes as presented by staff; however, they had one additional request regarding the full size refrigerators. The developer asked for the option to allow half size or dorm size refrigerators if at some time the market changes and they need to change the size of the refrigerators. The Commission did not see a concern with this request. Chairperson Hames questioned the applicant regarding the location of the laundry facility to ensure it would not be adjacent to guest rooms. Mr. King stated the location will not be next to a guest room, but will be adjacent to the fitness center, near the lobby. Commissioner Terre voiced a concern regarding adequate parking for the hotel site in conjunction with Texas Roadhouse. Staff reminded the Commission that the site plan portion of this request was not up for consideration tonight but that the Commission would have a chance to review and act on the site plan at a later date. Commissioner Villarreal moved to recommend approval of Item 3.1 with changes Commissioner Terre seconded. Motion carried (5-1). Commissioner Barrett opposed. 3.2 Receive a report from staff and consider making a recommendation to City Council on a site plan for Lot 3 Block A of the South Colony Retail Center being .087 acres located on the east side of FM 423, approximately 500 feet south of South Colony Blvd. A self serve car wash is proposed. (SP08-0007, Pipeline Auto Spa) Wes Morrison presented the staff report. John Lateulere the representative for Pipeline Auto Spa provided an overview of how the facility will operate including number of employees, services offered, and how the site traffic will flow. Commissioner Terre inquired about the hours of operation. Mr. Lateulere stated that hours had not been established yet but that car washes typically operate during daylight hours only. Commissioner Hubbard asked how the surface drainage was to be collected and contained. Mr. Lateulere explained the site naturally drained to the east and is currently draining out into the adjacent residential alley. With the improvements that will be made during construction of this Planning and Zoning Commission June 10, 2008 Page 3 of 4 site the drainage will now flow along the easement on the eastern side of the property and flow into an existing storm drainage inlet located on Japango's site to the south. Commissioner Wade noted the plans show an entrance to the building facing Main Street and one on the rear of the building. Mr. Lateulere stated the entrance on the front of the building solved two issues, one to satisfy the Gateway Overlay requirements and the second is to house an equipment room for storage of materials and maintenance access. Mr. Lateulere went on to say that the front entrance would hardly be used; the employees on site would use the rear entrance for an office and restroom area. No customer waiting areas would be needed on site. Commissioner Wade asked staff how the City will enforce the new landscape installation after FM 423 is widened. Staff stated the only access to this property is from the fire lane. Once the new fire lane is complete the landscape buffer will be relocated. Mr. Lateulere also stated the landscape materials being proposed are easily relocated in anticipation of the widening of FM 423. Commissioner Wade moved to recommend approval of Item 3.2 Commissioner Barrett seconded. Motion carried unanimously (6-0). 4.0 PUBLIC HEARING 4.1 Conduct a public hearing, discuss and consider making a recommendation regarding an amendment to Section lOB of the Zoning Ordinance relating to the regulations for recreational play equipment. (SI07-0015, Accessory Structures) Wes Morrison presented the staff report. Commissioner Hubbard asked if a time frame could be put on bounce house set ups. Ms. Bateman stated no because it would be hard to enforce any type of regulations. Commissioner Barrett asked if this was a problem could address at a later date. Ms. Bateman stated yes. Commissioner Villarreal moved to recommend approval of amendment to Section lOB of the Zoning Ordinance relating to the regulations for recreational play equipment. Commissioner Hubbard seconded. Motion carried (4-2) Commissioner Terre and Commissioner Hubbard opposed. 4.2 Conduct a public hearing, discuss and consider making a recommendation to the City Council amending Section 18 of the Zoning Ordinance regarding Fence and Retaining Wall regulations specifically relating to the variance procedures. (SI08-0004, Fence Ordinance - Variance Procedure) Wes Morrison presented staff report. Commissioner Wade moved to recommend approval of an amendment to Section 18 of the Zoning Ordinance regarding Fence and Retaining Wall regulations specifically relating to the variance procedures. Commissioner Terre seconded. Motioned carried (5-1) Commissioner Villarreal opposed. Planning and Zoning Commission June 10, 2008 Page 4 of 4 DIRECTOR'S REPORT Upcoming Projects List Ms. Bateman presented the Director's Report. Chairperson Hames adjourned the meeting at 8:00 pm. ~~ #Lm/.-<2/ Kar n Hames, Chairperson j.l0r ~v) .J!\t (JYlArJ Tracey Sherman, Recording Secretary